Administrative Assistant Data Entry

**/**/**** **:** PM

Erica Oliver

**************@*****.***

Associate of Applied Science Degree, Paralegal Studies Heald College 2013 Summary

Administrative Assistant with comprehensive understanding of the industry-standard computer software platforms and practices. Adept in legal billing, assisting in legal research and standard office duties. Paralegal Certification, Outlook, 3E, Chrome River, Citrix, EMS, Digital File, PowerPoint, Excel, Teams, Attendance On Demand Work Experience

Worldwide Flight Services.

Payroll Administrative Support 03/2024 to Present

Maintain the daily punch system

Assist with final pay for recently terminated or resigned employees

Upkeep the time off calendar

Respond to any employee inquiries related to their pay, health care coverage or any other benefit inquires Reed Smith LLP.

DEI Global Administrative Assistant- 11/2020 to 02/2024

Manage all DEI documents on the intranet and digital file workspace

Audit and update all DEI distribution lists

Assist with coordination of internal and external DEI educational programming, strategic planning, recruitment and talent development initiatives

Serve as point of contact for DEI related inquires

Maintain and update the Diverse Lawyer Directory on the external website

Coordinates the submission of client and other organization diversity surveys; includes scheduling intake calls, distributing materials for content collection, following up with responsible parties, and data entry for final submissions.

Reed Smith LLP.

Client Service Specialist- 1/2020 to 11/2020

New Business Intakes

3E Check Requests

Chrome River Check Requests/Expense Reports

Proformas

Time Entry

Court Filings

Setup/Cancel Courtcall

Notify marketing of updates to the DE&I pages on the external website

Schedule, update and maintain all meeting invites for team and large group meetings; includes taking meeting minutes and circulating minutes to attendees

Assist with design requests for marketing materials and social media posts for DE&I events

Organize the yearly DE&I Hackathon event and Diversity Summit

Organize the Summer Associate and New Associate outreach campaign for Business Inclusion Group membership

Provide ad hoc assistance to all Business Inclusion group leaders

Maintain the DE&I calendar

Update all leadership changes for inclusion group chairs, liaisons, local office chairs and professional staff liaisons; includes sourcing new Business Inclusion Group leadership

Coordinate the creation of the monthly DE&I Newsletter

Assist in tracking communications for the iCount campaign

Collect and distribute content for DE&I Annual Report

Providing general assistance to DE&I program as needed/able

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Prepare and process pre-approvals, invoices, and expense reports for the DE&I department members.

Provide general administrative support as needed by the firm

Assist with general administration, projects and other duties as assigned Reed Smith LLP.

Receptionist/Clerk 04/2017 to 1/2020

Greet clients and visitors, answer heavy phone call volume

Reserve conference rooms

Setup firmwide videoconferencing in multiple offices

Setup/breakdown conference rooms

Deliver/Collect mail

Stock all floors with needed office/personal supplies

Maintain upkeep of stockroom/supplies

Expense Reports

Setup/breakdown practice floors for renovation projects

Purge/box client files in Records Department

Tobener Law Center-

Legal Assistant/Receptionist 02/2016 to 09/2016

Greet clients and visitors, answer visitor inquiries and direct them as needed

Draft correspondence, data entry, file, copy, calendaring dockets, schedule court appearances

Answer and route incoming calls on multi-line telephone system

Schedule clients; providing supporting documentation as required

Prepare and coordinate on-site meetings and events

Arrange travel; process, track and report expenses

Record and transcribe correspondence as needed

Maintain and schedule conference rooms, maintain waiting area

(Adams Martin) LeClair Ryan 01/2015 to 02/2016

Legal Assistant/Receptionist San Francisco, CA

Greet clients and visitors, answer visitor inquiries and direct them as needed

Draft correspondence, data entry, file, copy, calendaring dockets, schedule court appearances

Answer and route incoming calls on multi-line telephone system

Schedule clients; providing supporting documentation as required

Prepare and coordinate on-site meetings and events

Arrange travel; process, track and report expenses

Record and transcribe correspondence as needed

Maintain and schedule conference rooms, maintain waiting area References given upon request

Contact this candidate