Accounts Payable Specialist

Sepa Leeper

*** ******** ***

San Marcos, CA ****8

760-***-**** ********@*****.***

EXPERIENCE

Hollandia Dairy Inc. 2021-Present San Marcos CA

Accounts Payable Specialist

Process high volume of Vendor invoices through email n US mail delivery.

3-way PO match, code invoices to correct General Ledger then process for payment.

Handle leasing and rental equipment monthly payment.

Resolved any discrepancies between Vendor PO and our Buyer.

Processed reimbursement for Management travel expenses, Reconciled Corp credit card at the end of the month, keep track of our employee’s shoe reimbursement.

Prepared invoices for managers final review/approval before payment issued.

Weekly check run, prepared positive excels spreadsheet report for Bank upload, voided/reissue checks on the same day.

Processed 1099 at the beginning of the year.

Run Sales Analysis Reports at the beginning of the month for our Account Receivable department.

Order office and other department supplies as needed.

West Steak and Seafood. 2019- 2020 Carlsbad CA

Bookkeeper

Ordered large amounts of cash from the bank daily to make sure the restaurant had enough funds for that night. Recount the cash received from the Bank then refill the 2 cashiers for the night. Balance the remainder cash then lock them up in a secured vault.

Picked up mails from lockbox daily, processed Vendor Invoices daily for weekly check run.

Handled petty cash, processed employee tips for the previous night, management reimbursements, issued gift card to customers as requested.

SuperWinch, LLC 2017-2018 Tualatin, OR

Accounts Payable Specialist

Oversaw accounts payable processing and purchase order three way matching.

Ensured proper Vendors set up within accounting system, set up 1099 for annual IRS tax report.

Processed high volumes of A/P invoices for both US and UK, general ledger coding, input into visual Accounting System.

Weekly check run, domestic and international ACH, and wire transfers

Researched discrepancies and implemented solutions related to vendor accounts.

Compared vendor terms with activity periodically to ensure the most cost and time effective methods and timing of payments are being used.

Responsible for prepaid expenses, including account reconciliations, new hire training.

Run weekly invoice receipts for all vendors to ensure payment meet deadlines.

Alpha Media Radio Broadcasting LLC 2014 2017 Portland, OR

Assistant Business Manager

Prepared weekly & monthly billing and assists sales with the client questions.

Processed vendor AP invoices and maintains electronic scanned checks and backup.

Reviewed and processed expense report for reimbursements

Managed and prepared 1099's for vendors and winners

Interacts with other departments to obtain necessary information for AP approvals and Billing.

Performed routine administrative tasks as needed for the efficiency of the business office.

Other duties as assigned consistent with the position.

Erickson Aviation 2013 2014 Portland, OR

Expense Report/Accounts Payable Specialist

Input high volume of employee expense reports into Microsoft Dynamics AX accounting software.

Prepared invoices for entry to the appropriate GL accounts and cost centers

Reviewed/posted credit card journal entries on a biweekly basis.

Audited expense reports for proper authorization and supporting documents.

Processed check requests for expense and per diem reimbursements

Test a new expense reporting module for Microsoft Dynamics AX

Promote corporate policies and procedures and ensure employees follow proper internal controls regarding accounts payable.

Assist with other accounting tasks as requested/interviewing new candidate and training new hires.

GWCC International/McCall Oil and Chemical Corp 1998 2011 Portland, OR

Accounts Payable/Pension Administrator

Oversaw all accounts payable processing and purchase order three way matching.

Processed and audited employee travel expense reports daily

Uploaded and audited corporate credit card using journal entries on a weekly basis.

Audited/processed monthly rental payments for remote sites.

Disbursed over 500 checks on a weekly basis for five separate companies.

Initiated online wire transfers, both international and domestic with management approval

Set up 1099 vendors and processed yearly reporting for tax purposes.

Assisted auditors during bank and annual audits.

Processed month end closing reports, journal entries and reconciling accounts.

Emphasized building strong relationships with vendors.

Researched and resolved billing and invoice discrepancies.

Maintained participant's pension retirement records and prepared retirement packages for eligible participants.

•Communicated closely with the actuary company, attorney and bank on issues related to QDRO cases, and beneficiary benefits

Verified/submitted participants approval forms electronically to the bank to start monthly benefits for eligible retirees.

Pacific Seafood Company 1993 1996 Clackamas, OR

Order Entry/Accounts Payable:

Entered customer orders directly into the system for the next day delivery.

Prepared invoices for driver's daily routes.

Collected large amount of cash and checks from drivers at the end of the day then deposited money into the company’s safe.

Printed and distributed daily management reports for all departments.

Reconciled bank deposits daily.

Conducted purchase order three way matching then resolved any discrepancies with Vendors.

Oversaw distribution of petty cash fund, with a typical balance of $5,000

Audited and processed travel expense reports for sales and marketing teams

Printed checks on a weekly basis

Vision Service Plan 1987-1993 Sacramento CA

Customer Representatives

Enrolled cobra participants into cobra plan

Entered new participants information into the system with its effective date.

Provided answers to all participants regarding their vision benefits.

Update group list of employees monthly

Printed group billings at the end of the month and mailed them out.

First Data Resources 1978-1986 San Mateo CA

Call Center/Data Entry

Provided answers to customers questions regarding their credit card.

Put a stop, hold, and release on customer credit cards as requested.

Entered credit card information into the system.

Generated reports at the end of the day

EDUCATION

Accounting/Business Skills, San Mateo College 1978 1980 San Mateo, CA

Aerobic Instructor, Weight Trainer.

SKILLS: Microsoft Dynamics AX, Trend, SX Enterprises, Blue Grass, Comp scan, AS400, Vax System, Unibase Data, Unix System, Quick Books, Microsoft Office, Sage and Wide Orbit, Visual Software, open table system, Great Plain, Business Central.

INTERESTS

Running, Weightlifting, Music, Outdoor Activities, Volunteered service in varieties of organizations

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