Document Controller Abu Dhabi

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Josephine L. Albor

Position: Document Controller

DATE OF BIRTH

**-***.-****

NATIONALITY

Philippines

CIVIL STATUS

Single

EDUCATION

Education Level : Bachelor in Commerce

Education Field : Management Accounting

School/University : University of Mindanao, Philippines LANGUAGES

Tagalog, English

GEOGRAPHIC EXPERIENCE

United Arab Emirates (Abu Dhabi)

KEY QUALIFICATIONS (LICENSES, REGISTRATIONS/MEMBERSHIPS, CERTIFICATIONS) N/A

CAREER HIGHLIGHTS & EXPERIENCE

I am having about 13 years of experience in administering office operations such as registering and monitoring the drawings, forms, records, invoices, incoming and outgoing correspondences and transmitting all controlled documents in the distribution list in accordance to document indexing and filing system. Within the years of experience of complex task and effective relationship with colleagues, I had completely accomplished the responsibilities and deliver projects in time.

PROJECT EXPERIENCE

November 2022 - Present Architectural Planning Group (APG) Abu Dhabi, UAE Document Controller (Site base)

Project description/summary (in one line): Commercial Bldg. for Mrs. Muneera Sultan Qaran Al Mansoori Al Raha, Abu Dhabi

Company’s role in the Project: Design Consultant

Value: 87,000,000.00 AED

Project description/summary (in one line): Commercial Building for Mr. Saif Khamis Saif Dhahi Al Romaithi at Khalifa City A, Abu Dhabi, UAE

Company’s role in the Project: Design Consultant

Value: 36,000,000.00 AED

Project description/summary (in one line): Commercial development for Dr. Mugheer Khamis Mugheer Jaber Alkhaili,Sector RBW9, Plot C3, Abu Dhabi, UAE

Company’s role in the Project: Design Consultant

Value: 60,000,000.00 AED

Responsibilities/Tasks:

• Daily updates of Master Submittal Log through eDMS (Electronic Document Management System), Both Incoming and Outgoing Submissions to Contractor and Client

• Monitor all documents related to the project

• Create and maintain tracker for drawing approval process and technical submittals.

• Follow up with Contractor / Clients about whether the emailed file has been received and notify them of any delay in response time.

• Record keeping of received and sent letters to the Clients and Contractor.

• To maintain proper records for all documents whether inside or outside the company Page 2

• The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored separately for future reference when issuing the latest data to the site team

• The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored separately for future reference when issuing the latest data to the site team.

• Assist PM in preparation of Fortnightly and monthly reports.

• Backup maybe done either electronically or through extra hard copies of a document.

• Prepare, log and distribute all outgoing transmittals.

• Receive, log and distribute all incoming transmittals.

• Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Reports, Transmittals, Material submittals, Shop Drawings, FIR, MIR, DPR, Safety & Quality related documents.

• Maintain central filing of all project documentation.

• Uploading all project related drawings record from Contractor and distributed to all concern people for review, inputs & approval.

• Preparation of task list and reviewing it in line with the time line specified in advance.

• Using document numbering system for maintaining the documents.

• Prepare payment certificate for Contractor

November 2017 – December 2021 Architectural Planning Group (APG) Abu Dhabi UAE Document Controller

Project description/summary (in one line): Al Tayer Mixed Use Development Al Rawdhat at Plot E48-C39 Construction for Residential and Car Showroom (FORD, JLR and Maserati) 2 Basement + Ground + Mezzanine + 11 story. Company’s role in the Project: Design Consultant

Value: AED 277,000,000.00 AED

Responsibilities/Tasks:

• Daily updates of Master Submittal Log through eDMS (Electronic Document Management System), Both Incoming and Outgoing Submissions to Contractor and Client

• Assist PM in preparation of Fortnightly and monthly reports.

• Backup maybe done either electronically or through extra hard copies of a document.

• Prepare, log and distribute all outgoing transmittals.

• Receive, log and distribute all incoming transmittals.

• Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Reports, Transmittals, Material submittals, Shop Drawings, FIR, MIR, DPR, Safety & Quality related documents.

• Maintain central filing of all project documentation.

• Uploading all project related drawings record from Contractor and distributed to all concern people for review, inputs & approval.

• Preparation of task list and reviewing it in line with the time line specified in advance.

• Using document numbering system for maintaining the documents.

• Prepare payment certificate for Contractor

• Daily updates of Master Submittal Log through eDMS (Electronic Document Management System), Both Incoming and Outgoing Submissions to Contractor and Client

• Monitor all documents related to the project

• Create and maintain tracker for drawing approval process and technical submittals.

• Follow up with Contractor / Clients about whether the emailed file has been received and notify them of any delay in response time.

• Record keeping of received and sent letters to the Clients and Contractor.

• To maintain proper records for all documents whether inside or outside the company April 2011 - April 2015 Arabtec

Abu Dhabi, AUE Secretary/Assist Document Controller Project description in one line: 6 Mosques Project, Khalifa City A & B, Abu Dhabi, UAE Company’s role in the Project: Main Contractor

Value: 180,000,000.00 AED

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Responsibilities/Tasks:

• Maintaining filing system for the project, correspondence with suppliers, subcontractors, registering documents.

• Preparing of all submittals to the Consultant – Manual and through Aconex.

• Updating of various records like Incoming & Outgoing correspondences, work Inspection, Method of statements, Check list, MAR’s, Project documents.

• Issuance of Controlled copies of Drawings & other Documents.

• Controlling of Incoming & Outgoing correspondence.

• Distribution of Internal and outgoing Correspondence.

• Submission of Outgoing Correspondences to Consultants & Departments.

• Maintaining the submitted, approved and commented shop drawing records of the project.

• Preparing and Maintaining the Material Submittals under the Guidance of Concerned Engineers.

• Preparing daily report, weekly report and monthly report for the Man power, Daily activities and Equipments of the project

• Handling telephone calls, sorting incoming faxes/outgoing faxes & access emails February 2009 – April 2011 Al Danube Decoration & Maintenance Abu Dhabi, UAE Secretary

Responsibilities/Tasks:

• Monitoring all daily transactions

• Monitor accounts receivables and accounts payables

• Bank reconciliation

• Make monthly payroll through WPS.

• Liquidate the petty cash.

• Monitors the general expenses

• Encodes all incoming and outgoing faxes.

• Make Sales Invoices to the various clients.

• Make L.P.O., Quotation, Inquiries,etc.

• Responsible for providing complete secretarial duties to the Managing Director and to the Management.

• Reporting directly to the Managing Director and handles any related task that are assigned from time to time.

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