Personal Assistant Office Manager
Resume:
Krista Pearcy
Midland, TX *****
***************@*****.***
OBJECTIVE
To obtain a position within a reputable company where my skills will be
utilized and challenged. I am seeking a position with a company that can
benefit from my skills with excellent organizational and communications, an
outstanding work ethic, and the ability to work equally well in both team-
oriented and self-directed environments.
EDUCATION:
Tarrant County Community College (NRH, TX) - 1998-2000
Lee High School (Midland, TX) - 1995-1998
EMPLOYMENT:
Private Personal Assistant
Different Families
Midland, TX
Feb. 2015-Current
Assist with Daily Personal, Housekeeping, Meal prep and Medicine, pets,
yard, travel, errands.
Concho Resources
Midland TX
Feb. 2014- Dec. 2014
Payroll Administrator:
Will compute employees time worked, production, and bonuses. Payroll for
900+ employees, Answer inquiries and obtain information from employees.
Provide information regarding activities conducted at establishment;
location of departments, offices, and employees within organization.
Perform routine clerical and administrative functions such as drafting
correspondence, new hire training, organizing and maintaining paper and
electronic files, or providing information to callers. Prepare quarterly
reports- 940 and 941. ADP and Workday
Densmore Vision
Lubbock, TX 79424
Jan. 2009- Feb. 2014
Optometry Tech/Office Manager: Manages all aspects of the practice front
and back office. Hire and train employees, Co-Management with laser
patients, doctors and surgery centers. Process payments from insurance
companies and prepares a daily deposit. AR/AP, Payroll, Month and year end
reconciling of patients accounts, participates in educational activities
and attends monthly staff meetings. Maintains strictest confidentiality;
adheres to all HIPAA guidelines/regulations.
Wireless Tow Lights, Inc.
Lubbock, TX 79423
July 2008-Dec 2008
Office Assistant: Assisting owner with daily operations, Inside Sales,
Individual Sales, Marketing, Accounting using QuickBooks Premier 2004-,
Inventory Control, Managing website - making changes, Internet Orders,
updating Dealer locator, managing our shopping cart/store, E-Commerce,
granting permission to new users, creating news letters for bulk emails,
shipping/receiving, Internet Research, order entry,
International/Domestic, Managing files- updating Vendor files in ACT,
Technical - Computer, trouble shooting skills/repairs, daily maintenance
for office machines, General office functions, Batching out CC machine,
Bind Investor packets, programs used - Word, Excel, ACT, QuickBooks, Word
Perfect, Outlook, Office Publisher, Google Analytics and Adobe.
Inflow Petroleum Resources, LP
Dallas, TX 75240
August 2005-August 2008
Executive Assistant: Provide high-level administrative support by
conducting research, preparing statistical reports, handling information
requests, and performing clerical functions such as preparing
correspondence, receiving visitors, arranging conference calls, and
scheduling meetings. Compile, compute, and record billing, accounting,
statistical, and other numerical data for billing purposes. Prepare billing
invoices for services rendered.
Payroll: Compile and post employee time and payroll data. Other: Examine,
analyze, and interpret accounting records for the purpose of giving advice
or preparing statements. I step in and perform all job duties when the CFO
is out of the office. This on most months is 3 out of 4 weeks.
Responsible for 4 different entities and anything that has to do with
AP/AR, Payroll, Human Resources, Taxes, JIB Receivables, Account/Well
coding for invoices, Third party Invoicing, bank account reconciling, wire
inputs, tracking of monies, deposits, vendor changes, Division Orders,
Human Resources, Insurance Certificates, MSAs, regulatory, TXDOT
regulations, USDOT audits, and new equipment registrations. I assist the
CFO in his absence and the CEO with various projects as needed. Software:
Citrix, Excel, Questa, QuickBooks and Excalibur.
Orthopedic Institute of Texas
Hurst, TX
June 2004-Aug 2005
Surgery and Procedure Scheduler/Medical Records: Responsible for verifying
insurance for procedure or Surgery, calling adjuster to get WC insurance
approval, scheduled procedures for MRI, CAT, Phsyc eval, Injections,
Impairment Ratings and Surgery. Once the procedure was approved then I
would contact the patient and set the appointment or contact the hospital
for a surgery time. Also, responsible for all medical records requested by-
doctors, clinics, WC carriers and patients.
Medical Front desk/Insurance Verifier: Scheduled patient appointments for
10 orthopedic doctors. Answered multi-phone lines, prepares patients
charts, checked patients in and out. Insurance/WC verification, data entry,
Trained all new front desk staff and Insurance Rep. Responsible for
tracking medicine from pharmacy for patient pick up, close end of day, AR,
received and prepared bank deposit. Programs: Mysis and EMR system.
Intuit Payroll Services
Euless, Texas
July 2000-November 2003
New Accounts Coordinator:
Serving as a liaison between sales and operations, Setting up new client
information in the payroll system, including balancing and inputting their
initial payroll. Checking employee and client totals; completing final
balances on new loads. Confirming and correctly applying federal and state
liability history requirements. Contacting and assisting client in the
process of obtaining information for payroll production and tax-related
issues -
Reviewing client's first payroll prior to the account running and ensure
quality delivery. Used: Excel, Word, Power Point, Quick Books, Internet,
ProBusiness (ESP version 2.1), Siebel, Windows XP, Word Processing, PBX
Switchboard and Microsoft Outlook. Type 55 wpm. Other Responsibilities:
familiar with tracking packages for Air-born, Fed-ex, Consolidated Routing
and Lone Star couriers, entering, packaged year end W-2's for clients and
ship out, data entry, training clients to do their payroll on the internet,
loading signature and logo files for clients paychecks, filing, making
copies, managing my accounts, meeting deadlines, working in a team, filling
in for receptionist, training new hires for front desk relief and for the
New Account Department.
Silverleaf Resorts, Inc.
Arlington, Texas
Aug. 1998-Feb. 2000
Receptionist: 12-Lines, customer service, greeting customers, liaison
between recruiters and client services, scheduling appointments for
interviews, Mailing out new account promotions, Data Entry, Creating
Spreadsheets on Word, Access and Excel.
Human Resources: Preparing and Reporting New Hire paper work, preparing
timesheets and Payroll.
Office Support: Daily, Weekly and Monthly Reports, Training New Employees,
filing, assisting the executive officers and managers with reports, letters
and any administration, supporting/assisting other personnel and knowledge
of a call center atmosphere.
Community and Volunteer Work: Midland Battered Women's Shelter-
tutoring children, Mentor for a Junior High Students in Midland TX and
Volunteer at Midland Memorial Hospital in the X-Ray department and file
Room.
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