Data Entry Administrative Assistant
Resume:
Maria Lynn Ashby
**** **** ********* ******, #**
Visalia, CA 93277
615-***-**** *******@*****.***
*******@*******.***
EXPERIENCE
August 2016 – Present Visalia Uniied School District
Classified Substitute
Special Education Aide/Instructional Aide
School Secretary
Piano Accompanist
Data Entry
February through April 2016 HEDIS Associate for Anthem Blue Cross – The Judge Group
Contract for HEDIS Season
Called Providers to request patient records
Scanned Records received
Inputted patient data into HEDIS electronics system
Received current HEDIS training and passed all required tests
August 2015 – Present Self-Employed
Web Mastery and Design, Data Entry, Virtual Assistant, Piano Instruction, Pianist/Organist for LDS Church
November 2008 – August 2015 Vanderbilt University Medical Center-Otolaryngology, Nashville, TN
Administrative Assistant II
Administrative Support to Robert F. Labadie, MD, PhD; Bernard Rousseau, PhD; David Zealear, PhD; and Reyna Gordon, PhD
Performed administrative and budget related duties of a complex and confidential nature in support of the departmental, division or other organization unit activities, which required a thorough knowledge of University policies and procedures.
Maintained Attendance Records for Departmental Staff
Provided input for Annual Evaluations
Made and reconciled P-Card (internet) transactions for Research Office
Made and reconciled eProcurement (internal system) transactions for Research Office
Initiated demand checks, purchase requisitions, and capital purchase requisitions
Monitored general research and grant budgets regularly
Designed and maintained seven databases and sub-databases connected to each, pertaining to patient and laboratory information
Transcribed dictation/Clinic Notes for physicians and placed into Patient Medical Records
Designed and maintained departmental websites
Performed duties as Travel Coordinator for the Research Department
Kept Research Calendar and Scheduled Meetings
Kept E-Mail Account organized and Monitored Tasks
Maintained Capital Inventory Records
Performed Notary Public Services for Vanderbilt University/Vanderbilt Medical Center
January 2008 – November 2008 Vanderbilt University Medical Center-Rehabilitation Services
Administrative Assistant II
Provided clerical support to Rehabilitation Services’ Director, Managers, Assistant Managers
Took minutes at departmental and CAP Meetings
Kept Master and Director’s Calendar
Monitored and reconciled Budget
Made Travel Arrangements for Department
Created PAF’s, PMF’s and APF’s and maintained Personnel/Payroll Files
Kronos Timekeeper
Prepared Productivity and Exempt Reports from PT & OT Out of Office Calendars
Set up and facilitated Continuing Education Courses
Ordered Supplies for Rehabilitation Offices
Monitored Licensure Verification
Reviewed, Refined and Updated Policies
July 2007 – January 2008 Alignment Nashville, Metro Nashville Schools
Senior Secretary/Webmaster (Temporary Grant-Funded Program)
Webmaster
Provided clerical support to Executive Director, two Associate Directors and two Grant Writers
Composed correspondence
Travel Coordinator
Filing and bookkeeping.
Calendared meetings.
Took shorthand at meetings.
Monitored budget, purchased supplies with Metro Purchasing Card and generated reports
July 2006 – July 2007 Robert Half International-Office Team, Pittsburgh, PA
Temporary Services - Executive Assistant
West Allegheny Health Systems – Assistant to Director of Compliance while secretary was on extended maternity leave: created and distributed monthly reports, Board Agendas and PowerPoint presentations; collected Annual Conflict of Interest Statements, created and maintained database for same.
Net Health Systems, Inc. (WoundExpert.com) – Assistant to the President: ordered clinical and office supplies, coordinated personnel activities and kept employee demographic and payroll records, created and maintained client database; and generated monthly reports and PowerPoint presentations.
March 2001-July 2006 Irvine Sensors Corporation, Costa Mesa, CA
Executive Assistant to the CEO, Webmaster, and Travel Administrator
Managed office and provided Executive Support to President & CEO, VP Operations, Chief Scientist, General Managers, and Board of Directors
Made travel arrangements, travel authorizations, expense reports
Coordinated direction of lower-level support staff
Prepared and maintained annual Strategic Plan working document
Served as liaison with Facilities and Purchasing
Designed and edited presentations for Board of Directors’, Stockholders’, Investors’, Company Meetings, and other Business Meetings
Assisted CEO and Director of Human Resources in Annual Employee Review Process
Served as Website Administrator for ISC
Designed and administrated HR and Legal Databases and generated reports
Served as ISC Travel Administrator and WebEx Meetings Administrator
Maintained Master Calendar and Vacation/Out of Office Calendar and coordinated events
Served as company Notary Public
Monitored Budget
Purchased Office and Coffee Supplies for all ISC and Maintained Vendor Lists
Designed/Processed Marketing Brochures and Product Data Sheets
Assisted HR Director in preparation of Annual Affirmative Action/other mandatory reports
August 1998 – March 2001 Goodwill Industries of Orange County, Santa Ana, CA
Executive Assistant to VP, Human Resources & Administration and CIO/Help Desk Administrator
Assisted the Vice President, Human Resources and Administration
Made travel arrangements and kept Outlook Master Calendar
Ran IT Help Desk
Updated Safety, Administrative, and Human Resources Policies and Procedures, organizational charts, and databases
Prepared and maintained annual Strategic Plan working document, company reports, Weekly Progress and Summary reports, insurance reports, control charts, memos, correspondence, and other administrative documents.
Developed and maintained job descriptions and employee handbook
Notarized documents as required
Assisted CFO in generating monthly finance reports
Arranged General Assembly, Focus Groups, and Safety Committee meetings
1987-1998 Moreno Valley Unified School District, Moreno Valley, CA
Executive Assistant to VP of Human Resources
Public Information Officer for Superintendent’s Office
Assisted Assistant Superintendent of Human Resources preparing Job Recruitment Flyers, Interview Schedules/Questions; Contract Administration, and Payroll Maintenance; updated HRIS data base; developed/monitored budget; set up appointments; made travel/conference arrangements
Assisted Superintendent in Public Information Officer and Risk Management; met with community and school district representatives to author five-year strategy plan and assisted in preparation of all documentation; prepared press releases, speeches, district calendars, Board Acknowledgements at Board Meetings.
1983-1987 Riverside Unified School District, Riverside, CA
Secretary II to Director of Curriculum 7-12
Provided clerical support
Composed correspondence and Board Agenda items, calendaring, filing, travel arrangements, monitored budgets
Kept Master Calendar
Catered events
Organized the Lester Oaks Band Review (coordinated performance of 40 Southern California bands)
EDUCATION
2017 Fresno Pacific College – Visalia, CA - Early Childhood Studies
1988-1989 University of Redlands - Redlands, CA – (92 units), Business Management
January 1988 Riverside Community College - Riverside, CA - A.A. – Major: Music, Minor: Business
SPECIAL CERTIFICATES AND SKILLS
2007Received Notary Public Commission for the State of Tennessee
2006 Received Notary Public Commission for the State of Pennsylvania
2000 Received New Horizons Certification-Microsoft Office Outlook/Word/Excel/Power Point
2000 Received Certificate for HEAT Administrator from HAE (Help Desk Database Program)
1989 Received Notary Public Commission from the State of California
SKILLS
Typing: 75 w.p.m. Shorthand: 100 w.p.m. Computers: PC’s and Macintosh Arenas
Software: Proficient in Microsoft Office-Word, Excel, PowerPoint, Outlook, Publisher, Access, Visio
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