Personal Assistant A Team

DEBRA OTIGO 071*******/073*******

PERSONAL ASSISTANT /SECRETARY ***********@*****.***

SUMMARY

Highly motivated and professional Executive Secretary with over 17 years of experience providing high-level support to senior executives. Proficient in managing calendars organizing meetings and events, handling confidential documents, and communicating with internal and external stakeholders. Possess exceptional communication and interpersonal skills with a proven ability to work independently and as part of a team. EDUCATION

Mombasa Technical Training Institute

1997 – 2000

Rifkins Business College

2002

SKILLS

• Strong organizational and time

management skills

• Exceptional communication and

interpersonal skills

• Ability to work independently and as

part of a team

• Detail oriented and able to handle

multiple tasks simultaneously

• Experience in managing budgets and

handling confidential documents

CERTIFICATIONS

Single & Group Certificates (KNEC)

(Typing III, shorthand 1, business English III,

office practice, commerce II, secretarial

duties II, entrepreneurship and

communication &report writing)

Computer packages (MS Windows, access,

excel PowerPoint and internet & email)

PROFESSIONAL EXPERIENCES

Administrative Secretary

Cam Insurance Agency / Adalle Ent. Ltd/

2017 – February 2024

• Manage the schedules and calendar of

the director

• Handle confidential information and

documents with discretion and

maintain their proper organization.

• Receiving and making telephone calls

• Handling clients complains /queries

about their medical covers

• Ensuring office bills are paid on time

• In charge of office requisition

• In charge of company motor

pool/driver

• Handling petty cash

• Follow up on claims /commissions to

be paid

• Known agent to personal /company’s

bank accounts

• Dealing with tenders through Ifmis

System

Personal Assistant /Human Resource

Officer

Guard Force Group Ltd / 2003 – 2015

• Use of computer in processing

office documents

• Ensuring filling system is up to

date

• Receiving & distributing mails

• Operating switchboard and

screening calls

• Front Office management/

Receptionist

• Preparation of Itinerary and Hotel

Bookings for the Executive

Chairman

• Attending Meetings and Preparing

the Minutes etc.

• Auditing payroll from Accounts

Office

• Payment of workers at the end of

the Month

• In charge of company motor pools

• Acting as an agent for properties

owned by the company

• Employment & firing of

Employees

• Handling petty cash

• Handling Labour disputes

• Assisting marketing Departments

in tender preparation

• Assisting Accounts to do receipts

to clients

• Handling clients complains

• In charge of stores requisitions

• Granting leave applications in

liaison with Operations

Departments

ATTACHEE SECRETARY

Karigithu & Company Advocate /May 1999 –

July 1999

Kenya Railways Corporation / September

1998 – November 1998

Cyber Attendant

Toshiba Secretarial Bureau / November

2001 - February 2002

REFEREES

1. Dr. Josephine Kilifi

Pwani University

************************@*****.***

Tel: 072*******

Mombasa

2. Polycap Ochola

Executive Chairman

Guardforce Group

*************@*****.***

Tel: 072*******

Kisumu

3. Millicent Akinyi

Managing Director

Cam Insurance Agency /Adalle Ent.

Ltd

***********@******.***

Tel: 072*******

Mombasa

Contact this candidate