Administrative Assistant Credit Card
Resume:
CHERYL DOSS
Round Rock, TX *8664
paul cheryl ****@*****.***
EXPERIENCE
Empire Roofing
January 2022-Present
Administrative Assistant
Responsibilities: Answer phones and assist customers with making payments to their accounts, writing up leak reports, answering customer questions on charges to their account and answering any questions from builders on bids we received and jobs we are bidding. Responsible for monthly reconciliation of Home Depot charges and make sure all receipts have been received. Reconcile monthly Fuelman and credit card charges against all receipts are correct. Enter PO’s into Navision when employees call in for supplies and materials need for jobs. Receive invoices from vendors and enter them into Navision for payment and making sure correct GL’s are used. Check all invoices for accuracy and verify that we have received the proof of delivery before entering them for payment. Reach out to vendors if there are inconsistencies in invoices we receive to figure out if we are due any credits or if it was due to a pricing increase. Responsible for month end closings, making sure all invoices for the month have been entered for payment or placed on hold, all credit card charges match and receipts have been received, credit card charges are entered into Navision for payment, Fuelman monthly statement is run, making sure all fuel receipts have been received and that statement matches report received by our corporate office. Run weekly reports, Project Reports and Committed Cost Reports, for the sales guys and the unit President. Saving all copies of invoices, PO’s, credit cards, Home Depot, vehicle repairs and checks are saved onto the shared drive. Making sure all office equipment is working and stocked. Any other projects assigned.
Lively Delivery Service
March 2019-December 2021
Accounting Assistant
Responsibilities: Scan and E-Mail POD paperwork along with any noted damages to customers, Answer phones and take and enter orders when needed, Apply checks and ACH’s to customers accounts, Send customers breakdown of charges when needed. Maintain customer, driver and vendor files. Prepare all documents for rating. Update and maintain the DHL portal for billing and payment purposes, Train new hires/temporary employees on processing customer paperwork, Any other projects assigned.
Coast to Coast Mechanical
June 2012 – February 2019
Administrative Assistant
2
Responsibilities: Answer phones. Entering PO’s and invoices into Quickbooks. Filing, faxing, and maintaining project books. Creating cover pages for the project books. Invoicing customers. Payroll. Pulling permits. Scheduling inspections. Issuing PO’s to vendors. Making credit card payments over the phone. Scheduling service repairs. Setting up travel plans when required by making hotel arrangements and/or booking flights., Ordering office supplies and maintaining office cleanliness. Reconciling fuel receipts against fuel usage report received each month. Harte-Hanks
August 2011 – June 2012
Child Care Enrollment Specialist
Responsibilities: Answer incoming calls and assisting clients with making appointments to tour Child Care Centers across the country. I started with this company through Volt Temporary Services in August 2011 and I was hired directly with the company in November 2011. Express Personnel @ Field Asset Services
November 2010 – March 2011
Vacant Property Registration
Responsibilities: Registering vacant properties for multiple clients in different states. Responsible for knowing what paperwork is required for the various registrations. Responsible for validating where a property needed to be registered, either with the City or County. I was moved to the QC Department where I was responsible for checking the work, of both the processors and validators, to make sure the properties were being registered with the correct entities, the correct paperwork was completed and the correct fees were being charged. Express Personnel @ Embree Construction
September 2010 – November 2010
Accounting Clerk
Responsibilities: Matching PO’s to invoices and getting them ready to be submitted for payment. Reconciling receipts to monthly credit card statements and making sure purchases were within company guidelines.
BMC Select
March 2009 – September 2010
Credit Department
Responsibilities: Match PO’s to invoices. Submit invoices to customers on a weekly basis. Submit statements to customers monthly. Print any reports needed by the customer or the sales person responsible for the account. Call customers about past due payments, post payments received and clear customer accounts. Answer multi-line phones and transferring callers to the correct place.
Foxworth-Galbraith Lumber
3
April 2006 – March 2009
Office Manager
Responsibilities: Matching PO’s and invoices. Send invoices to customers for payment. Check on status of unpaid invoices and contacting customer for payment. Create work orders. Create invoices for customers. Perform all receiving of materials. Perform all A/R and A/P for the company. Make bank deposits. Handle all HR issues including payroll for up to fifteen employees. EDUCATION
JUNE 1986
HIGH SCHOOL DIPLOMA, JOHN W NORTH HIGH SCHOOL
SKILLS
• I can run office equipment, I have experience in Word and Excel, I have learned multiple
computer programs.
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