Project Coordinator Financial Officer

Katherine Van Nguyen

* ********* *****, ******, *******, K2G 6G7 Phone: 613-***-**** or 613-***-**** *******************@*****.***

SKILL PROFILE

Bilingual financial officer, project coordinator, with sixteen years experience in planning, forecasting, supporting the project and managing the budget.

Experience in developing forecasts of anticipated expenses and recommend the re-allocation of funds to cover budget allocation shortfalls;

Experience in developing plans and financial performance to program results (ARLU, Supplementary Reports, Departmental Performance Report);

Experience in planning and controlling the expenses, resource utilization and proving input into Business Plan, Main Estimates and Public Accounts.

Experience in organize the multicultural events i. with the Ministry of Immigration and Asian communities.

TECHNICAL SUMMARY

Database: SQLServer2000, Access 2000, ORACLE SQL

Office Tools: Excel, Word, WordPerfect, PowerPoint, Lotus Note 4.5/4.6 (Domino), Harvard Graphics, Front Page 98, Microsoft Project, Visio

Financial Tools: SAP/ FMAS, FreeBalance, CDFS, MRM, SMS, Saturn/ ORACLE

SELECTED ACCOMPLISMENT

Financial Management Skills

Monitor project related costs; prepare financial statements and other financial reports; reconciled budgets and advise management accordingly.

Develop forecasts of anticipated expenses and recommend the re-allocation of funds to cover budget allocation shortfalls.

Reconcile the project and directorate budget expenditures, (using CDFS methods, FMAS, SATURN, FreeBalance or SAP).

Prepare monthly budget reports and TB Submissions.

Analyze and interpret financial reports to management.

Project Management Skills

Monitor work of the various project implementation to ensure optimum coordination.

Serve as principal point of contact and liaison between the Project groups and Project Manager(s).

Deliver projects to scope, on time and within budget; ensure all project team members have the right information at the right time.

Plan, establish and manage the project's schedule and budget. Update project plans, project costs and schedules, summary charts.

Forecast completion of future project deliverables.

Facilitate and assist of team meetings, proceed the Minutes of Meetings i.e. discussion, issues, risk logs.

Information Management Skills

Good knowledge of information management solutions, metadata management, electronic recordkeeping;

Handle electronic records, archives and preservation.

EXPERIENCE

1.Defence Research & Development Canada – Public Security Technical Program:

Sept 2009 – Sept 2010: Senior Program Administrator

-Conducted background research and information collection for the projects;

-Assisted in the preparation of briefings, Mutual Partner Agreement’s reports (MPA);

-Prepared the Strategic Review Reports to reflect the traffic lights in projects and budget’s management;

-Involve in analyzing program performance assessments;

-Reconciled the expenditure vs planned budget;

-Control the data in the complex Collaborative Planning and Management Environment System (CPME), combined with the financial system FMAS (SAP).

2.Health Canada - Biostatistics and Epidemiology Division:

Sept 2008 – Aug 2009: Project Manager

-Constructed agreements according to Health Canada policies by working with Division scientists. Agreements include contracts, standing offers and memoranda of understanding.

-Assisted in writing Privacy Impact Assessments in collaboration with scientists and contractors.

-Reviewed the Proposals, Statements of Works, Advance Contract Award Notice (ACAN); created the long form contracts for the professional services (hospitals, universities), the other governmental departments (MOU).

-Controlled and oversaw grants and contribution agreements.

-Prepared Priorities and Planning reports (including Salary and Non-Salary Budget, Project Milestones and Deliverables, Risk Factors), Performance Reports.

3. Transportation Appeals Tribunal of Canada:

April 08 – Sept 08 : Executive Services Manager

- Coordinated activities related to the Expenditure Management Information System, including the Annual Reference Level Update (ARLU), Main Estimates and Supplementary Estimates, Departmental Performance Report (DPR) exercises.

- Administered the financial, personnel, administrative services for the Branch (HR Staffing, Call-Up against Standing Offers).

- Preparared the reports and presentation in providing advice to senior management.

4. Pricy Council Office

November 07 – June 08 : Financial Analyst:

- Updated the Salary Management System (SMS), the Signing Authority and Approval Procedure guidelines for the staff.

- Developed and controlled guidelines and standards for systems documentation in SAP, and management information system.

5 Canadian Foods Inspection Agency– Operations, Management Services

April. 07 – Sept 07: Planning and Financial Officer

- Performed the financial reviews of the authority requests, including operations policy review to improve efficiency and consistency of process;

- Acted as a resource to all the financial coding for the activities under Operations Branch;

- Performed internal controls and developed the financial reports for senior management;

- Reconciled Pay and Non-Pay expenditure vs. budgets and analyze the reports to the management.

6. Department of National Defence – Assistant Deputy Minister’s Office, Public Affairs

Aug. 06 – March 07: Financial Analyst

- Performed financial duties: review and analysis of accounting, budgeting, or fiscal data in accordance with generally accepted accounting principles, governmental auditing standards, budgeting guidelines, statutes or regulations.

- Prepared the financial reports and analysis including reconciliations, simulations, cost/benefit or sensitivity analysis, project costing, cost allocations and cost recoveries, operational budgets and forecasts;

- Analyzed data produced by the financial system to advise management about current financial status and fiscal changes needed to the system for improved business practices.

7. Library and Archives Canada, Government Information Management Office

Oct. 04 – Aug 06: Project Coordinator – Financial Officer

- Coordinated project related activities to ensure smooth operation of the Project Office;

- Assisted in budget planning, monitoring and maintaining financial system;

- Control and oversee grants and contribution agreements;

- Participated in project team meetings; coordinated and organized conferences/teleconferences meetings, seminars involving interdepartmental groups;

Contract Management: Coordinated and issued the contracts for consultants (i.e. Proposal, Procurement Form, Statement of Work);

- Consolidated weekly status reports of Information Management groups;

- Maintained Minutes of Meeting, Decisions, Issues and Change Log; Update Risk Log.

8 Public Works and Governmental Services (PWGSC) GTIS/ Strategic IM/IT Infrastructure/ Project Management Office (Treasury Board Secretariat).

Aug 00 – Aug 04:

Content Management/Webmaster:

- Provided support in development and in writing background material, reports and summaries of the websites; analyzed the usability and/or accessibility issues, making recommendations and implementing solutions;

- Created the websites; provided the tools, technologies and support for departmental web publishing Built and maintained an MS Access database.

Financial Project Officer: Government Telecommunications and Informatics Services, E-Government Services, (PWGSC).

- Monitored project related costs; prepared financial statements and other financial reports; reconciled budgets and advised management accordingly;

- Monitored project budgets expenditures; developed forecasts of anticipated expenses and recommends the re-allocation of funds to cover budget allocation shortfalls;

9. Dept. of National Defence, Joint Doctrine and Training

Aug 99 - Aug 2000: Editor/Publisher: Analyzed and do comparative editing in translated documents; converted the documents to HTML to upload in internet.

10. Industry Canada, Strategic Policy

Aug 95 – July 99 :Statistical Research Officer:

Provided research on statistical information in Internet; developed and maintained statistical databases; designed graphic presentation slides and charts. Composed and traced ministerial correspondence and briefing notes (using CCM Plus system)

11. January 91 – August 95: Worked as Administrative Officer in the various governmental departments.

12. Bank of Montreal, Head Office, 129 St- Jacques St., Montreal, Quebec

Nov 80 – Dec 90:

Account Assistant: Estimated collaterals, checked customers’ credits, followed up the approved loans and produced the financial reports.

LANGUAGUES: - English, French (PPB/BCB) - Vietnamese

EDUCATION

2004: Certificate of Database Specialist – CDI (Career Development Institute)

1995-1996: Computer Programmer Analyst, LAN Administrator (Certified Network Administrator) – CDI (Career Development Institute)

1983-1987: Letter of Accomplishment, Institute of Canadian Bankers. (Accounting, Business Administration, Communication - Equivalent of 3 years of Business Administration at University)

1970-1973: University in Vietnam (Business Administration).

SECURITY CLEARANCE : Secret

Contact this candidate