Executive Assistant Administrative Support
Resume:
ELEANOR AVERY
page *
EXECUTIVE ASSISTANT
CITY OF PHILADELPHIA
May 2012 – January 2016
Provided executive administrative support to the City Treasurer, Deputy Treasurer, and the Assistant Treasurer by managing the overall operation of the office. Assisted in crafting correspondence, presentations, reports and memorandums. Scheduled meetings and managed all aspects of the meeting. Made travel arrangements and prepared expense reports. Maintained office supplies and equipment. Reconciled checks. Associated with the public and internal, and external stakeholders.
ADMINISTRATIVE ASSISTANT
JEWISH FEDERATION OF GREATER PHILADELPHIA
July 2006 – August 2011
Provided administrative and operational support to the Director of the Center for Jewish Life and Learning by managing the Director’s daily schedule and office. Created, transcribed and edited correspondence, reports, spreadsheets, presentations and e-newsletters. Coordinated the Center Board and committee meetings. Updated the Center and regional offices web page. Made travel arrangements for the Director and managers.
Eleanor Avery
EXPERIENCE
EXECUTIVE ASSISTANT
FREE LIBRARY OF PHILADELPHIA FOUNDATION
February 2023 – January 2024
Provided high-level administrative support to the Executive Vice President of Development that included office management, meeting coordination/logistics, assist with the preparation and execution of high-level meetings; including the distribution of minutes to relevant parties Assisted with special projects, new initiatives, participated in select internal and external meetings, and acting as Liaison to the Board of Directors. Additional responsibilities included assisting with drafting communications, data entry, stewardship events, departmental budgeting and tracking of revenue and expenses, business operations, and other areas as needed.
ACCOUNT LIASION
PHILADELPHIA WORKS
July 2022– February 2023
Administered and executed contracting and invoicing process which includes accounting for contract expense, reconciling contract account with general ledger, budget monitoring, and compliance to funding regulations. Provided general guidance
and direction regarding fiscal management of grants and assigned contracts as well as creating modifications to contracts, when needed.
COMMUNICATIONS COORDINATOR
PHILADELPHIA WORKS
August 2021 – July 2022
Coordinated internal and external communication activities across the organization and supported the Outreach and Communications Manager. Completed logistics and provided leadership for the set up and preparation for board meetings. Led the coordination of the production of the quarterly board book including formatting and copy editing of all content delivered by internal teams and stakeholders.
EXECUTIVE ASSISTANT II
PHILADELPHIA WORKS
August 2016 – August 2021
Provided executive administrative support to the (CRO) Chief Research Officer that included scheduling internal and external meetings for the CRO. Served in a coordinating and recording capacity for committee and board meetings, including compiling and producing the quarterly Board Briefing Book. Managed the bulk emailing system as needed to deliver information such as Save the Date and Requests for Proposals. Post approved information on the website as requested by staff. Reviewed, sorted, and classify correspondence and emails from the ****@**********.*** inbox. Arranged services such as maintenance, repairs, supplies, mail, and similar routine support activities to ensure the office operates in a clean, efficient, and effective manner.
CONTACT
***************@*******.***
www.linkedin.com/in/eleanor-avery-5b8b8248
Philadelphia, PA
EDUCATION
PEIRCE COLLEGE
Business Administration
1998
MURRELL DOBBINS AVTS
Diploma, Information Processing
1986
SKILLS
MS Word, Excel and PowerPoint
Office 365
Google Docs
Adobe DC
Constant Contact
Project Management
Travel Arrangements
Office Management
WordPress
BoardEffect
SharePoint
Slack
Zoom
Blackbaud
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