Administrative Assistant Specialist

Poornimadevi Mohanraj

Pleasanton, CA ***** 408-***-**** *************@*****.***

Professional Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to minimal supervision. Knowledgeable HR Assistant with strong office administration and HR operations expertise, including customer service, data entry, and file management. Proficient in policy review and suggesting actionable improvements aligned with industry best practices. Skills

● Standard Operating Procedure Development & Proficient

● Operational Management & Efficiency

● Business Structure Development

● Customer Satisfaction

● Administrative Management

● Customer Relationship Management

● Processing Procedures

● Onboarding Process

● Employee Relations

● Human Resources Administration

● Payroll Processing

● HR Analytics

Professional Experience

HR Associate Administrative Assistant, 10/2023 to Current DEW Software INC - Fremont, CA (On-Site)

1. Recruitment and Onboarding:

- Scheduling interviews and coordinate with candidates and interview panels.

- Prepare and process new employee documentation, including offer letters and contracts.

- Conduct orientation sessions for new hires, explaining company policies and procedures.

- Form I-9 Completion: Guide new hires through the I-9 form completion process and ensure E-verify compliance.

- Document Verification: Review and verify documents presented by employees, ensuring they are acceptable and genuine.

- E-Verify Compliance: If applicable, enter employee information into the E-Verify system to confirm employment eligibility.

- Record Maintenance: Keep accurate and compliant records of all I-9 forms and related documents.

- Audit Preparation: Assist in audit preparations by ensuring all I-9 forms are complete and accurate. 2. Employee Records Management:

- Maintain and update employee records ensuring accuracy and confidentiality.

- Handle sensitive employee information and assist in preparing HR reports. 3. Benefits and Compensation:

- Assist in the administering employee benefits programs, including health insurance, retirement plans, and other perks.

-Support payroll processing by verifying timesheets and assisting with payroll queries. 4. Compliance and Policy Administration:

- Ensure compliance with labor laws and company policies.

- Assist in the developing and implementing HR policies and procedures. 5. Employee Relations:

- Act as a point of contact for employee queries regarding HR policies, benefits, and other HR-related matters.

- Assist in resolving employee issues and support engagement initiatives. 6. Administrative Support:

- Manage calendars and schedule meetings for HR managers or executives.

- Prepare and distribute internal communications and organize HR documents. 9. Data Entry and Reporting:

- Enter and update data in HR information systems.

- Generate reports and perform data analysis for HR management. 10. Other Duties:

- Provide general office support, such as answering phones, responding to emails, mails and handling correspondence.

- Assist with special projects as needed.

11. Payroll Assistance:

- Accurately enter payroll data and assist in preparing payroll.

- Verify timesheets, calculate deductions, and address payroll queries.

- Ensure payroll compliance with labor laws and tax regulations. 12. Training on Mineral Platform:

- Conduct training sessions and provide ongoing support for the Mineral platform. 13. Generating Certificates of Insurance (COI) for Clients:

- Prepare and issue COIs and maintain accurate records of requests and issuances. 14. Updating Insurance:

- Manage and update employee insurance records and coordinate with providers. 15. Filing H1B for New Employees:

- Prepare and submit H1B visa applications, track status, and generate LCAs.

- File new H1B CAP applications.

Notary Public, 05/2023 to current

Sole Proprietor - Pleasanton, CA (On-Site)

- Followed proper protocol for notarizing documents, verifying signatures and dates.

- Administered oaths to document signers.

- Checked documents and identifying credentials for compliance.

- Maintained accurate records of notarized documents. Sole Proprietor, 09/2021 to Current

Vogue Fashions – Pleasanton, CA (On-Site)

- Analyze the market to determine optimal pricing and capitalize on opportunities.

- Managed business finances and tracked purchases.

- Promoted business via social media and traditional campaigns.

- Managed purchasing, sales, marketing, and customer account operations using Microsoft Excel. Tutor, 03/2020 to 02/2022

India – India (online)

- Collaborated with students on homework and skill-building..

- Motivated students and provided study assistance.

- Planned lessons to strengthen weak subjects.

Digital Marketer, 08/2010 to 01/2013

Mezoblanca Solutions – India (On-Site)

- Collaborated on digital marketing campaigns and strategies.

- Increased customer acquisition and optimized ad campaigns.

- Managed search engine marketing budgets and tracked performance. Education

Bachelor of Engineering and Science: Computer Science And Programming, 05/2009 Anna University – India

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