C P Business Development
Resume:
Cover Letter – State of Oregon, Educational Program Administrative Specialist, Salem, OR
Dear State of Oregon, August 21, 2024
I believe I am an ideal candidate for this exciting position. My expertise in Compliance and contract reviews has lead to Awards for cost savings. My more than 23 years of direct buying experience in the purchasing of commodities, production materials, services and custom made parts/devices coupled with my outstanding customer service skills I exceed the minimums for this unique position. My production based use of RFQ's, ITB's and qualifying new vendors is an added value. My excellent customer service abilities keep escalation matters to a minimum while providing repeat contracts through excellence. My Contracting Officer expertise of contract compliance with the appropriate Federal, State and organizational regulations (FAR, DFAR, DEFCON) as well in obtaining the best value through customer service.
With my many years of world class service in direct application of Contract Administration in Aviation Maintenance inventory planning, meeting required asset milestones while adhering to well written SOW's I meet the qualifications of this position. My prior work in managing contracts, awarding contracts through the competitive bid process produced favorable terms for the US Navy as a Federal Contracting Officer in support of Naval Air maintenance. My professional consultation and technical assistance was further honed at the US Forest Service (FAR and FSH) with the Smart Pay2 Team working in a fast pace tempo. This was for full Compliance with the FAR and the Forest Service Handbook (FSH) and oversight and Fraud detection. My Contract Closeout experience was expanded with the VA in complex contract reviews working in a collaborative environment with CO's. Invoice resolution efforts while working with AP/AR is a cost savings skill I also have.
My expertise in developing production procurement's and managing ongoing contracts as GS-1102 series Civil Service employee with the US Navy, the US Forest Service and as contract specialist consultant with the VA. This often involved working with technicians and other professionals in compliance and contract closeout. As a buyer at HP in Corvallis I gained valuable expertise with multi-national production based procurement as well as tariff application and ITAR understanding. I am a Certified Purchasing Professional (C.P.P.) through the American Purchasing Society.
Most Sincerely,
James D. Hughes C.P.P.
4806 Lancaster Dr. NE 103
Salem, OR 97305
***********@*****.***
Resume of James D. Hughes C.P.P.
Certified Purchasing Professional
4806 Lancaster Drive NE, Apt 103, Salem, Oregon 97305-1901
Cell 503-***-**** Email: ***********@*****.***
PROFESSIONAL PROCUREMENT CAREER SUMMARY:
Successfully experienced with over 29 years in professional acquisition with an emphasis on validation of vendors for classification as large, medium, or other set-aside entities.
Proficient in Materials Buying/Inventory Planner using ERP/SAP systems and bid analysis with Total Cost Management (TCM)
Highly competent in the procurement of material and equipment needs for large facilities and multi-million dollar intermediate aircraft maintenance.
Team player consistently seeking Fraud Prevention in procurement and AR improvements and cost containment efficiencies.
Slashed projected buying budget by over
25% at 3 NPOs while providing outstanding programs for employers.
Highly effectual in B2B with JIT acquisition procurement while meeting projected inventory goals meeting volume discounts.
Vastly familiar with procurement support for NPO's and Federal Acquisition Regulations
(FAR) the DAR, SBA, and DAS policies in compliance with State and Federal Government regs.
Accomplished in positive professional settlement (Compliance/Fraud Recovery) and
invoice resolution efforts using MRP, SAP, and ECMS-based disposition exception messages.
Excellent reconciliation (AR) with over-sight compliance (Fraud) ensuring the end user has obtained authorized purchases.
Successful in Fraud detection with the US
Forest Service and 'over-billing' issues with
VA Vendors through reconciliation and compliance actions.
SUCCESSFUL PROFESSIONAL EXPERIENCE:
Procurement Consultant – Walker Custom Cement LLC Kaiser, OR 97303
Apr 2019 – current. Melinda Walker POC 971-***-****
Provide expert consulting regarding equipment buys, large commodity buys as well as input on bids for larger jobs. Ensure the company is succeeding with business development through outreach in the business and construction fields. Use B2B with TLC and community relationships working with partner companies.
Buyer / Contracting Officer with Insight Global 111 SW 5th Ave., Ste 3850, Portland,
OR 97204 971-***-**** at the Hewlett Packard site, 1000 NE Circle Blvd, Corvallis
Oregon. 800-***-**** 5/2018 – 3/2019
Negotiated international buys of various parts, commodities and specialized items for use on the Seahorse and Vray HP printheads. Placed large, medium, and small procurement orders via Purchase Orders while supporting 250 different parts. Confirmed price increases and sought input from other Buyers regarding large price increases. Communicated with numerous vendors worldwide and kept Weekly Conference Call participants current. Advise higher Contracting Specialists of vendor difficulties and occasional late EDD on shipments. Escalated matters as appropriate using best judgment to preclude any negative vendor/ HP difficulties. Provided key personnel on production with reliable info regarding incoming assets. Worked at maintaining HP goal of 2 -3 months on hand sock while also avoiding excessive warehousing costs. Coordinated mismatched invoices and processed accounts receivable from global vendors while adhering to ITAR regs as appropriate.. Assisted other buyers with complex acquisitions and backfilled for Team members when they were absent.
Procurement & Contract Specialist, Oregon DAS, Procurement Services.
1225 Ferry St SE, Salem, OR 97301-4278 503-***-**** Dec 2016 – Jun 2017
Negotiated agreements and contracts with domestic vendors while purchasing materials, equipment, supplies and services for the many different State Agencies. Initiated Request for Quotes (RFQ’s, RFP’s and ITB’s) for proposals over 150K. Issued amendments, modifications to existing contracts through ORPIN. Negotiated B2B pricing with vendors for state wide pricing on goods and services, securing the best possible price, quality and service guarantees. Frequently complimented for excellent customer service both internally and externally. Obtained price quotes and compare quotes with technical specifications and availability. Administered contracts and agreements of varying complexity with vendors including those supporting large capital projects. Generated reports using Excel, spend reports graphs and other functions.
Purchasing Dept. Manager, Sacramento Job Corps Center, 3100 Meadowview Road,
Sacramento, CA 95832 Office: 916-***-**** Feb 2016 - Sep 30, 2016
Provided excellent research for Sole Source acquisitions and for high dollar procurement contract awards. Awarded construction contracts as well as Rehab work orders. Initiated Best Buy practices that produced 28% savings over previously obtained services, goods and professional support. Brought modified training to students at Job Corps in a work study environment allowing them to learn in their own manner while gaining practical work place experience. Ensured Vendors are provided walk through inspections prior to bidding on jobs to validate full awareness of the Scope
of Work thus greatly deterring bid protests Assisted Accounts Receivable Department on complex invoices as needed. Provided vendor lists (with past performance information), tracked all bids, quote and Purchase Orders (PO) and conducted debriefings for interested parties. Through outstanding Market Research investigation often established in-house bids at 28% lower on commodity buys with higher projected savings on service contracts. Solicited Request for Quotes (RFQ). Maintained open order files, ran reports for late receipts and resolved invoice/PO mismatched with receiving. Provided reconciliation and on-line processing for credit card buys. Supervise 2 direct reports in the solicitation and acquisition of supplies and services for Job Corps Center.
Contract Specialist - Consultant-VA Health Care System, Nor Cal, NCO-21, McClellan.
FEDERAL ACQUISITION CONSULTANTS - Inc. 20 F St. NW, Washington DC 20001
202- 507-6326 Apr 2014 - Dec 2015
Processed and performed Contract Administration on VA Contracts at McClellan, Sacramento,
CA, for closeout compliance processing of services, commodities, Nursing Home Care, medical equipment, specialized services, and other Health Care purchases for Veterans for acquisition closeout action. Through professional and effective communications explaining the FAR laws and rules these interactions with vendors often saved funds during the closeout reconciliation process. Independently provided analysis consultation service ensuring all buys in compliance with Federal Acquisition Regulation (FAR) as well as adhering to reconciliation requirements (Auditing for closeout). Reviewed VA Contracts and purchase orders to ensure payments were properly paid
and products or services were obtained by VA in order to prevent potential fraud.
Contract Specialist (GS-1102 series) USDA US FOREST SERVICE, 16400 Champion Way,
Sandy, OR 97055 503-***-**** Oct 2010 - Apr 2014
Performed highly complex adherence/compliance review (Audits) of the Smart Pay 2 (SP2)
program. This reconciliation effort ensured review of Federal Acquisition Regulations (FAR),
Forest Service Handbook (FSH), Uniform Commercial Code (UCC), USDA Departmental Regulations (DR) and other agency policy guides regarding complex issues for numerous micro purchase cardholders. Assessed 800 cardholders and 400 approver accounts annually for oversight and adherence to policies and regulations. Contributed significantly to the Region 6 excellent compliance and reconciliation of procurement transactions from initiation to award and receipt for several activities in a three state geographic areas of Oregon, Washington and parts of Idaho serving 18 National Forests. Constantly reviewed for potential fraud. Recovered fees and other expenses paid by SP2 transactions due to "inadvertent over-payments." Furnished on-line and in-person investigation of accounts. Provided direct training of the FAR to remote purchasers explaining the Forest Service business practices as I effectively communicated with buyers that had slight
oversight errors. As necessary issued 'compliance letters' to buyers. Provided daily, weekly
monthly and quarterly reports in various formats Excel based and MS Word and other formats. Oversaw the work place training and OJT of 2 Job Corp students. Researched and provided technical authority and review for both purchase cardholders and approving officials. Initiated written reports with recommendations for (AQM) Director and peers.
CATHOLIC CHURCH Employment (4 NPO Sites) Director / Coordinator - Faith
Development programs Oct 2000 - Sep 2010
(1) Tri-Parish Food Bank, Burlington, WA 10/2006 - 09/2010
(2) St. Cecilia Church Stanwood, WA, Pastoral Assc. Faith Formation 08/2006 - 05/2009
(3) St. Pius X Church, Portland, OR 07/2002 - 08/2006
(4) The Madeleine Church, Portland, OR 07/2000 - 06/2002
At all 4 Non-Profit Organizations (NPO's) successfully planned, coordinated & trained volunteers
in support of Religious Education and service projects. Recruited, trained and coordinated the volunteer activities of youth and adults. Made purchases in support of programs. Provided stellar acquisition management techniques. Assisted with Tri-Parish Food Bank f food and clothing distribution for families in Burlington, WA. Provided weekly data stats and compiled monthly reports. At each NPO brought budget in under goal, saving fiscal resources.
Education:
Seattle University, Seattle WA Post Master's Certificate, Curriculum Development (PMC)
Seattle University Seattle, WA Master's of Arts Pastoral Studies Degree (MAPS)
Major: Pastoral Studies; Minor: Theology; Minor: Organizational Administration
Chapman University: Orange, CA Bachelor's Degree (BA) Major: Business Administration
Skagit Valley College: Mt. Vernon, WA Associate of Arts Degree (AA) Business
Arizona Western College, Yuma AZ. Business Management classes.
Professional Related Training:
Certified Purchasing Professional / Certified Purchasing Professional Manager
(CPP/CPPM) American Purchasing Society, Aurora, IL Aug 2010
Federal Acquisition Certification Level I, Federal Acquisition Institute / Defense Acquisition
University; Ft Belvoir, VA. (FAITAS) Aug 2012
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