Human Resources Administrative Assistant
Resume:
Amanda Flathers
Construction Administrator
Houma, LA
************@*****.***
Willing to relocate to: Covington, LA - -
Authorized to work in the US for any employer
Work Experience
Assistant Production Manager
TBT Contracting - Thibodaux, LA
June 2021 to Present
Estimating, read plans, specifications & addendums, proposals, value engineering, cost analysis reports, purchasing, set up temporary utilities, Human Resources recruiting, payroll, personal assistant, maintain inventory of supplies, working directly with Architects and Subcontractors, payables, receivables, job costing, bank deposits, financial reports, create and maintain electronic file system, pay applications, certificate of insurance, tax exempt certificates, provide assistance to superintendents in the field and anything else asked of me. Programs: Sage/Peachtree, Paychex, Microsoft Office, Central Bidding, Centerline, AE Plans and Ring Central.
Administrative Assistant
DA Exterminating - Covington, LA
November 2016 to May 2021
Answer the phone, develop relationships with contractors & customers, type contracts, AIA documents, pay apps, schedule work, schedule all pretreats, prep documents for court proceedings for law suits, prep paperwork then check it once returned, take payments, send out mailings to customers, prep schedule for the following day, request certificate of insurance, educate customers on termites & etc. Programs used: PestPac & Microsoft Office.
Lead Sales Support & Accounting Clerk
American Factory Direct Furniture - Covington, LA
May 2013 to August 2016
Full Time
Billing: When doing the billing I check for the following: correct billing date, taxes, margins, locations, paid in full or see if it's financed, make sure the salesperson is still active & at the right percentage. If the customer bought the protection plan, I make sure it's registered & the customer has the plan. If the customer received a delivery, I make sure there's a delivery fee or a free delivery promo. If the customer picked up, I make sure there's an entry of their driver's license. Delivery: Before delivery I make sure the following: customer is paid in full or financed, delivery fees & correct taxes are charged.
Finance: Submit for all financing with the finance companies, make sure all paperwork is in order & check receivables to make sure customer owes for the correct amount, answer any questions customers call about concerning their financing & run reports to make sure all customers that finance is submitted for in a timely manner.
Payables: Assist with the person that does payables. Generally, I call venders for invoices; batch the checks together & run reports.
Human Resources: Assist Human Resources Manager, file employee documents, recruiting based on managers needs, set up interviews, new hire paperwork and make sure confidential documents are sealed.
Lead Sales Support: Assistant to the Regional Manager, trainer for all sales support, communicate policies to all sales support, write the schedule for all sales support at all locations, take payments, submit finance applications, set customers up for delivery, have customers sign their invoice, when customers pick up I check their driver's license & have them sign the pick-up sheet for inventory, set up trucks for transfer, answer the phone, sales that can be billed out I put in correct billing locations & select for billing, call customers the day before delivery & give them their delivery window time, do sales edit to make sure done correctly, assist the store manager with anything he needs, handle customer complaints, find solutions to problems and deliver excellent customer service. Other accounting duties write letters when customers won't pay off their balance, send out invoices for payment when not enough money is collected & they still owe, call customers that are receiving refund checks & verify address to mail it to or see if they want to pick it up. Still employed. Programs used: Word, Excel, Outlook, Profit, Internet Explorer, Printer, Scanner & Fax. Education
Public Administration emphasis in Law & Legal Studies Walden University Online
2015 to 2017
Public Relations, Some coursework
William Carey University
2006 to 2007
Journalism
Copiah-Lincoln Community College
2004 to 2005
High school diploma or GED
Brookhaven High School - Brookhaven, MS
August 1999 to May 2004
Diploma
Brookhaven High School
2000 to 2004
Skills
• Administrative Assistant
• Outlook
• Multi-line Phone Systems
• Legal Research
• Public Relations
• Sales Support
• Personal Assistant Experience
• Typing
• Microsoft Excel
• Customer service
• Administrative experience
• Word processing
• Data entry
• Microsoft Publisher
• Microsoft Word
• Adobe Acrobat
• Adobe Photoshop
• Adobe Creative Suite
• Adobe InDesign
• Merchandising
• Adobe Illustrator
• Photography
• Customer support
• Microsoft Access
• Construction
• Analysis skills
• Accounts payable
• Windows
• Google Docs
• Sage
• Clerical experience
• Account reconciliation
• Accounts Receivable
• Microsoft Powerpoint
• Accounting
• Computer skills
• Microsoft Office
• Communication skills
• Office experience
• Human resources
• Bookkeeping
• Commercial construction
• Document management
• QuickBooks
• Project management software
• Records management
• Documentation review
• Time management
• Conflict management
• Guest relations
• Guest relations
• Supervising experience
• Negotiation
• Office Management
• Production Management
• Customer service
• Procurement
• Research
• Purchasing
• Cost accounting
• Regulatory reporting
• Microsoft Project
• Computer literacy
• Organizational skills
• DocuSign
• Contracts
Languages
• English - Expert
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