Accounting/Executive Assistant Professional
Resume:
SANDRA DAVIS
Accounting Professional
Accounting professional with 20+ years expertise in managing various aspects of financial operations, including Accounts Receivable/Payable, Payroll, Billing, and Cash Flow Reporting. Proficient in utilizing a range of accounting software, including QuickBooks, SAP, Oracle, and HubSpot, along with a solid understanding of Accounting Principles and Processes. Ability to effectively multi-task with high attention to detail and accuracy. Recognized for superior communication skills with ability to exercise good judgment and confidentiality Highlights of Expertise
Accounting-Reporting Accounts Receivable/Payable Billing Cash Flow Report Financial Accounting Payroll 1099 Month End Reporting Accounting Principles & Processes Inventory Sales Tax Returns Monthly Account/Bank Reconciliation Audits QuickBooks SAP Oracle Hubspot Strong Work Ethic Superior Communication (verbal & written) Time Management Strong Work Ethic Tactical Thinking Professional Experience
AABC WINE CELLARS & ROOMS, Pearland, TX August 2023 – Present Accounting, Marketing
• Bookkeeping – Manage accounts payables, receivables, record daily transactions, run reports, trial balances, deposits • Payroll, 1099’s, recruit new hires,
• Marketing: Actively recruit new business and help retain current business THE RAND GROUP, Houston, TX May 2022 – August 2023 Executive Assistant to CEO
• Scheduling: Managed calendar for CEO
• Monthly Expense Reports
• Personal Bill Pay
• Organize Meetings, Events, Special Dinners
• Accounting: Bi-weekly verification of company wires received, weekly personal household bill payments • General Administrative: Screened phone calls, sorted mail, file organization, maintenance online and physical • Liaise with vendors, Board Members
• Projects as needed (Personal and Company)
• Processed sales leads that came through
ONEALCPA PLLC, Houston, TX September 2021 – May 2022 Firm Administrator
• Cash Duties: downloaded transactions to QuickBooks daily; prepared and distributed daily cash report
• Accounts Payable Duties: maintained accounts payable and vendor accounts, posted invoices, applied GL accounts to expense transactions, paid bills, maintained support documentation, managed vendor relationships, managed firm contracts (IT support, Insurance, Leases)
• Accounts Receivable Duties: maintained accounts receivable, maintained client accounts, billed through CCH Practice (WIP corrections and transfers, period end procedures), made deposits for cash received in office, posted cash receipts in CCH Practice
• Practice Management Duties: developed policies and procedures relative to the Accounts payable functions, managed firm settings and defaults in CCH Access (service codes, staff lists, bill rates, CPE categories & types), maintained CCH Document (managed client portals, maintained client accounts), maintained CCH Workstream (added new projects, managed project – types, templates, pools
• Payroll Duties: maintained staff manager in CCH Access, Facilities Management Duties: maintained inventory assets, controlled assets records
PHYSICIANS MUTUAL, Houston, TX March 2020 – November 2020 Insurance Agent
• Analyzed customer needs and provided best options, upselling products, and services
• Skillfully and patiently explained coverage options to potential policyholders, answered any questions or concerns
SANDRA DAVIS, Houston, TX July 2017 – December 2019 Consultant
• Tracked employee time and attendance for payroll
• Prepared month-end closing entries for detailed reporting and recordkeeping, reviewed G/L entries for accuracy
• Reconciled all expenses and accounts, including company credit cards and expense accounts
• Obtained all licenses for operating a trucking brokerage, ensured compliance with all Federal and State regulations
• Set up all systems necessary for daily operations
• Managed accounts payable, accounts receivable, bank reconciliations, payroll function, benefits, cash posting, deposits and vendor set-ups
• Prepared invoices for product exported and oil field supply, verified items billed against items billed
• Collected all export documentation for file and State audit LAZARUS ENERGY LLC, Houston, TX March 2012 – June 2017 Accounting Specialist
• Reviewed all naphtha, diesel, residual and jet fuel invoices, expense vouchers and other source documents to verify obligations and post appropriate records
• Managed filing of Texas petroleum product fees, fuel reports, coastal protection fee reports, EIA reports and 1099's
• Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable • Reviewed and reconciled monthly sales and inventory reports for all products
• Prepared month end closing entries and reviewed P&L statements and reports
• Monitored and reconciled multiple bank accounts, cash posting, deposits and vendor set-ups for Lazarus Energy, LLC, and related companies
• Maintained files of source documents and other information related to accounting activities INTERTRAN INTERPRETING LLC, Houston, TX April 2009 – March 2012 Collections Specialist
• Researched unsettled account balances that were completely or partially unpaid
• Notified customers of delinquent accounts to collect outstanding amounts
• Recorded and updated customer personal accounts with accurate contact information
• Resolved inconsistencies and prepared adjustments
• Researched and resolved billing and invoice problems AMERICAN EAGLE TANKERS, Houston, TX September 2008 – April 2009 Post Fixtures Analyst
• Identified, prepared, analyzed, tracked, followed up, negotiated and closed post fixture claims (demurrage and rebills)
• Analyzed voyage and prepared freight invoices for billing out
• Organized weekly, monthly, and quarterly reports, and met and/or exceeded KPI's
• Prepared incident analysis reports related to demurrage, as and when required
• Actively pursued vessel demurrage to prevent time bar issues
• Managed accounts receivables/payable accounts
• Tracked income and expenses for shipments and prepared revenue for each voyage Education
UNIVERSITY OF PHOENIX, Houston, TX – Some Coursework Complete in Marine Transportation NORTH HARRIS COUNTY COLLEGE, Houston, TX - Some Coursework Complete in General Studies SAM HOUSTON STATE UNIVERSITY, Huntsville, TX - Some Coursework Complete in Marine Biology IAP Certification: Completing coursework for Executive Assistant/Virtual Assistant Certification Volunteer Activities:
Chaired the Karl Young Golf Tournament for 8 years - Golf, Dinner and Live Auction; 200+ attendees Committee Member – Rodeo Contestant Services Committee, Houston Livestock Show & Rodeo
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