Support Representative Accounts Payable
Resume:
Tracie Baker
Chattanooga, TN *****
**********@*****.***
Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
BSR Business Support Representative
Tennessee Valley Authority - Johnson Service Group-Chattanooga, TN May 2023 to Present
• Administrative- planning research and analysis interpretation of practices & procedures
• Coordination of management services functions
• Technical or project lead for assigned areas
• Identifies improvement opportunities for changing procedures & coordinates changes
• Onboarding for new hires and contract employees
• System changes for all employees and leadership transfers to new teams
• Timesheet updates
• Charge time worked to correct project and task codes
• Log, coordinate, process all inner office awards and achievement certificates
• Access data from various sources including financial, operating, and admin systems
• Coordinate site facility and equipment inventories, service agreements and coordination or procurement needs
• Coordinate and oversee assigned work activities of job standard levels thorough knowledge of business initiatives operation
Purchasing Agent
United Enertech Corporation-Chattanooga, TN
March 2022 to April 2023
• Manage and control the company’s external suppliers with emphasis on the purchase of materials and finished parts for production
• Identify key suppliers and research their discount structures and volume rebates
• Work with Planning, Engineering and Finance to establish continuous improvement to improve purchasing and lower external cost
• Monitor and report on material control to assure targets are met for spend, usage, scrap and inventory levels
AP Coordinator
Komatsu - Robert Half-Chattanooga, TN
August 2022 to October 2022
• Investigate, analyze, and reconcile vendor invoices with errors and research past due invoices.
• Notify HQ when an invoice is due to be paid in foreign currency.
• Reconcile KLTD payment advice to invoices posted in SAP
• Clear vendor open items against payment transaction
• Analyze open GR/IR items to determine why the items have not cleared.
• Determine root cause and provide corrective action for discrepancies
• Keep open items within the tolerances set by Mfg. Controller
• Enter end of month accruals so invoices in the APO inbox that did not get posted into SAP, will be counted
• Train and educate business units concerning master data set-up and the PO creation process
• Vendor Master file set up
• Work daily in word and excel to create account reconciliations and SAP knowledge that correlates with other ERP systems
• Various problem-solving skills that will promote high growth Community Assistant
IWG, Regus - Robert Half-Chattanooga, TN
May 2022 to July 2022
• Work closely with customers/tenants to maintain daily office/co-work needs and schedules
• Assist clients with administrative needs such as filing, printer use and various supplies
• Sort and file daily mail according to office and contract delivery requirements. AP Analyst
Echelon Fitness - Robert Half-Chattanooga, TN
July 2020 to April 2022
• Manage accounts payable using software and other programs
• Handling accounts payable for separate entities and vendors
• Analyze work flow processes to create a system allowing debts to be paid in a more timely and accurate manner all while adhering to departmental procedures
• Key player in set up of digital system to process due invoices for payment.
• Recording entries and reconciling books of accounts Purchasing Agent
AdTech Ceramics Co-Chattanooga, TN
September 2017 to April 2020
• Prepare purchase orders, solicit bid proposals, and review requisitions for goods and service
• Implementation of a Maximo look-up for suppliers based on price, quality, selection, service, support, availability, reliability,
• Production and distribution capabilities of suppliers
• Analyze proposals and financial reports to determine reasonable prices
• Negotiate/renegotiate vendor contracts
• Trace shipments - follow up on undelivered goods
• Communicate with Product Managers and vendors regarding defective or unacceptable goods and determine corrective action
• Established a contract performance review team to determine if changes are necessary for contractual compliance obligations
• Track sales and inventory levels.
• Interview vendors and visit supplier plants and distribution centers to examine and learn about products, services, and prices.
• Arrange payment of duty and freight charges
• Review product specifications to obtain a working technical knowledge of goods or services to be purchased
• Worked with a team to create policies and procedures for bid proposals and procurement of goods and services
Office Management / Administrative Services
Tioga Pipe Inc-Chattanooga, TN
June 2006 to September 2016
• Quote customers on pending orders
• Purchase from vendors
• Key Accounts shipping reports / Delivery schedule
• Invoicing
• Payables
• Collect, analyze, and confirm documents for order expediting
• Procurement
• Source prices for quote requests
• Onboarding
• New hire system coordinator
• Up- keep and maintenance for all office equipment
• Order and track office supplies
• Calendar management for upper leadership
• Presentations for quarterly increases and/or decreases in sales Education
Undergraduate in English
University of Tennessee-Chattanooga - Chattanooga, TN August 1985 to April 1987
Skills
• Accounts Payable
• Receptionist
• Ten-key
• Data Entry
• AS400
• Multi line phone system. (10+ years)
• Procurement
• Office Management
• SharePoint
• Time management
• Customer support
• ERP Systems
• Microsoft Dynamics GP (6 years)
• Pricing
• NetSuite
• Account Reconciliation
• Microsoft Office Suite
• CRM software
• Training & development
• Google Docs
• Google Suite
• Negotiation
• Sales
• Salesforce
• Cash handling
• Customer service
• ERP systems
• PeopleSoft
• Payroll
• Telecommunication
• SAP ERP
• Oracle
• Documentation review
• Purchasing
• Conflict management
• Microsoft Access
• Analysis skills
• Account management
• Data analysis skills
• Logistics
• Manufacturing
• Quality control
• Root cause analysis
• Organizational skills
• Administrative experience
• Dispatching
• Front desk
• Process Improvement
• Forecasting
• General Ledger Reconciliation
• Maximo
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