Administrative Assistant Office Manager
Resume:
Kindra Prater
Troy, New York
**********@*****.***
Accomplished and committed Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
HIGHLIGHTS
●Meticulous attention to detail
●Excel Spreadsheets
●Microsoft Office Proficiency
●Self Directed
●Time Management
●Strong Problem Solver
●Professional and mature
●Advanced MS Office Suite Knowledge
●Business Writing
●Proofreading
●Understands grammar
●Mail management
●Meeting planning
●Report writing
●Schedule management
●Self-starter
●Detailed meeting minutes
●Strong interpersonal skills
Accomplishments
Increased office organization by developing more efficient filing systems and client database protocols.
Successfully planned and executed corporate meetings, lunches and special events for groups of 34+ employees.
Planned and coordinated the directors and supervisors business as well as personal schedules.
Promoted to Office Manager 8 months of employments.
Developed and implemented the company's first employees manual outlining all proper business procedures and office policies.
EXPERIENCE
CHARISMA DANCE CENTER Troy, NY – Receptionist/ Project Coordinator
June 2003- December 2014
●Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
●Maintained the front desk and reception area in a neat and organized fashion.
●Maintained all practices and recital schedules.
●Contact person for all students and parents for all information regarding rehearsals, performances, wardrobe e.t.c.
●Organized as well as published daily newsletter and website.
NYS MEDICAID PHARMACY ALBANY, NY – Administrative Assistant
May 2007- March 2008
●Managed the day-to-day calendar for the company’s senior director.
●Handled all incoming and outgoing calls for the department director.
●Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
●Made copies, sent faxes and handled all incoming and outgoing correspondence.
●Received and distributed faxes and mail in a timely manner.
●Received and screened a high volume of internal and external communications, including email and mail.
●Maintained and reserved the executive conference room calendar.
●Dispersed incoming mail to correct recipients throughout the office
●Planned travel arrangements for director and certain staff.
●Wrote reports and correspondence from dictation and handwritten notes.
●Planned meetings and prepared conference rooms.
●Organized files, developed spreadsheets, faxed reports and scanned documents.
OGS DESIGN AND CONSTRUCTION ROME, NY - Office Manager
January 2003- August 2007
●Coordinated meetings with other project managers and served as main liaison between manager and construction staff.
●Increased meeting efficiency by developing meeting agendas.
●Handled and processed all work bids.
●Maintained all incoming and outgoing correspondence.
●Ordered supplies and materials necessary for projects.
●Maintained supply and material inventory needed for project managers.
●Implemented daily meeting schedule.
●Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
●Liaison for all electricians and subcontractors.
●Properly routed agreements, contracts and invoices through the signature process.
EDUCATION
Mohawk Valley Community College
Associates Degree Journalism, 2003-2005
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