Abu Dhabi Project Logistics

Muhammad Maqbool Ahmad

Cell & WhatsApp No. +971-**-***-****

*.************@*****.***

OBJECTIVES:

To work in a professional & competent atmosphere that enable me to come up with the emerging trends and to widen the spectrum of my knowledge, where I can effectively contribute my skills and experience and to earn fame and name for the organization, I work for.

WORK EXPERIENCE IN GULF

I have more than 15 years Gulf experience in “Warehouse Handling, Procurement and Project Logistics Coordination”. A bird- eye-view on my experience is as below.

1) Presently, I am working in “Bond Trading Company LLC” as a “Project Logistics Coordinator & Inventory Controller” in Midfield Terminal Building (MTB) / Abu Dhabi International Airport expansion project, Abu Dhabi since May, 2014. JOBS RESPONSIBILITIES:

• Monitor all warehouse team on all warehousing activities related to inventory items while overseeing the shipments, receiving, and distribution of goods, performing quality control checks and maintaining proper inventory levels in the warehouse. Track all incoming deliveries, reconcile with POs, resolve the discrepancies etc.

• Verifies and checks all invoices while managing accruals and operational expenses to ensure accurate financial reporting and financial compliance

• Cross-check items against the POs, verify delivery notes and forward to Finance Department for further processing.

• Manage inventory and ensure the threshold quantity (min. & max.) of the materials.

• Liaise with third party rental companies

• Liaise with third party service providers such as inspection and repair for maintenance of equipment

• Organize external transport for movement of equipment and goods

• Ensure that the materials have been properly approved by the QA/QC and proper labeling and stacking is done.

• Liaise with Vendors / Supplier and arrange delivery schedules as per site requirements, ensure that the damaged OR wrong materials return to the vendors for replacement.

• Leverage process knowledge and best judgment to complete tasks with minimal direct supervision.

• Ensure the implementation of the Warehouse’s policies and follow the set procedures in order to achieve the warehouse’s objectives.

• Maintain storage area by organizing floor space, adhering to storage design principles, and recommending improvements or expansions to the direct manager.

• Coordinate with the Manager in defining reporting requirements.

• Monitor material transportation and delivery for timeliness.

• Assist peers as required such as coordinate meetings, training, etc.

• Preparation of MRR and coordinate with QC team for further inspection and approval of MIR.

• Monitor the flow of paperwork from receiving to inventory control for timely data entry.

• Documentation and control of logistics records.

• Coordination with commercial department for commercial related matters and inspection.

• Initiates, Investigates and/or closes all deviations within the appropriate timeline for areas of responsibilities.

• Communicate and cooperate with supervisors and co-workers.

• Manage activities throughout the order fulfilment and transportation cycle to make sure established deadlines are met.

• Coordination with Client for arranging gate pass for the removal of rejected / damaged / defective / non- complied materials from site.

• Coordination with Client’s logistics / procurement team for all logistics related requirements. Page 1 of 5

• Coordination with PMV / subcontractors for hiring equipment’s and services (e.g., Crane, Boom Loader, Man lift, Scissor Lift, Riggers, and Operators etc.).

• Arranging site office facilities like water supply, drinking water, removal of drainage / waste etc.

• Planning, scheduling and following up deliveries.

• Attend logistics meetings with Clients.

• Preparation of weekly logistics report, which includes logistics log, submission summary, deliveries log, weekly look ahead plans etc.

• Keep Update site team about the delivery of materials.

• Preparation of MRF (Material Requisition Form), related to logistics department and site facilitations.

• Generating reports based on the requirements of project director, project manager, construction manager.

• Coordination with HILTI and DeWalt for repairing defective tools, calibration of equipment etc. and also maintains records of the activities.

• Plans and coordinates work, monitors and evaluate performance of stores / warehouse.

• Daily inspection of laydown area and warehouse. Planning and arranging space for up-coming deliveries.

• Ensure safe operation of material handling equipment to move materials to and from store / warehouse.

• Monitor the safe unloading process of all materials into the receiving department.

• Arranging extra storage requirements like containers etc. for the bulk deliveries (CommScope & Estap).

• Coordination with HSE department to keep the warehouse and laydown area as per HSE requirements.

• Organizing warehouse and work area for orderliness at all the times. 2) I worked in “Noble Equipment Establishment” as a “Sales / Procurement & Logistics Coordinator” from 16.02.2012 to 02.05.2014. I dealt with the RFQs and arranged material for ADNOC group such as “Adnoc Distributions, Adco, Takreer, Zadco, Adma-Opco, Borouge, Esnaad etc.”

JOBS RESPONSIBILITIES:

• Manage the purchasing and inventory of the company, including ensuring quality, cost-effective and efficient supply of products. Identify new suppliers, if required.

• Plan procurement of items.

• Liaise with suppliers at a local and international level and monitor stock levels and expenditure against budget.

• Monitor short/long term supply requirements and develop systems and strategies to meet the needs of the business.

• Accountable for conducting inventory analysis to solve supply issues quickly.

• Responsible for planning and forecasting requirements, along with the management of slow and obsolete items across the business.

• Develop ways s in order to avoid shortages or wastage or manage crisis when it occurs.

• Initiate and process orders.

• Receiving RFQs from customers (ADNOC group) and make sales enquiries.

• Make purchase enquiries and send to suppliers for quotations.

• Reviews & analyses purchase requisitions, investigates & develops sources of supplies, prepares bid specifications, issues bid requests & reviews quotations / bids.

• Making and submitting the bid to customer within the given time frame.

• Follow up the quotations / bids.

• Manage purchase orders and make sure that the deliveries are made as per agreed terms and conditions.

• Ensure checking all incoming orders for accuracy against proper quantity, price and quality.

• Liaise with internal and external designated personnel for movement of equipment or services

• Develop new source of supplies.

• Helping stores team to make sure that the material is received according to our requirements.

• Scheduling the delivery of the material in coordination with the customers.

• After having delivery orders duly signed and stamped by the customers, make sure that the invoice has been made properly and submitted to the customers.

• Ensures detailed physical inventory tracking and staging.

• Reviews all documentation for adequacy and accuracy to ensure “zero” errors.

• Leverage process knowledge and best judgment to complete tasks with minimal direct supervision. Page 2 of 5

3) I worked in “National Foods Products Company L.L.C (Oasis Drinking Water and Lacnor Production Division) in Ware House, Sharjah“as a "Store Supervisor" from dated 06.03.2007 to 30.04.2011. JOBS RESPONSIBILITIES:

• Oversees the daily routines assigned work.

• Ensure materials are staged for counting and inspection.

• Ensure receiving reports accurately and report about the material received.

• Oversees the movement of the material from receiving to the warehouse in an efficient, effective and sate manners.

• Assist shipping and receiving, unloading trucks, checking in merchandise, matching purchase orders to sales orders and distributing to sales associates for processing.

• Moving materials from receiving or storage area to designated areas.

• Receiving and checking the material as per LPO.

• Making GRN in ERP System.

• Sorting and placing materials on racks, shelves, according to the predetermined sequence as size, type OR codes.

• Ensure materials are stored properly to conserve space and comply with safety procedures.

• Assisting in counting of physical inventory.

• Recording amounts of materials received OR distributed via appropriate computer program.

• Marking materials with identifying information using appropriate method.

• Plan for the next day delivery.

• Reading customer orders, shipping orders or requisitions to determine items to be moved, gathered OR distributed and OR shipped.

• Making “Delivery Orders / Packing List” of dispatches.

• Schedule the receiving and delivery of raw materials / finished products in a timely manner.

• Completing requisition forms to order supplies from other departments.

• Data Entry of all incoming and outgoing material.

• Reconciliation of data.

• Maintain Daily Movement & Stock Reports.

• Ensure the optimal inventory levels of goods to fulfill daily sales needs.

• Provide timely services to sales department while minimizing warehouse and production costs.

• Ensure all housekeeping according to the safety standards.

• Utilize docks, warehouse layout and route truck loading patterns that minimize loading time

• Performing daily equipment checking.

WORK EXPERIENCE IN PAKISTAN

4) I worked in “Dewan Salman Fibers” as a “Supervisor Data Entry, Warehouse & Sales Tax” from April, 1999 to February, 2007.

RESPONSIBILITIES:

• Completes warehouse operational requirements by scheduling and assigning employees; following up on work results

• Organize all activities and assign jobs to staff.

• Manage stock, storage, retrieval and timely delivery of goods, shipment loading and transferring, documents record, and data entry into the system.

• Planning, organizing and controlling all of warehouse day-to-day operations.

• Ensure that the workplace’s health and safety requirements are met.

• Maintain housekeeping of warehouse and surrounding area.

• Receiving the production from Production Department.

• Manage the Stock Reports. (Category Vise)

• Arrange Trailers for the delivery of material according to Delivery orders received from marketing department.

• Manage the In-put and Out-put Sales Tax reports. Page 3 of 5

• Manage the Sales Tax Invoices.

• Manage the Sales Tax Return reports. (Fortnightly)

• Preparing of the Sales Tax Refund claims.

• Verifies and checks all invoices while managing accruals and operational expenses to ensure accurate financial reporting and financial compliance.

• Initiates, Investigates and/or closes all deviations within the appropriate timeline for areas of responsibilities.

• Maintains receiving, warehousing, and distribution operations by measuring, initiating, coordinating, and enforcing program, operational, and personnel policies and procedures. 5) I worked in “Utility Stores Corporation” as “Store In-charge” from January, 1995 to March, 1999. RESPONSIBILITIES:

• Manage store including store staff, as well as loading / unloading process.

• Value Vise Inventory management of store / super market.

• Checking of the stock-in-hand and order the required items to regional warehouse.

• Ensure to maintain the required stock level at store / super market to meet the customers’ requirements on daily basis.

• Receiving the materials from regional warehouse as per delivery order / debit note and make sure that value of delivery order is posted in ICL (Inventory Control Ledger).

• Report and return damaged / expired / nearly expired materials to the regional warehouse. While following their instructions.

• Follow up for credit notes of the returned material, to regional warehouse.

• Checking of stock and calculate the PV (price variations) i.e. debit OR credit.

• Always make sure that the ICL is maintained properly and being updated regularly.

• Deposit the cash (sold items) of store / supermarket into the bank account of corporation, on daily basis.

• Copy of cash deposit slip send to regional accounts office on daily basis.

• Reconciliation of bank account statement on monthly basis and always keep update regional accounts department.

• Conduct audit of store / supermarket as per instructions of regional office.

• Always ready for Surprise audit / external audit.

• Make sure that all duties of store staff are being done properly.

• Make sure that the warehouse is neat and clean as per corporation policy. QUALIFICATION

Secondary School Certificate

TECHNICAL QUALIFICATION

Fire Fighting course, Typing & Shorthand course, Basic First Aid course, Warehouse and Forklift safety procedure. SKILLS

• Strong organizational and planning skills

• Problem solving at a strategic level and working with others to reach a solution

• Negotiation/Influencing skills

• Strong problem solving and decision-making skills

• Awareness of Quality, Occupational Health & Safety principles

• Knowledge of environmental and health impact of chemicals being stored in the warehouse

• Ability to add, subtracts, multiply, and divides in all units of measure.

• Ability to operate a personal computer and related software.

• Ability to use MS Office (MS Word, MS Excel, MS DOS, Oracle), Data Entry with an excellent speed and accuracy.

• Good communication skills.

• Demonstrable ability to lead and manage a team

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DRIVING LICENSE

1 : License No. : 2336297

Vehicle Permitted : Light Vehicle

Place Of Issue : Abu Dhabi. (U.A.E)

2 : License No. : 4456051

Vehicle Permitted : Heavy Mechanical Equipment

Place Of Issue : Dubai. (U.A.E)

PERSONAL

Father's Name : Faqir Muhammad

Date of Birth : 15.08.1974

Gender : Male

Marital Status : Married

Religion : Islam

Nationality : Pakistan

PASSPORT DETAILS

Passport No. : GH 1156134

Valid up to : 12.01.2026

LANGUAGE SKILL

English, Urdu, Pashto, Punjabi, Hindko.

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