Accounts Payable Specialist
Resume:
SANDRA CHAPARRO
***********@*****.*** · linkedin.com/in/Sandra-I-Chaparro
To provide my best expertise of interpersonal, analytical, and problem-solving skills with a progressive organization where garnered knowledge and skills can be applied. EXPERIENCE
FEBRUARY 2023 – PRESENT
ACCOUNTS PAYABLE SPECIALIST, USM AN EMCOR COMPANY - A FORTUNE 500 COMPANY
• Validate and process vendor invoices in the Oracle JD Edwards System.
• Identify potential kick backs and ensure the account requirements are being met for complete AP processing.
• Daily interaction with vendors and internal partners to identify and resolve payment issues.
• Handling calls through the Accounts Payable Phone queue – Researching and responding to vendors inquiries.
• Manage and fully understand customer requirements for assigned accounts and monitor unbilled reports daily.
• Assist others in the department doing invoice validation, contacting vendors for required paperwork.
• Assist in the document control process as needed which may include receiving, organizing, distributing, and scanning vendor paperwork and any other duties assigned. JULY 2019 – FEBRUARY 2023
ACCOUNTS PAYABLE SPECIALIST, PINNACLE TREATMENT CENTERS
• Trained department staff on Great Plains (GP) software and with auto pay processes. Trained Executive Directors upon hire in reference to employee reimbursement request, petty cash request, mileage expense request and facility deposit processes.
• PaperSave - verify approval on all invoices and check requests, code invoices, employee expense reports, and petty cash conformed to the standard procedures.
• GP software - Process invoices, manually apply credits, enter manual payment entries, attach documents, perform voids, run reports for analysis and maintain vendor files.
• Capital Expenditure Approvals - Monitor capital expenditure approvals and communicate with corporate directors of any overages and new office projects.
• Deposits - record all cash deposits, credit card transactions and stripe payments for 20+ treatment centers.
• Emails – Monitor the department main email and distribute emails or invoices to the designated specialist or folder for processing of invoices or research. Read personal emails and do follow-up calls with vendors.
• Reconciliation of large vendor accounts and special projects assigned – 1099’s; Utilities project – researched accounts with large credits due to duplicate payments; Auto pay project – Enrolled utility accounts on auto pay.
• Audit – Investigate invoice inaccuracies or payment research for executive directors, duplicate payments and large credits.
MARCH 2015 – JULY 2019
ACCOUNTING CLERK, AXIA WOMEN’S HEALTH
2
• GP - Processed and coded invoices for all PA and NJ facilities to the proper expense and location GL code. Processed check request, petty cash and employee mileage reimbursements. Performed manual payment entries and check printing in the GP software.
• Deposits - Recorded cash deposits and credit card transactions.
• Reconciliation – Worked on bank reconciliations for all NJ care centers.
• Capital Expenditure Approvals - Monitored capital expenditure approvals for budgeted and non- budgeted expenses.
• Audit - Verified employee and doctors’ reimbursement requests. Special projects – 1099, negotiated vendor terms, investigated invoice inaccuracies. JANUARY 2014 – JUNE 2014
RECEPTIONIST, LEAP ACADEMY UNIVERSITY CHARTER SCHOOL
• Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, etc.
• Communicate in a positive and effective manner with staff, students, co-workers, parents and/or visitors.
• Answer telephone communications and record messages.
• Run monthly reports as requested by District Manager or Principal.
• Keep track of students’ and staffs’ attendance and enter all lateness’s and early dismissals in the school’s system for reporting purposes.
• Schedule meetings between Principal, staff, teachers and parents.
• File all forms collected from staff due to any absences of sick leave, personal leave, professional training or failure to clock-in/clock-out, timesheets and any/all logs monitored in the main office.
• Responsible for students sent to the main office. MAY 2011 – DECEMBER 2013
ACCOUNTS RECEIVABLE/COMPLIANCE/MEDICAL RECORDS SPECIALIST, FOX REHABILITATION SERVICES
• Ensure all claims are paid accurately and efficiently.
• Appeal verbally or by written all denials received by Medicare.
• Run denial reports daily and A/R reports weekly from Pivot tables.
• Tracking of payments of specifics measures and exporting important information to excel spreadsheets.
• Deadlines met on high levels of responsibilities.
• Assist with creation of guidelines to maintain organization’s workflow by building a smoother process in having efficiency and valid documentation to support the needs of the Organization as a whole.
• Maintained patient health records according to HIPAA regulations.
• Reviewed health records for completeness and notified personnel when any data needed updates or corrections.
• Proficiently reviewed health records to determine if they are legible, properly charged and signed.
• Proficiently responded to release of records or information in accordance with policy and procedures.
EDUCATION
SEPTEMBER 2019
ACCOUNTING & FINANCE-BACHELORS, RUTGERS UNIVERISTY 3.5 GPA – Pending (expected June 2027)
JUNE 2010
ACCOUNTING-ASSOCIATES, INTERAMERICAN UNIVERISTY
3
SKILLS
• Innovative & Critical Thinking, Multi-task worker
• Customer Service Skills; Sales
• Auditing
• Eager fast learner
• PaperSave and Great Plains Experience
• Oracle JD Edwards System
• Vendor Reconciliations
• Analytical and Problem Solving
• Bilingual (English & Spanish) Read, Write and
Translate
• Leadership & Management Skills
• Strong Interpersonal Skills
• Microsoft Excel, Microsoft Outlook
ACTIVITIES
In my free time I like to read, take walks, ride bike and do sightseeing. I enjoy spending time with my family and friends, especially spending quality time with my 11-year-old daughter. My passion is anything relating to arts and music, dancing and traveling; Learning about different cultures and languages (currently learning how to speak Italian) and I am looking forward to taking pottery classes and dance lessons again.
Contact this candidate