Program Manager C D
Resume:
Staci Navas
Middle Village, N.Y. 11379
*******@***.***
SUMMARY OF QUALIFICATIONS
Proficient in Word, PowerPoint; Access and Excel; Outlook; QuickBooks; SharePoint.
Adept at multi-tasking, taking charge, working independently.
Outstanding organizational skills and communication abilities (both oral and written).
Take pride in quality of work; Strong sense of professionalism; Willingness to go the extra mile.
PROFESSIONAL EXPERIENCE
New York City Transit – MTA C & D
January 2019 to Present
Principal Administrative Associate I to IQ Consultant Hiring Analyst
Work directly for the Program Manager in the Stations and Electrical Departments
Responsible for flagging stations on the NYCT Map for repair/installation for each month/year
Work with all subcontractors to obtain necessary paperwork
Promotion to Work with C&D Job Shopper Hiring Process Director, Hiring Manager and Assistant to VP/Chief:
Coordinating with Senior Level Management, budget departments, and personnel for staffing Business Units (over 100 Managers) within the capital project division of Construction and Development
Assistance with creating SOW (Scope of Work) for Construction project requests for hiring job shoppers with the MTA – C&D DSO
Obtaining approvals from Senior Level Management to acquire Temporary Staff for DSO Managers withing the C&D
Resume review of candidates to ensure selection of the best candidates for interviews
Coordinate candidate interviews and orientation
Assisted in facilitating On-Boarding for new job shoppers
Processing Renewals of 48 job shoppers in a timely fashion
Manage and help resolve conflicts that arise with job shoppers
Improving and maintaining reports for tracking the status of requests for personnel
Analysis of each job shoppers WARs, de-obligate wars not used to 100% capacity
Prepare newly hired job shoppers by (onboarding process, i.e. paperwork, set up work stations, get all supplies, head off the orientations; access passes, set up computers and printers). Get consultant ready to start work on their first day
Work with Consultant Services for Renewals and promotions. Prepare all paperwork and get all approvals
Responsible for Organizational chart and Project Information spreadsheet
Create Powerpoint, Access, Word, Excel and SharePoint presentations and spreadsheets
Book all conference rooms for my department and for the contractors
Update all Consultant RFP Reports; Rosters; Renewals; Weekly Meeting Reports with Head of Consultant Services. Handled on a minute to minute basis
Acme Skillman Concrete Co. Inc.
October 2016 to December 2018
Office Manager
Process all contractor payments for Port Authority, DDC, SCA, Parks Dept., Con Ed, etc. including submitting, changes, back up receipts and purchase orders, retainage, close-out of jobs
Responsible for all Vehicles, registrations, inspections, repairs Responsible for keeping all necessary company documents, permits and licenses up to date (ex. HUT, IFTA, BIC, Vendex, etc.)
Work with all subcontractors to obtain all necessary paperwork, insurances, SAR’s, invoices, certified payroll
Obtain permits and certificates of insurance (new and renewals or extensions)
Work closely with President pertaining to bidding (light estimating)
Handle Submittals, Transmittals, Change Orders, RFI’s; manage logs for each
Enter, update, maintain Subcontractors information in PIP system
Take care of personal tasks for President and Vice President (bill pay, banking, problem solving, etc.)
Run office efficiently and effectively
Daven Electric Corp.
October 2013 to September 2016
Office Manager
Run office while boss goes
Track and Log all hours
Prepare Payroll (ADP, Prevailing Wages, AIA’s, etc.)
Order all supplies necessary to run the office efficiently
Order job materials
Obtain permits and certificates of insurance
Work closely with President pertaining to bidding (light estimating)
Accounts Payable Accounts Receivable Run office efficiently and effectively
Create invoices, purchase orders, etc.
Patriot Electrical Corp.
May 2011 to October 2013
Assistant Project Manager
Prepare and send out transmittals and submittals for architect approvals; submittal log upkeep
Responsible for weekly meeting minutes
Liaison between Project Officers, Clients and Project Managers
Purchasing of all Materials; Lead Time items and special orders
Obtain permits and Certificates of Insurance for all jobs
Work with Project Manager on payment requisitions
Responsible for all Subcontractor approvals
Responsible for Daily Job Reports
Answer phones, emails, and faxes.
Create Purchase Orders in QuickBooks for various orders.
Obtain all necessary documents to prepare for Fire Alarm Inspections (A-433; B-45: TM-1, drawings, etc.)
A.S.C. Contracting Corp.
March 2010 - March to 2011
Assistant Project Manager
Light estimating
Prepare and send out submittals for architect approvals; submittal log upkeep
Responsible for weekly meeting minutes
Liaison between Project Officers, Clients and Project Managers
Work with School Construction Authority and Board of Education in all aspects of school construction
Obtain permits and Certificates of Insurance for all jobs
Work with Project Manager on payment requisitions
Responsible for all Subcontractor approvals
Responsible for Daily Job Reports
Take photos at job sites for various submissions
Answer phones, emails, and faxes.
Create Purchase Orders in QuickBooks for various orders.
Betlen (DEP) - Manhattan Pump Station
June 2006 - December 2009
Technical Assistant
Assistant to the Resident Engineer, Deputy Engineer & Office Engineer in all aspects
CMIS System. All Workflows from scanning documents, formatting and packaging of DEP letters, change orders, letters to contractors
Order office supplies
Obtain permits from contractors from DOT & DOB. Responsible for keeping track of all permits and their expiration dates
Handle various tasks for the Inspectors, Scheduler, and Contractors
Scanning of all Daily Reports, Contractors Reports, Inspector Reports, Final Copy Drawings, Monthly Payments
Work directly with CMJV @ Newtown Creek
Interact with employees at DEP on a daily basis.
Responsible for all machines in office (i.e. copiers, computers, etc.) including repairs and daily maintenance; Set up work stations for new employees (i.e. phones, computers, supplies, etc.)
Go to person in Manhattan office for IT Tech in order to assist him with various tasks/problems via telephone.
Vardi Group
April 1999 – June 2008
Office Manager/Executive Assistant to Partners
Accounts Receivable/Payable. Pay bills, write checks, generate payroll, bank reconciliations and billing.
Serve as the primary contact for all office services vendors and office issues, including computer troubleshooting and building management
Perform various Human Resources duties, such as fielding employee health insurance and benefits questions and monitoring employee attendance and vacation schedules
Arrange and manage appointments and calendars for the two Partners of the firm
Maintain client database and contacts
Coordinate Clinical Department and Upper Management travel arrangements
Oversee renovations and inter-office moves
Manage receptionist
Maintain maintenance staff to ensure a clean and organized work environment
Coordinate all jewelry shows from beginning to end (Booths, electrical, phones, meetings, contracts, supplies, food, etc.)
Grant Thornton LLP, Melville, NY
September 1996 to April 1999
Administrative Assistant to VP Sales
Formulated and typed all correspondence
Prepared and updated presentations for potential new clients, as well as existing clients using PowerPoint
Created expense reports and monthly customer billing using Excel
Light accounting work
Coordinated financial reports, engagement letters and representation letters
Scheduled all business travel and hotel reservations
Created filing system from scratch
Assisted in reception relief
Toy Biz, Inc., New York, NY
December 1990 – October 1995
Administrative Assistant to VP Sales
Typing of all Sales Department correspondence
Daily maintenance of Sales and Inventory spreadsheets using Lotus and Excel
Follow-up of all daily incoming and outgoing emails and faxes
Ordering of toy samples for Sales Reps and Customer Service
Liaison between Sales Reps and Customers
Kept office organized, organized binders and ordered office supplies
Worked Toy Fair Every year
EDUCATION
Katharine Gibbs School
1989 - 1990
Melville, NY
Certified Professional Secretary
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