Executive Assistant Accounts Payable
Resume:
Ashley Mendez
Jersey City, NJ *****
******.**********@*****.***
EDUCATION
St Peter’s University Jersey City, NJ
Bachelor of Science in Accounting 2017-2022
● CPA Candidate
● Relevant Coursework: Financial Management, Cost Accounting, Intermediate Accounting I & II, Auditing, Pathway to the CPA
WORK EXPERIENCE
Professional Restoration Services LLC DBA. PuroClean of Hoboken/Secaucus Secaucus, NJ Accounts Payable Clerk & Executive Assistant
February 2022 – August 2024
● Manage and process over 50 Vendors & Subcontractors' invoices daily
● Ensuring that checks are made out, mailed to vendor in timely manner
● Used Excel to track financial transactions with a spreadsheet
● P&L management overseeing the incoming cash and outgoing cash flow in large rebuild jobs
● Performed a range of administrative duties including generating invoices using QuickBooks, processing payments using clover and logging transactions in spreadsheet
● Assist in collection follow-ups with customers or insurance adjusters handling claims
● Monthly calculation of “Royalties”
● Assist in requesting a "Certificate of Insurance" for property management
● Send out vendor applications to potential subcontractors interested in working on a jobsite
● Successfully process bi-weekly payroll for over 35 employees using ADP Workforce
● Answering the phone in a polite and professional manner and recording information before transferring the call
● Maintaining CEO's calendar, scheduling appointments, prioritizing sensitive matters, and registering for events
● Maintaining all company vehicles, handling expirations, and performing necessary maintenance
● Maintain vendor files are updated with up to date uploads
● Handle incoming mail
● Handling receipts of employees with company Amex and keep track of their expenses
● Communicating with subcontractors and vendors regarding payment status Marketing Representative November 2021 - February 2022
● Maintained a strong social media presence across Twitter, Facebook, and Instagram platforms to build brand awareness
● Presented and promoted products and services to potential customers
● Coordinated promotion efforts with team members and other departments
● Exceeded and met all social media goals for the month Self-Employed Jersey City, NJ
In-Home Tutor April 2021 - June 2021
● Built engaging lesson plans to assist special needs students in their learning process
● Improved test scores by aiding them one-on-one on reading comprehension, math, and critical thinking skills
● Assessed student's skills to determine their weaknesses and proceed to use positive reinforcement to establish a solution Board of Education of Jersey City Jersey City, NJ Receptionist October 2016 - March 2020
● Completed research, compiled date, and produced daily & monthly reports
● Received and sorted daily mail, deliveries, & couriers accordingly
● Performed office duties such as filing, photocopying, scanning, faxing, archiving, etc.
● Maintained payroll information with 100% accuracy
● Performed daily errands to ensure the office was kept clean and organized SKILLS
● Computer Skills - Microsoft Office, Excel, QuickBooks
● Strong Organizational & Time Management Skills
● Analytical & Problem Solving Skill
● P&L Management
● Excellent Interpersonal Skills
● Strong Work Ethic
● Attention to Detail
● Fluent in Spanish
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