Contract Specialist D C
Resume:
Renee Michele Graye, CPCM
Silver Spring, Maryland 20904
*****************@*****.***
National Institutes of Health, Bethesda, MD, Contract Specialist (Contractor) Twenty-Second Technology Corporation, Price Senz, January 2024 to Present
Prepare, review and submit contract documentation
Prepare, review and submit funding documentation
Develop and maintain tracking system of contract actions and maintain contract documentation
Assists with responding to inquiries regarding contracts
Researches, analyzes and interpret Federal Acquisition Regulations
Provides guidance and recommendation regarding complex and unique contract administration issues
Department of Housing and Urban Development, Washington, D.C., Contract Specialist, Office of the Chief Procurement Officer, February 2022 to December 2023
Develop and/or review complex contractual pricing arrangements and incentives characterized by multiple incentives requiring sophisticated contracting techniques, sharing arrangements such as cost-plus-incentive-fees or fixed-price-incentive-fees where the agency and the contractor share cost risk, or economic price adjustment clauses for adjusting labor and material costs where price cannot be reasonably predicted at the time of negotiation
Develop and/or review complex contractual pricing arrangements and incentives
Present findings, recommends corrective actions, and makes policy or procedure improvements.
Review, advise on, develop and recommend operation-wide or agency-wide procurement processes and systems, procedures and policies; or equivalent assignment.
Department of Commerce, Washington, D.C., Sr. Acquisition Analyst III, Cyber Incident Branch (Contractor) Goldbelt Hawk, LLC, Alexandria, VA, April 2020 to September 2021
Work close with Project Managers, COR and the Leadership Team to develop requirements and create, collaborate and/or review acquisition documentation such as Statements of Work (SOW’s), Independent Government Cost Estimates (IGCE’s),etc., for acquisition planning and execution.
Assist in the development of Acquisition Plans, reviews Acquisition packages prior to submission to the Acquisition Office.
Assist in the review of existing contracts to determine compliance with applicable laws, regulations and policies, and trains staff on current procurement laws, regulations and policies.
Assist in the performance of market research and trends, as they apply to the program, with guidance of the lead analyst.
Assist with the development of source selection evaluation criteria. Coordinate and works with the technical experts and the contracting office to ensure project milestones are reflected in the contractual documents and project plan.
Assist with the planning, preparing, and maintaining of the current acquisition plans and overall program office acquisition administration functions, to include control and tracking.
Provide subject matter expertise with extensive knowledge in all contractual actions and phases including providing guidance, planning, requirements definition, acquisition strategy, recommendations, and document preparation.
Develop documentation in support of Contracts, Memorandum of Agreements (MOA), Memorandum of Understanding (MOU) bankcard and C-Request acquisitions.
Department of Homeland Security, FEMA, Washington, DC, Sr. Acquisition Support Specialist, Disaster & Field Operations, Incident Support Branch, (Contractor) Seventh Sense LLC, Woodbridge, VA, February 2019 to March 2020
Acquisition Strategy Support - Provide advice and recommend acquisition approaches, strategy, risks, contracting methods, competition, sources, schedule, and prepare draft acquisition plans. Work Products include draft acquisition plans.
Market Research and Market Surveys - Assist in market research; identify potential sources, categories and size of businesses.
Miscellaneous Pre-Award Documents - Assist in drafting justifications, memorandums, inter-agency agreements, or other necessary contract file documents.
Request for Proposals/Quotes
Source Selection Evaluation Criteria - Provide assistance in preparation of source selection evaluation criteria and make recommendations as to relative importance of the criteria.
Source Selection Support - Assist in preparation source selection plans, technical evaluation plans, and vendor screening plans. In addition, assist in consolidating and documenting the Government's source selection evaluation and decision.
Contract Award Support - Assist in preparation of draft award and associated documents. Deliverables include draft award documents.
Post award support including modifications, terms and conditions, invoicing, data management, and closeout support activities
Department of Transportation, Federal Aviation Administration, Washington, DC, Contract Management Analyst, ETASS Project (Contractor) IncaTech, Reston, VA, August 2017 to January 2019
Provide advice recommendations, and document preparation support to multiple disciplined offices in all areas of the acquisition pre-award phase
Responsible for the preparation of SOWs & SOOs, Acquisition Strategy Support, Cost Estimates,
Market Research & Market Surveys, Quality Assurance Plans, RFPs/RFQs, Source Selection,
and other miscellaneous pre-award documentation.
Provide support to the Contracting Officers and various technical Offices (Program Managers and CORs) in all types of source selections including formal, informal, and vendor screening processes
Responsible for the preparation of Contract Award Documents and Contract
Award Acquisition Support.
Provide advice, recommendations, and document support to multiple disciplined offices in all areas of the acquisition post-award phase
Responsible for Contract Administration, Contract Modification Support, Delivery/Task
Order Support, Invoicing, and Closeouts
Assist with contracts compliance regarding terms and conditions
Support program office by using electronic documents to maintain contract files and using PRISM &, Delphi to develop and process final contract document
Department of Homeland Security, Washington, DC, Senior Contract Closeout Specialist, OPO Closeout Team ITAC (Contractor) GCS/PSS, McLean, VA, April 2016 – July 2017
Supported OPO’s Acquisition Division Contracting Officer obtain and prepared closeout documentation for an inventory of research and development, information technology, multi-year labor hour, level of effort and time and materials contracts
Performed all aspects of the Federal Government contract closeout process
Reconciled contract funding obligations and expenditures with final voucher amounts and determined de-obligation amounts using the Federal Financial Management System (FFMS)
Provided cost and pricing support for contract closeout and quick closeouts in accordance with FAR Part 42
Resource/training person for new employees
Consulted with DCAA on some complex actions
Independently responded to all internal and external questions related to closeouts
Negotiated all outstanding issues in accordance with most recent FAR guidance
Administratively resolved over/under-runs, funding requirements, patents, and related closeout needs
Applied indirect and direct cost rates to cost and time and materials type contract closeouts
Prepared closeout documents in PRISM contract writing system for contracting officer review and approval
Prepared all internal closeout packages to include final voucher, forms, closeout statements, and all other certifications required for closeout-out, including internal and external closeout correspondence
Exercised independent judgement and discretion in solving complex contract closeout and internal business issues
Completed weekly reports to track metrics throughout the close-out procedure
Ability to interact on a daily basis with senior management and decision-makers
Food and Drug Administration, Rockville, MD, Program Manager/Closeout Specialist
(Contractor) Rocha and Company, Gaithersburg, MD, Oct 2015 – Jan 2016
Managed a group of three Closeout Specialists through the closeout process, in addition to handling own workload
Reviewed the closeout file submitted by the three Closeout Specialists
Tracked timesheets and work status reports of the Specialists and submitted daily
Group independently closed out cost type contracts, task orders, and simplified acquisitions using their knowledge of the FAR, contractual terms/conditions, and FDA policies and procedures
Negotiated all outstanding issues in accordance with most recent FAR guidance
Administratively resolved over/under runs, funding requirements, patents, government property and related closeout needs
Applied DCAA negotiated indirect rates for each applicable fiscal year.
Determined total claim to include all reimbursable costs (including applicable indirect costs) and total applicable fees including fees not previously invoiced
Reconciled total payments received to total obligated amount
Sent release and assignments letters to vendors requesting close out documents
Scanned invoice and supporting documentation into PDF format into PRISM and FPDS (DCIS) for DCAA audit purposes
Developed spreadsheets and performed reconciliations
Defense Contract Management Agency (DCMA), Chantilly, VA, 20151
Contract Administrator/Admin. Contract. Officer., GS-1102-12, Aug 2013 to Sept 2015
Responsible for the monitoring and administration of approximately 5,000 contracts assigned to the five Contract Administrators (CA) whom I had signature authority
Served as ACO responsible for the administration of a group of contracts such as fixed-price, fixed-price with incentives, cost-plus fixed fee, basic ordering agreements, commercial contracts, and hybrid contracts containing a mixture of types and provisions in accordance with FAR Part 42
Contracts administered were for complex equipment, components and spares for major systems, engineering and scientific studies, extensive technical services, or research and development for specialized equipment or components
Monitored and evaluated contractor performance, systems, policies, and procedures, as necessary, in accordance with contract requirements
Performed continual planning to integrate the actions involving contractual obligations and responsibilities of both the Government and the contractor
Assured contractor's compliance with Cost Accounting Standards (CASs) and other applicable laws and regulation.
Reviewed and analyzed Disclosure Statements, negotiate impact statements and accounting system changes, and determines noncompliance with CAS requirements based on information provided by the auditor and/or financial services element
Negotiated forward pricing rate agreements and executed supplemental agreements after analyzing elements such as labor rates, contractor's business volume forecast, economic conditions, business trends, union agreements, local labor market conditions and inflation rates using reports of technical specialists
Served as primary coordinator over a variety of functional specialists, such as auditors, cost accountants, engineers, cost analysts, and attorneys to prepare the Government position and conduct negotiations with the contractors
WHS/AD, Horizon Industries, LTD, Arlington, VA 22202
- Contract Specialist, (Contractor), Aug 2012 – Jul 2013
Assisted in the development and administration of complex contracts including responding to data requests, updating file records, initiating paperwork, preparing documentation, and drafting and obtaining approval for contract changes as requested by the Government.
Responsibilities included acquisition planning, proposal solicitation preparation, market research/analysis, selection and administration of terms and conditions, cost/price analysis, negotiation, preparation of contract modification, evaluation of performance, contract termination, and contract closeout
Provided guidance and direction to lower level contract specialists
Gained knowledge of construction contracting and architectural and engineering cost reimbursement, and incentive contracting
Simultaneously managed, coordinated and pursued multiple, complex projects and activities
Duties involved interfacing with corporate management and government officials
Proficient in the use of Microsoft Suite Office applications and also the use of the Standard Procurement System (SPS), Procurement Desktop-Defense (PD2), business applications of the Wide Area Workflow (WAWF) and the Federal Procurement Data System - Next Generation (FPDS-NG)
Extensive working knowledge of the FAR and DFAR
District of Columbia Government
Office of Contracting and Procurement
Washington, DC 20001
- Contract Specialist, (DC Govt. Employee), June 2012 – August 2012
Assigned to the Health Branch Contracting Officer, I was responsible for putting into place Human Care Agreements and the administration of such contracts in accordance with the DCMR 27 procurement rules.
Developed acquisition plans, review and analyze statements of work or specifications, technical evaluation plans, and technical evaluation criteria.
I provided recommendations, when necessary for changes to ensure documents are complete, accurate, and can be contractually enforced.
Duties included determining the contract type, establishing milestones, and formulating procurement strategy.
Conducted searches using the following web-search engines GSA Advantage, MOBIS, GSA Schedule, the District's Supply Schedule and the District's automated vendor list, arrived at a competitive method of procurement.
Processed my work assignments through the PASS computer system and inputed further information into this system such as solicitations and contract documents.
In addition, I performed contract administrative functions such as, verifying evidence of contractors' progress, negotiating modifications, issuing termination notices, reviewing contractor claims, and conducting contract closeouts.
CERTIFICATION
Certified Professional Contracts Manager (CPCM) NCMA
EDUCATION
Studied Master of Business Administration Programs @ University of Phoenix, Greenbelt, Maryland Campus, Marymount University and Southeastern University
Bachelor of Science Degree, Business Administration, Major-Marketing, University of the District of Columbia,
CLASSES TAKEN FOR DAWIA LEVEL II CERTIFICATION
Fundamentals of Systems Acquisition Management, ACQ 101, September 2013, DAU, On-Line
Legal Considerations in Contracting, CON 216, October 2013, DAU, On-Line
Business Decisions for Contracting, CON 200, October 2013, DAU, On-Line
Negotiating, HBS 428, November 2013, DAU, On-Line
Managing Government Property in the Possession of Contractors, CLC 051, November 2013, DAU On-Line
Analyzing Contract Costs, CLC 056, November 2013, DAU, On-Line
Performance Based Payments, CLC 057, November 2013, DAU, On-Line
Introduction to Contract Pricing, CLC 058, November 2013, DAU On-Line,
Shaping Smart Business Arrangements, CON 100, February 2014, DAU, On-Line
Cost Voucher Administration, CFIN 130, March 18, 2014, DAU, Classroom
Commercial Item Financing Administration, CFIN 140, March 19, 2014, DAU, Classroom
CFPI 101, Fixed Price Incentive Contracts, March 20, 2014, CTMS, Classroom
Cost and Price Analysis, CON 170, March 24 - April 4, 2014, DAU, Resident
CFIN 110, Progress Payment Administration, May 13-14, 2014, DAU, Classroom
CFIN 120, Performance Based Payments, May 15-16, 2014, DAU, Classroom
CONA 130, Contract Administration, May 28-29, 2014, DAU, Classroom
CCOC 101, Contract Closeout, June 2-5, 2014, DAU, Classroom
Integrated Proposal Pricing Course, CPAC 130, July 8 - 11, 2014, DAU, Classroom
Intermediate Cost and Price Analysis, CON 270, April 20 – May 1, 2015, DAU, Resident
Contract Administration and Negotiation Techniques in a Supply Environment, CON 290, January 5 - 16, 2015, DAU, Resident
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