Quickbooks Online Payroll Administrator

CAREER SUMMARY

I am a trusted certified Payroll professional with considerable knowledge and experience in the field of Payroll and Accounting Administration and Bookkeeping. I am adaptable, confident and motivated self-starter, and quick learner. I have the ability of navigating through complexities and time-consuming tasks associated with payroll and accounting and help with managing them conveniently, with accuracy while ensuring compliance with provincial and federal laws and regulations.

CERTIFICATIONS

Canadian Payroll Administrator CPA/PCP Certification, Calgary, AB. o Payroll Compliance Legislation

o Payroll Fundamentals 1 & 2

QuickBooks Certifications:

o QuickBooks Desktop

o QuickBooks Online

o QuickBooks Online Advanced

Sage50 Certificate

Microsoft Certified Professional (MCP), Calgary, AB.

A+ Certified Professional - Computer Software & Hardware, Calgary, AB. EDUCATION

Diploma - Accounting and Payroll - ABM College, Calgary, AB

Bachelor of Science – Mathematics

TRAINING AND CERTIFICATIONS

Workday training courses

ADP Basics Payroll Software – Online Training Courses – ADP Portal

SAP – Online Training Courses – SAP Learning Hub

Ceridian software – Online Training Courses

Certificate of Completion – QuickBooks Virtual Canada 2021

Certificate of Completion – QuickBooks Online Accounting

Certificate of Completion – QuickBooks Online – Standard Payroll

Certificate of Completion – QuickBooks Online – Payroll Level 2

Certificate of Completion – QuickBooks Online – Reactive vs. Proactive Accounting

Certificate of Completion – CPA Academy - CPE – The Art of Asking Powerful Questions

Workday related training at AgeCare including orientation sessions QUALIFICATIONS AND SKILLS

Competency in Accounting and Payroll processing and review.

Complete knowledge of Payroll legislations with the ability to prepare and deliver daily, monthly and annual reporting and outputs including Net pay, ROE, T4 and RL1.

Strong ability to apply federal and provincial legislations to payroll including (CPP, EI, IT, Employment Standards Legislation, Worker’s Compensation Acts, and Quebec specific legislations), and complete RAND MATTI

algary, AB

Canadian Payroll Administrator (CPA)

Payroll Compliance Practitioner (PCP) Mobile: 403-***-**** Email: *********@*******.***

organizational remittances to federal, and provincial.

Strong ability to deliver full accounting cycle including Journalizing, Posting - Coding, Trail Balance, Preparing Worksheets and Financial Statements, Adjusting Entries, Closing Trail Balance, and Bank Reconciliation with General Ledger.

Exceptional bookkeeping and accounting skills, including daily accounts payable / receivable, analysis of Income Statements and Balance sheet transactions.

Skilled in using the following specialized Accounting and Payroll software: Sage50 Premium Accounting, Sage Intacct, Sage Business Cloud – Online, QuickBooks Desktop, QuickBooks Online, Ceridian - PayFlex, Oracle, HP Process Automation, Smart sheet, Ceridian Dayforce, OneDrive, Workday, and UKG.

Personal tax preparation using Profile software for small businesses, and individuals.

Excellent computer skills specializing in Microsoft Office 2016 which includes, MS Teams, Excel, Word, MS Access PowerPoint, Outlook, OneDrive and Skype, Zoom, and Slack. Soft Skills & Customer Service:

Detail-oriented, quality assurance and auditing skills.

Excellent Communication skills and quick learner.

Problem-solving skills, strong organizational, and time management skills.

Strong mathematical skills.

Team player, with the ability to also work effectively independently with positive attitude, and willing to work under pressure to meet established deadline.

Strong ability to efficiently multi-task.

Strong work ethics, committed, dedicated, enthusiastic and hard working. WORK EXPERIENCE

Senior Payroll Officer

Mphasis (AgeCare) – August 2023 – to date - Full Time

Transitioned from AgeCare to Mphasis and continued my AgeCare responsibilities in supporting AgeCare as part of the new organization.

Demonstrated continued effective and extensive experience in supporting AgeCare using Workday and other Payroll applications.

Provided full cycle payroll processing for full time, part time, salary, hourly, casual and unionized – non unionized employees.

Senior Payroll Specialist

AgeCare – February 2022 – to August 2023 – Full Time

Provided effective and extensive payroll service experience using Workday and other Payroll applications.

Provided full cycle payroll processing for full time, part time, salary, hourly, casual and unionized – non unionized employees.

Managed sensitive employee’s information ensuring confidentiality and integrity of data.

Responsible for performing, leading payroll tasks and collaborating with the payroll team and other teams (internal and external).

Effectively handled client communications and correspondences through emails and phone, resolved issues related to different sites, managed the communications with HR support and HR partners as needed, provided guidance and support to employee and managers regarding payroll inquiries, issues and policies.

Setup garnishees for employees according to correspondences and communications received from CRA.

Responsible for executing and completion and processing of the following Payroll activities, using Workday, and UKG, for the sites below:

o Payroll Bi-weekly for ~60 different sites around Canada for salary, hourly, and unionized – non unionized employees with a different pay period cycle calendar. o Follow-up with the sites, HR partner and employees for any missing onboarding information. o Managed requests of new hire, status changes, assignment of employees to the right Union, leaves, termination paperwork and weekly processing of assigned sites, of salaried and hourly and unionized employees, following payroll compliance, guidelines, and legislation. o Responsible for creating and pull-up of reports from Workday and UKG for Hours to balance. o Balancing payroll, using pivot tables and v-lookups, entering, adjusting, and making any corrections needed.

o Responsible for establishing communications with Kronos support teams and HR support and HR partners to resolve any payroll issues.

o Performed regular check and investigation for the employees that are moved to different position or transferred to different sites, assigned them to the correct union, and refund or deduct from the employee’s union dues, parking, ID card for the new hire and others as need it. o Management and adding vacation, sick, in lieu, severance, meal card, life time hours, Covid top- ups, parking, ID cards, bonus, daily stipend – travelling nurses, and others, doing retro for union new collective agreements and rate changes.

o Created different kind EIBs in Workday and upload it for the government top up, meals, benefits, profession fees and bonuses and others.

o Added payroll input and checked all the audit reports for all the sites, performed review and solved problems and issues with the retro calculation result and complete the retro to process payroll.

o Responsible for regular check of all the audit reports before complete the payroll. o Completed bi-weekly reconciliation of payroll and settlements. Completed all the reports, and printed cheques.

o Responsible for pulling the final payroll register and all the reports like vacation sick stat report, union reports, payroll analysis reports, RRSP and RPP and MPP pension reports, garnishees reports, parking reports, social club reports, and BC Health staffing reports and others reports of union and non-union sites and others.

o Created invoices for union, garnishees, RRSP, social club and others and send them to A/P. o Updated the payroll schedules for all the site after payroll has been completed. o Prepared required documentations, such as excel sheets, project allocation and reports for accurate payroll and sharing with the accountant.

o Responsible for ensuring accuracy of various banked and time balances. o Responsible for creating union billing invoice monthly for all the sites o Updated all the remittent numbers for the finance after each pay. o Provided ongoing support and assistance to the Finance A/P and A/R teams.

Responsible for maintaining and meeting payroll deadlines.

Creating and processing the ROE’s for terminated and on-leave employees, create on-demand ROEs, solve any issues with employees ROES with Service Canada.

Responsible for generating employee reporting and reconciliation of pension, RRSP, and group benefit plans.

Completion of bank return payment from the finance and process On-Demand Payments – off cycle, and complete the settlements, and printing of cheques.

Completed end-of-month audit reports – payroll schedules for all the sites ACIL, ALBUS and ASTER, and other General Ledger accounts and trial balance for the current year and the prior year, and ensuring end to end balancing for accrued payroll, vacation payable, and WCB payable and share these reports wit finance team

Responsible for checking, approving or declining suppliers invoices that are send to A/P.

Prepared all required payroll reports and remittance to meet the deadlines.

Performed peer reviews of workloads for members of the payroll team before sign-off.

Coordinated Payroll activities and assigned work to team members as needed. Provided continuous oversight training, support, guidance and help for team members and ensured accurate processing of payroll.

Provided orientation and training to new employees on AgeCare Payroll processes and tasks.

Participated in weekly team meetings.

Participated and performed Workday testing – project of new sites for over 30 new sites, troubleshot, reported failures, issues and defect, checked E2E testing scenarios, making sure everything is working like production.

Bookkeeper and Office Administrator

All Tasks services Ltd. - October 2020 – February 2022 (Full Time)

Performed various activities like, data entry, Posting and Coding invoices – Bills and receipts for General ledger accounts.

Managed bank feeds.

Prepared bank and credit card and reconciled accounts and maintained information and data accuracy.

Prepared all the Financial Profit & Loss (P&L) and Balance Sheets reports. Prepare trial balance of year end books, and prepared and filed general ledgers and monthly Financial Statements.

Created custom reports for clients.

Responsible for journal entries and Posting Daily Deposits.

Maintained and posted Accounts Payable (A/P).

Calculated and processed Payroll and Paystubs for clients, related to government remittance using different software.

Prepared other statistical, financial and accounting reports.

Prepared annual WCB estimates and reports.

Prepared and filed tax returns GST/HST for clients, using the CRA website for payroll and filing of GST returns, and complete the authorization code submissions.

Calculated fixed assets and depreciations.

Strong ability to multi-task and management of deadlines for different clients.

Proficient in using Cloud accounting software to perform accounting tasks.

Experience with accounting related applications software such as Dext- Receipt Bank, Hub doc, Autoentry, Wage Point, Playworks, Liscio, e-courier, and ADP.

Digitized all the reports, statements and documents.

Performed office administrator role and duties, like, ordering office supplies and managed and organized shipping and courier activities.

Payroll Administrator

Worley Parsons (Craft Department) – February 2020 – September 2020 (Contract) Worked as part of the Worley/Jacobs Payroll team and performed various activities independently including, completion of full payroll cycle by analyzing, verifying and preparing data for payroll, timesheets. My responsibilities include:

Participation in weekly team meetings.

Processing of payroll activities through utilizing and navigating multiple systems from Oracle, Payflex, Ceridian, HP Process Automation (Liquid Office), Canada CRA websites.

Ensured quality controls in the payroll process and updated required documentations.

Managed users and client communications and maintained data confidentiality related to any day-to- day Payroll inquiries and communicated back via email and telephone.

Responsible for verification of user information and provisioning of T4s, ROEs, Pay Stubs - Pay advice.

Applied security controls for sharing and distribution of confidential and personal information, using encryption and password protection.

Responded effectively to client and user inquiries and took appropriate actions to ensure timely review and resolution of any issues and discrepancies.

Managed and completed full-cycle, weekly and bi-weekly payrolls for multiple companies across Canada.

Processed Employee Overrides (EO's) like (Travel Dues, Monthly Dues, Field Dues), Condition Forms, Retro Pay and Remittance for Union.

Responsible for processing and balancing of adjustments, retroactive pay and terminations.

Responsible for calculating, withholding and completion of garnishees and remittance on a weekly basis for many entities.

Responsible for verification and amendments of user information, including the issuing and submission of ROE Web, editing, and troubleshooting.

Completion of weekly Roster Banking (A/P) and E-Post processing for employees of many companies.

Responsible for managing and adding new projects and new jobs and records in Oracle.

Responsible for submission, updating and verification of Banking Auto Deposit information and processing Net Pay Replacement, when required.

Responsible for completion of all the TD1 Tax Forms for the employees like CCP, Tax exempt and Additional taxes deducted.

Recording and verification of timesheet adjustments and other compensations.

Filing and other administrative duties as required.

Managed and completed Payroll and their Benefits, Maintenance runs and Daily Bonus runs, which include OHR, Supplemental, and Terminations, Costing, Absence, Pay Time Off (PTO), Burden & Engine reports, and Timecard Extract, and also balancing the payroll register with the balance sheet and then refresh the master file.

Ensured that compliance with regulatory requirements and SOX controls are adhered to.

Effectively used MS Excel for data manipulation and correlation between the various databases and Payroll systems, like VLOOKUP and pivot table.

Demonstrated strong analytical, error resolution skills, and quick learning skills of various problems and scenarios.

Highlighted and escalated relevant issues and problems as needed to Supervisor and Manager.

Performed payroll data and file cleanup activities on a daily basis, and organized all the files, and E- mails.

Bookkeeping and Tax Administrator

Alpha Payroll and Accounting Services – September 2018 – January 2020

Established and followed engagement procedures for business operating model, these included checklists, and best practices.

Recorded and delivered business transactions, revenues and expenses for individual and small businesses at month end and year end.

Provided information and timely responses to clients.

Classified and organized financial documents related to bank statements and Transactions for purchases, sales, invoices, receipts and payments (Accounts Receivables, Accounts Payables).

Reconciled, validated and recorded all financial transactions, including the day-to-day, ensured and checked all transactions for correctness.

Prepared GST filing data.

Completed personal tax returns for individuals.

Bookkeeping Administrator/Desktop Analyst

Target Online Ltd - August 2003 - December 2017

Posted bank transactions, and reconciled all the bank accounts. Classified and organized financial documents related to bank statements and transactions for purchases, sales, invoices-bills, receipts and payments A/R and A/P.

Created various financial reports for each month. Recorded related to company revenues and expenses at month-end and year-end.

Performed detailed data entry activities and accurately recorded and reviewed all financial data, validated and recorded all financial transactions, ensured and checked all transactions for correctness.

Digitized all the reports, statements and documents.

Prepared GST filing data.

Submitted all documentations and performed month-end and year-end-closings, and prepared records for Accountant for year-end and tax filing purposes.

Miscellaneous IT support activities, and support of small business (Oil & Gas, Dental, and Law firms) which included desktops deployments, and software installs and resolving any problems.

Developed standard documentations and procedures for desktop maintenance programs. VOLUNTARY SERVICES

Bookkeeping and Accounting Administrator

Beacon Accounting Services – January 2020 – February 2020

Performed various bookkeeping tasks, record reconciliation, tracking and documentations for multiple customers, using Sage 50 and QuickBooks.

Performance advance MS Excel tasks, including VLOOKUP, Excel formulas, queries and Pivot tables.

Managed and completed all required data entry tasks of expense records.

Performed General Journal entries.

Performed office administration duties.

Teacher

St. Mina Church Community Center of Calgary - January 2011 – to date

Developed and administered learning curriculum, presentations and materials.

Managed and delivered teaching materials to Pre-School, Elementary, and Junior High classes.

Presented subjects and materials to students, in-class and online.

Attended regular staff meetings.

Facilitated and organized class events, programs and activities. Library Coordinator/Customer Service representative St. Mina Church Community Center of Calgary, November 2011 - December 2014

Handled all purchasing and financial transactions, and reports.

Performed office and library administration work.

Attended regular staff and management meetings.

Memberships:

Certified Professional Bookkeepers (CPB) of Canada

CPA Academy

References:

Available upon request

Contact this candidate