Human Resources Payroll Manager
Resume:
Naiome Reff
Accounting/Payroll Manager
Orange, CA
**********@*****.***
Seeking an Accounting position that offers an immediate challenge, career opportunity and advancement. Also, I need to work from home/remote. I have 20 years of accounting experience. I have a go-getter attitude and a wonderful, pleasant personality. *Strengths- A competent and independent worker, building solid relationships with customers and being a team player, picking up new software and job skills quickly and efficiently. Excellent communication skills utilized in resolving customers queries. Attention to detail and organized skills evident in the preparation of accurate weekly and monthly reports within tight deadlines. Authorized to work in the US for any employer.
Work Experience
Accounting & Human Resources Manager
BRABUS USA / BRABUS INTL / German Tuning Corporation/ Remote, March 2022-Present Currently I am the Accounting Manager and Human Resource Manager for the following three companies: BRABUS USA, BRAUS INLT and German Tuning Corporation.
● Analyzed, created, and organized detailed financial documents and reports.
● Managed all accounting duties including AR, AP, credit card processing, bank reconciliations, credit card reconciliations and sales tax filings. Prepared month and year-end reports. Maintained budget spreadsheets. Calculated depreciation for fixed assets. Diligent follow-up with past due accounts resulted.
● Lead and gathered and organized financial records for year-end financial audits.
● Supported sales team by inputting inventory and generating sales and inventory reports.
● Maintained employee confidentiality while processing payroll, assisted on administering health insurance,CalSavers
(Roth IRA)and onboarding new employees.
● Advanced proficiency in QuickBooks, ADP.
Accounting Consultant
New Age Financial Consulting / Remote (Contract),November 2023-April 2024
● Process Accounts Receivable, post cash receipts, enter vendor bills, process and post payroll,T-sheets for tracking hours, maintain general ledger, post journal entries, reconciled bank statements for multiple different banks and credit unions. Software: Slack, DropBox, Financial Cents and Studio Designer. Payroll Services; ADP, Gusto and Justworks. Construction Payroll Manager/ Senior Accountant
Saddleback Roofing Inc/ Orange, CA September 2019to February 2022
● Payroll- Enter/Upload (sent to 3rd party processor)weekly time sheets, enter weekly per-diem expenses, collate and distribute physical checks, provide amazing customer service, verify manual checks with Project Managers, prepare and upload certified payroll reports to LCP Tracker & DIR, fill out and send DAS140s/142s, setup jobs and earnings codes to match prevailing wage statutes as requires, reconcile manual checks that cross months, assist with creation of monthly payroll accrual, reconcile payroll deductions against Health Insurance billings, issue stop payments, reconcile payroll bank account, reconcile PTO accruals and balances, review quarterly tax returns from payroll processor for accuracy and completeness, ensure liabilities are resolved prior to end of following month, work with external processors to ensure W-2s and 1095s are completed and distributed.
● Human Resources- Create Employee folders, ensurecompliance with I-9 and HIPAA requirements, enter New Hires into payroll system, enter term dates, add direct deposit information, update any new changes, review, and implement garnishments and withholdings as received, assist with open enrollment when occurring, work with managers on pay rate and tenure questions.
● Accounts Receivable -Collections,A/R aging and statement reports,research customers dispute and resolve their complaints,make payment arrangements,run budgetandactualreports,issueprogressand final billings,AIA billings,issue a schedule of values,conditional lien releases,deposit checksandapply payment to correct invoice.
● AccountsPayable-Workwithprojectmanagersandprojectengineerstoverifyinvoicesagainstpurchase orders,inputinvoicebillswithcorrectGLAccount,processweeklyexpensechecks,inputnewvendors,cut vendors checks,unconditional lien release,reconcile company credit card and work with controller to process year end 1099s.
● Software- Foundation
Senior Accountant
Mallard Construction/ Orange, CA October 2017 toSeptember 2019
• Payroll- Collect, review, and approve all timecardsbefore submitting to payroll services. Log employee’s vacation and sick time. Enter new employee’s information into system.
• Accounts Receivable -Deposit checks daily, post checksto the correct invoices, create and send out invoices, review customer's balances to identify past due accounts, contact customer to collect past due amounts, send out past due notices, document results of contacts, track and follow-up on customer's commitments and send out Statements. Approve and order all supplies and reconcile bank statements.
• Accounts Payable -enter bills, 3-way matching, W-9's,1099's, expense reports, cut checks for vendors and reimbursements, reconcile AP aging and vendors statements.
• Contracts-Createcontractfolders,requestCOIforeachjob,PrepareDAS140andDAS142formsforpayrollto CaltransPrelims,FaxDAS140andDAS142toCaltrans,makesurethecontractisfullyexecuted,addplansand specs to contract, enter the estimate into QuickBooks for accuracy on billing.
• Software -QuickBooks Desktop and QuickBooks Online Accounting Specialist
Belshire Environmental/ Foothill Ranch, CA/February2017 to October 2017
• Receive vendor invoices and match with supporting documentation. Determine expenses are valid company expenses. Input invoices for payment ensuring proper costing and coding. File all paid invoices and check copies. Perform vendor statement reconciliations and follow up on missing invoices. Contact vendor to resolve discrepancies. Process credit applications. Post cash receipts. Assist A/R collections staff. Run credit cards.
• Great Plains software and Odyssey software.
Accounts Receivable Lead
Coldwell Banker Residential Brokerage Headquarters for SoCal and Arizona/ Irvine, CA September 2014to February 2017
• Monthly invoicing and billing of 1,000+ transactions a month, analysis and preparation of credit memos, credit memos on account and billings - approximately 350+ transactions a month, management of recurring credit cards on file for 700+ agents, maintain agent billing database, run reports daily/monthly (Monthly Aging, Quarterly Write Offs),Communicate with Office Administrators, Agents and Branch Managers when Agent's credit cards are declined or have not received a form a payment.
• Process daily AR (credit card and check processing) - approximately 500+ transactions a month.
• Depositing and posting of checks and credit cards through remote depositing system -deposits exceeding 400K and 600+ transactions per month.
• Issue a credit card credit refund for credit cards to be processed and issue a check request to be processed.
• Process approved and denied waivers. Collections by phone and mail.
• Sort and distribute mail and interoffice envelopes and shipping and receiving using USPS.
• Trident Software and LAP Software (Billing Software). Accounts Receivable Lead
Project Pro Search-temp StratoFlight/ Santa Ana,CA May 2013 to October 2014
• Postdailylockboxandwireremittancedepositstoappropriatecustomeraccountandinvoice,ensuringreconciliationof thebatch,reconcilegeneralledgeraccountwithcashlog,generateARagingreportsfromsystem,flagandcommunicate any invoicing or credit memo errors identified when applying remittances, daily deposits.
• Reviewcustomer'sbalancestoidentifypastdueaccounts,contactcustomertocollectpastdueamounts,document results of contacts, track, and follow-up on customer's commitments.
• Create invoices,create/apply credit memos,applyadjustments,email/mailinvoices,uploadinvoiceswithpackingslips into FileZilla,export reports,track/update cash log report,track unapplied cash report,track/update credit memos, track/update deleted invoices.
• Consolidate intercompany and Streetlight Accounts Receivable aging and send to client that makes up 60% Streetlight's revenue.
• Assist in Accounts Payable such as three-way matching, file purchase orders and invoices, received not invoice report, input information for check run, sort/open/stamp date mail.
• Assist with Payroll such as time daily report and vacation tracking report and pass out employee checks.
• Vantage, Excel, Microsoft Word, Microsoft Outlook, and FileZilla. Accounting Specialist/VP and CFO Assistant
Uniglobe Travel Center/ Irvine, CA July 2006 to July2010
• Dailydeposits,postmultiplecommissionscheckstocorrectinvoice,monitoraccountstoensurepaymentsareupto date,resolveinvoicediscrepancies,runcreditcardmerchantusingTicketmaster,runcreditcardsthroughmachine, refunds, email/mail invoices.
• Review customer's balances to identify past due accounts, contact customer to collect past due amounts, document results of contacts, track, and follow-up on customer's commitments.
• Review invoices and check requests, sort and match invoices and check invoices, set invoices up for payments and processes check requests, analyze accounts, prepare reports track of the transactions, petty cash, prepare 1099, W-9.
• Maintain records and vendor file data entry, run financial reports, assist with month and year end closing.
• Run background checks, run credit checks, process contracts from start to finish, assist on supplier webinars, assist with monthly Newsletter, Trade Show preparation, Fed-Ex, mailing, order supplies, and deal with high volume of clients.
• Excel, Microsoft Word, Microsoft Outlook, Microsoft Access, and Trams. Front Office Coordinator Posting/Balancing Clerk (Accounts Receivable) Tustin Dental Office/Pacific Dental Services/ Irvine,CA February 2004 to June 2006 & July 2010 to November 2011
• Match insurance payments to offices and accounts and write office number and patient account number on Explanation of Benefits.
• Posted payments daily into QSI system, read and analyze EOB's and make proper adjustments according to PDS claims processing criteria.
• Provided auditors, billers, and other claims tracers with assistance in the follow-up of outstanding claims payments.
• Secure Net payments are entered to each individual patient balance, rosters and authorizations are sorted.
• Scanned, and emailed to the proper office, Balance and transmit payments to the bank, Scans deposit slips and EOB to the individual offices.
• Interoffice trans electronic form, insurance refund electronic form.
• Call and send letters for collections.
• Breakdown/plan of benefits for PPO/HMO/DMO, emergency referral, greet patients, check. in/outpatients; schedule appointments, preparing charts, write up charts, financial arrangements, some consultations, pocket charting (probing).
• Trained multiple Office Managers for front office duties.
• Care Credit/Dental Care Yes, Q.S.I. Software, C.P.S. Software, CPR certified (expired), usage of dental terms. Education
Business Management/Administration
Santa Ana College Santa Ana2006 to 2008
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