Administrative Assistant Accounts Payable
Resume:
Genna Riise
Executive Administrative Assistant
*****.*****@*****.***
**** ***** ***., **. *****, TX 76133
OVERVIEW
Experienced professional with exceptional organizational and time management skills seeking a challenging Executive Administrative Assistant position in a dynamic company.
EXPERIENCE
Endur Contractors, LLC
04/2020 - 06/2024
Accounting Assistant/Accounts Payable Specialist
Managed vendor accounts, including processing invoices and resolving payment discrepancies.
Performed account reconciliations and maintained accurate financial records.
Processed weekly check runs and electronic payments for vendors.
Collaborated with internal teams to ensure timely and accurate payment of invoices.
Participated in month-end closing activities, including preparing journal entries and accruals.
Identified opportunities for process improvements to increase efficiency and accuracy in accounts payable procedures. · Provided responsive and professional customer service to vendors and internal stakeholders.
Assisted with audits by providing supporting documentation and explanations for account transactions.
Managed daily operations and provided support to executive team as an Administrative Assistant.
Coordinated and scheduled meetings, events, and travel arrangements as an Executive Assistant.
Assisted with budget management and expense tracking as a Financial Administrator.
Handled inquiries and resolved issues from clients and vendors as a Customer Service Representative.
Developed and implemented a new filing system to improve efficiency as a Data Entry Clerk.
Maintained confidential files and records, and prepared reports as an Office Manager
Managed accounts payable and receivable processes for a small business.
Performed bank reconciliations and resolved discrepancies in a timely manner.
Assisted in preparing financial statements and reports for monthly and yearly audits.
Utilized QuickBooks to maintain accurate financial records and track expenses.
Processed payroll for employees and ensured compliance with tax regulations.
Lee Conner Automotive
07/2018 - 02/2020
Bookkeeper/Administrative Assitant
Maintained financial records for a small business.
Answered phones and directed calls to appropriate party.
Processed payroll for employees and ensured compliance with tax regulations.
Managed accounts payable and receivable processes for a small business.
Mansfield Glass & Windows
06/2017-06/2018
Customer Service Representative/
Administrative Assistant
Monitored daily and weekly schedules and monthly calendar obligations for 6 Field Technicians.
Monitored and tracked project performance data with Excel spreadsheets to generate reports and keep management informed of important trends.
Facilitated troubleshooting, maintenance and updates for office systems.
Created PowerPoint presentations used for business development.
Created and maintained spreadsheets and developed administrative and logistical reports.
Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Assisted with administrative tasks, including filing, answering phones and responding to email inquiries.
Verify and review forms and reports for compliance with company regulations and procedures. Enter and track information into appropriate computer programs.
Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
Set up and maintained physical and electronic filing systems.
EDUCATION
T.E.A.
2003
High School Equivalency Diploma
.
SKILLS
Strong problem solver
Administrative support specialist
Human resource laws knowledge
Meticulous attention to detail
Database management
Time management
Microsoft Office Proficient
Typing (54 WPM)
Highly organized
QuickBooks
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