Administrative Assistant Executive
Resume:
Nicole Blackmon
Located in Loganville, GA; willing to work onsite
Available immediately
***********@*****.***
Professional Summary:
Nicole has experience Executive Assistant and Administrative Assistant with over 10+ years of experience in court filing, document management, SharePoint, Copying and scanning confidential files, performing clerical duties, Customer Service, and providing reception assistance supporting senior executives and the senior leadership team for over 10+ years.
She is an expert in calendar management, greeting guests and setting up visitor’s badges, Conference room Setup, Audio Visual devices setup, booking conference room, and checking microphones/sound a day before the meetings.
She has excellent experience in accounting for departments and audits, processing expense reports, booking travel, completing expense reports, managing confidential documents, and screening calls for management.
She has excellent written and verbal communication skills; she is also fluent in American Sign Language for the Deaf
Nicole has an extremely outgoing personality for positions collaborating with a team and greeting visitors.
Education:
Enterprise State Jr. College Enterprise, Alabama
Associate degree in Business Administration
Skills:
Administrative work
Sign Language for the Deaf
Calendar Management
Time management
Document Management/SharePoint
Inventory Management
Travel bookings/expense reporting
Organizational support
Microsoft Office (Word, Excel, PowerPoint)
Certified Notary
MS Teams/Zoom
SAP CRM and ERP
SFDC
ADP
Professional Experience:
Nestle/Purina-Technosmart October 2023-Current
Hartwell, GA
AP Specialist/Administrative Assistant
Providing administrative support to a team of fifty-four
Took minutes in meetings for action items and sending out to management staff to follow up
Calendar Management for Sr. Director and End to End Engineers
Processed applications for statement of work employees and Fieldglass employees
Processed expense reports and booking travel for Sr. Management
Worked with Project managers and Engineering to ensure deadlines for actions items are complete
Reviewed budget cost to ensure there are enough fund to complete project, if not I send in a justification for an increase to cover additional buildout
Audited projects from the beginning and reporting my findings to Sr. Director for further discussion
Set up lunches for meetings and outside location events
Processing invoices and GR in SAP
Worked with Project Managers/Engineers to receive documentation for invoicing
Ensured all invoices and billing is submitted in a timely manner for approval
Distributed invoices documents to PUAMS for AP/AR processing
Followed company guidelines for processing invoices and bills with vendors
Processed work orders for POs to issue to vendors
Processed new hire orientation and ordering equipment through corporate
Shell Refinery Aug 2022 – August 2023
Norco, LA
Administrative Assistant
Provided support to the General Manager and Senior Leadership Team
Booking travel and hotel for domestic and international flights
Processed expense reports
Processed documents to obtain Adobe Signature
Processed invoices for non-profit organizations
Researched billing issues and produced better ways to process billing
Gatekeeper for SharePoint and issuing rights to access confidential files
Provided support to HR Ethics and Compliance
Coached Admins on how to better serve their locations with GM’s
Assisted HR with Ethics and Compliance case review
Planned event catering for on-site meetings as well as off-site every two weeks
Worked with hotels to set up town hall meetings and Regional Manager Meetings
Schedule meeting by TEAMS/face-to-face for GM
Maintained executive conference room (Audio-Visual Devices) for GM and SLT
Organized catering for on-site and off-site meetings
Reviewed and set up PowerPoint presentation
Update distribution list for contractors, hourly and salary employees on site
Ordered office supplies, Refreshment for the management team and organization staff, managing all the office inventory.
Real-Soft/PepsiCo Apr 2021 – Aug 2022
Administrative Assistant/Billing Specialist
Lithia Springs, GA/ Livingston, LA
Supervised seven Administrative Assistants and Three Cashiers
Approved invoices and billing weekly to ensure bills are paid on time
Processed invoices with description along with attaching documentation to ensure payment is made
Closed out delivery tickets and processed invoices to collect delivery charges from vendors
Researched duplicate invoices with vendors and opened investigation on double billing
Collaborated with managers to processing invoices and ensure product has been received
Provided SharePoint documents to limited management staff
Approved all SharePoint management files, scanned and stored documents
Provided training on customer service skills for drivers approaching vendors for delivery locations
Traveled to three office locations to provide support to Managers and transport drivers
Manage office inventory, meetings, and Audio-Video devices.
Providing Administrative support for Transport Supervisors and Marketing Director for the Ga Market
Hired and completed the full onboarding hiring process
Planned catering events for drivers on three different shifts to show appreciation
Worked on forecast budget on a weekly schedule
Scheduled monthly and quarterly meetings with the Senior Management Team
Calendar Management for Administrative Assistant payroll deadlines as well as Cashiers audit deadlines
Booked off-site meetings for management staff
Organized catering services for weekly and monthly meetings
Created and maintained distribution groups
Processing expense reports for P-Cards and AMEX
Updated weekly budget reports and created PowerPoint presentation
Reviewed and paid overweight citation tickets from drivers
Closed out daily invoices from drivers for products delivered
Delta Global Services Apr 2017 – Mar 2021
Executive Assistant/HR Coordinator
Atlanta, GA
Provided Executive support to the General Manager and Administrative Manager
Managed complaints for HR Ethics complaints
Attended unemployment hearings
Trained Recruiters on how to interview clients as well as how to use positive body language
Supervised twelve recruiters to ensure recruiting percentage was meeting deadlines each day
Scheduled manager's meetings in Outlook and personal calendar
Responsible for full cycle recruitment for new hires including telephone screening, processing paperwork, scheduling training, completing onboarding
Completed telephone screenings and reviewing HireVue videos
Processing invoices/billing for payment with AP
Reviewing and ensuring billing is processed in a timely manner
Completed new hire orientation to review company policies, procedures, and airport guidelines
Updated Applicant Tracking System (Taleo) daily with all communication and appropriate updates
Completed Signatory badge paperwork for airport badging office
Updated General Manager and Administrative Managers regarding daily hiring candidates
Developed recruiting strategies for various hiring events
Answered and responded to emails and calls by the end of each business day
BSS Central/Social Security Disability Court (Part-Time) Oct 2018 – May 2019
Court Reporting/Court Administrator
Atlanta, GA
Provided Executive support to over 15 Judges in the courtroom or by Skype
Transcribed hearing for clients seeking medical disability
Used CAT for Court Reporting
Documented all statements in official proceedings and everything said by all parties, including gestures and reactions
Reviewed day-to-day and hour-by-hour schedules to look for cancelations to the calendar
Assessed audio equipment before hearing to ensure everything was working correctly and that ensure recording was audible
Assisted Judges by Skype to ensure the hearing rooms were set up with audio before hearings.
Preserved spoken word as a written transcript
Prepared transcripts for Judges, lawyers, and claimants following court proceedings
State of GA Nov 2016 – Mar 2017
Administrative Assistant for Deaf Services
Atlanta, GA
Provided Administrative Assistant to the Deaf Director and Deaf Services Department
Worked with Court cases to ensure interpreters were assigned to inpatient Mental Hospitals
Scheduled interpreters for the deaf or hard of hearing in medical hospitals or outpatient programs
Processed documents with Adobe Sign
Updated Director calendars every hour to ensure an interpreter was present
Scheduled and managed detailed schedules to ensure 100% accuracy for the deaf Director
Processed payroll for over fifty interpreters every week
Researched and processed past-due court-ordered invoices
Verified medical billing codes for new intake clients
Retrieved confidential details for patients collected medical billing codes for billing
Scheduled Interpreters for emergency intake with deaf patients
Processed invoices with correct medical billing codes
Set up meetings with PowerPoint presentations
In Sync-Coca Cola Company (Contract) Mar 2014 – Nov 2016
Administrative Assistant/Billing Specialist
Atlanta, GA
Provided Administrative support to the Director and Senior Leadership Team
Processed invoices for billing on a weekly basis for over 250 invoices
Uploading documentation for billing in SAP/ERP system
Managing billing schedule to ensure bill are paid in a timely manner
Conducted pre-employment screening (background checks, drug screening, and I-9 documentation
Reviewed resumes and contacted recruiters to schedule interviews
Scheduled and set up interview panels with the Senior Leadership Team
Scheduled debriefing after each interview to review the candidate selected
Conducted new hire orientation, assigned setting in office space, issued personal company ID, and issued laptops
Drafted routine correspondence and written documents and letters to The Embassy for international auditor travels
Ordered office supplies for three departments and maintained copiers, printers, and fax machines servicing every quarter
Processed AMEX application for new hires of the Domestic and International Auditors
Processed security access for restricted buildings as well as registered guests into building security systems
Booked hotel and travel arrangements for out-of-state interviewee
Toys R US Aug 2010 – Mar 2014
HR Administrative Assistant
McDonough, GA
Supported the Director, seven Regional Managers, and the Recruiting Manager
Trained Managers with customer service skills when dealing with customers in stores
Processed documents with Adobe Sign
Gatekeeper for SharePoint
Worked with legal to interview for Ethics and Compliance cases
Worked with legal to collect personal documentation for confidential lawsuits
Liaison for payroll, garnishments, and any customer support for all hourly employees
Processed background checks and utilized the E-Verify system to determine employment eligibility
Maintained human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, tracking vacation, sick, and personal time
Contact this candidate