Accounts Payable Administrative Assistant

KATALIN STOKER

Mississauga, Ontario Cell: (***) *48 - 2308

Email: *************@*****.***

Key Qualifications:

• CA- Simply Accounting AccPac QuickBooks

• Microsoft Office AS400 System Dbase, Mapper, SAP

• Data Entry Harvard Graphics Account Receivables / Payables

• Health and Travel Claims

Work Experience:

Select Trailer Sales / Thomas Trailer Service (Formerly Select Trailer Service) Accounting Coordinator 2019 – 2020

● Operated main switchboard, greeted incoming clients, assisted the VP of Sales and salesmen.

● Generated Accounts Payable/Receivable in both Canadian and American funds using QuickBooks.

● Posted Bank Deposits daily using OuickBooks and daily deposited the received cheques to the company bank account.

● Received all emails and directed emails to the appropriate addressee.

● Worked directly with the President and Controller to ensure that all payments were processed in a timely manner.

● Entered payables daily for both the US and Canadian Accounts.

● Generated payable cheques semi-monthly for both Select Trailers Sales and Select Trailer Service.

● Posted payments for major payable accounts via wire transfer and /or etransfer.

● The first of each month did the A/R aging analysis and made collection calls to customers with accounts in arrears.

● Reconciled, organized and filed all paperwork related to Accounts Payable and Receivable.

● Weekly collected VISA receipts from the Parts Department, Sales Department and President in order to reconcile the Company Visa statement.

● VISA and Purolator payments posted via wire transfer and /or etransfer.

● Printed A/R Invoices and applied payments daily.

● Posted daily receivable payments VIA merchant VISA / MASTERCARD and AMERICAN EXPRESS machine.

Logix Data Products Inc.

Accounts Payable Coordinator (Part-Time) 2018 – 2019

● Generated Accounts Payable/Receivable and Bank Deposits using OuickBooks.

● Received all emails and directed emails to the appropriate addressee.

● Worked directly with the Vice President of the company to ensure that all payments processed in a timely manner.

● Cost coded and entered payables to produce cheques weekly in the A/P module in OuickBooks.

● The first of each month do the A/P aging analysis and make calls to the customer for accounts in arrears.

● Reconciled the accounts payable. Cross checked Logix invoicing to the vendor’s invoices for appropriate costs.

● Organized and filed payments for Accounts Payable.

● Generated excel spreadsheet showing payments of the Merchant Visa, MasterCard and American Express.

Brenntag Canada Inc.

Accounting Administrative Support Clerk (Contract) 2017 - 2018

● Communicated with the internal/external departments and customers handling concerns and inquiries.

● Entered shipments from the previous day and to produce bill of ladings for the following day deliveries.

● Entered orders and invoiced using the main frame SAP computer system via email and/or telephone.

● Invoiced adjustments, payments processed via customer’s credit card and send POD’s, as requested by the customer.

● Assisted the Sales Manager, Director of Brenntag and Customer Service Manger on various projects.

● Audited bills of ladings and related paperwork to tariffs and special pricing.

● Ensured proper cost coding of all freight bills to provide accurate billing information.

● Created excel worksheets relating to discrepancies of payments and/or deductions taken for all of the major customers.

● Researched to trace lost, missing and/or damaged shipments for clients.

● Relieved switchboard for breaks and for lunch and / or holidays. Canada Masonry Centre

Financial Controller Assistant 2012 - 2015

● Generated Account Payables / Receivables and Bank Deposits using AccPac for seven companies.

● Receptionist and received all emails and directed the emails to the appropriate addressee.

● Worked directly with the Financial Controller as his assistant.

● Cost coded payables to in order produce cheques on the 15th and 30th of the month in the A/P module.

● Generated invoices at the end of each month to allocate proportion of costs used by the other six companies.

● The first of each month did the A/R aging analysis and made collection calls for accounts over (30) days.

● Reconciled the account receivables and payables. Organized and filed payments for both.

● Generated excel spreadsheet showing payments of the Merchant Visa, MasterCard and American Express. Posted and applied the Account Receivables payments monthly.

● Changed pricing and item descriptions as required for the A/R invoicing in the A/R module on AccPac.

● Cost Analysis Report for the seven companies related to comparison of costs from present to previous years.

● Entered the Canadian and US Bank deposits in the A/R module and completed the bank deposit books.

● Mailed Quarterly using the Access Database to 500 Contractors related to Labour Relations Issues.

● Four times of the year took Meeting Minutes for one of the seven companies.

● Collated and distributed incoming and outgoing mail. Ensured postage meter filled with adequate postage.

Konica Minolta Business Solutions

Human Resources Assistant

2009 - 2012

● Provided administrative support and coordinated events for the Director of Human Resources and the HR Consultants.

● Adhered to strict policies/procedures retrieving document information to ensure proper delivery and classification of confidential material.

● Orientation for New Hires to ensure all the documentation completed for payroll to ensure salary for the following pay period.

● Entered, Updated and Modified Group Benefits Plan into Sun Life.ca as requested by employees and for New Hires.

● Processed payments retrieved the invoices for the Group Benefits on the Sun Life .ca website.

● Updated weekly the Organizational Chart. Entered, Updated and modified all employee information in

● ******@****.**.

● Ensured all invoices received in Human Resources authorized by the Director of HR and submitted for payment.

● Provided inventory control and tracking of supplies to ensure proper ordering of supplies. Education:

Microcomputer Business Applications, Durham Business College Mechanical and Electrical Drafting, George Brown College

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