Office Manager Human Resource

KARIM ULLAH

Human Resource/Recruitment/Admin Manager and Master of Business Administration

Pakistani +974-******** +92-335******* ***********@*****.*** Saudi Arabia: +966-*********

Seeking to join a reputed organization as HR Manager/HR Consultant/Admin Manager/Office Manager/Project Coordinator to deliver the best of my professional ability. I aim to achieve a responsible position in a professional working environment. Hence, I am looking forward to a dynamic, growing and progressive organization where my potential skills and abilities that I have developed from my education and special training can be efficiently utilized and rewarded accordingly.

COMPANIES

à Khaled Projects Co, Qatar

à Al Ali Engineering (V2 Parts For Trading), Qatar à Al Wakeel Group, Qatar–(Qatar Gas Project Raslaffan) à Redco International, Qatar

à ZGC, Qatar

à SRSP, Pakistan

à Nayatel (Telecom), Pakistan

à Railway, Pakistan

à CMT & SD (Central Mechanical Transport and Stores Depot), Pakistan PROFILE VALUE

• Developing HR policies and ensuring compliance

• Managing recruitment, selection, on boarding of employees

• Overseeing employee training and development programs

• Administering compensation, benefits, and performance appraisal systems

• Building employee engagement through various initiatives

• Handling employee grievances and conflict resolution

• Ensuring legal compliance in all HR processes

• Analyzing HR metrics and developing actionable insights

• Leading the HR team to achieve goals

SKILL SET AREA

• Neat & well-organized

• Independent worker

• Work well with deadline

• Collaborative and efficient

• Motivated by problem solving

• Strong Ethics

• Love Learning

PROFESSIONAL EXPERIENCE

Employer: Khaled projects company, Doha Qatar

Duration: Since Feb 2022 to till

Co. Profile: Construction Company (Roads and Infrastructure) Designation: HR/Recruitment/Office Manager

Job Duties:

• Prepare current and designing new recruiting procedures.

• To supervising the recruiting team and reporting on its performance.

• Update and Keeping track of recruiting metrics.

• Published create job ads in various portals.

• Resumes screen and job applications.

• Initial conduct phone screens to create shortlists of qualified candidates.

• Job Description for all positions.

• Contactingalladministrativeactivitiesrelatedtoanorganization'spersonnel.

• Maintaining recruitment strategies, implementing systems for managing staff benefits, payroll and behaviour and on boarding new employees.

• Provide communication and transportation system to assist in smooth of the business operations.

• The company’s professional network builds through relationships with HR professionals, colleges and other partners.

• To organize office operations and procedures.

• Employees queries regarding office management issues.

• Office or site plan activities, like parties, celebrations and conferences. Employer: V2 Parts For Trading (Al Ali Engineering) Doha, Qatar Since: March 2021 to Oct 2021

Co. Profile: Sports Vehicle Spare Parts and Repairing Designation: HR Consultant

Job Duties:

• Prepare list for management on the administration of human resources policies and procedures.

• Timely completion of human resource related projects.

• Research HR, track and analyze metrics and suggesting sight to improve decision making.

• Guide HR personnel about any recurring issues and problems.

• Cooperates HR professionals in recruiting, training and management of employees.

• Plans to create and design for applying new techniques for driving change in HR processes.

• Revising, developing, and implementing HR policies and procedures.

• Suggest implementation of suitable HR technology for business advancement.

• New trends and advancements in the human resources filed. Employer: Al Wakeel Group, Doha, (Qatar Gas Ras laffan) Duration: Since, Sep 2019 to Mar 2021

CO. Profile: Construction Company (Roads and Infrastructure) Website: www.alwakeelgroup.com.qa

Designation: HR/Recruitment/Admin/Office Manager

Job Duties:

• Establishing a recruiting, testing, and interviewing program and counselling manager on candidate selection.

• Maintain the work structure by updating job requirements and designing a job description for all positions.

• Regularly update the pay plan by conducting periodic surveys, recommend revisions in pay structures and implementation and monitoring of any revisions after approval from management.

• Arrange periodic training for employees to prepare employees for their respective jobs.

• Legal compliance by monitoring and implementing applicable employment laws and regulations issued by the ministry of labour Qatar and other ministries.

• Processing through PROs of all employment visas (application, follow-up, stamping, etc) to ensure timely issuance of visa and minimize the time in arriving of new employees.

• Updating Human Resource staff by recruiting, selecting, orienting, and training employees.

• Coordinating with ministries about visa status on a regular basis, keeping an updated status of the visa processed and fulfilling all deficiencies highlighted by the ministry in order to obtain a visa of the employees.

• Office supplies inventory and the purchasing of new material.

• Organize and supervise other office activity which mainly includes event organization, renovation, facilities arrangement and others.

• Hiring, selection, and orientation of administrative staff and providing a safe and secure work environment.

• Purchasing of printing and other material as required for the day to day running of the office. Employer: ZGC (Zuharatsurur General Contracting) Doha, Qatar Duration: Since, Feb 2019 to Sep 2019

CO. Profile: Construction Company

Designation: HR Consultant

Job Duties:

• Establishing a recruiting, testing and interviewing program and counseling manager on candidate selection.

• Maintain the work structure by updating job requirements and designing a job description for all positions.

• Regularly update the pay plan by conducting periodic surveys, recommend revisions in pay structures and implementation and monitoring of any revisions after approval from management.

• Arrange periodic training for employees to prepare employees for their respective jobs.

• Ensure legal compliance by monitoring and implementing applicable employment laws and regulations issued by the ministry of labour Qatar and other ministries.

• Processing of all employment visas (application, follow-up, stamping, etc) to ensure timely issuance of visa and minimize the time in arriving of new employees.

• Maintains human resource staff by recruiting, selecting, orienting, and training employees.

• Processing Medical & Finger-printing of employees to ensure their ID cards are issued and penalties are avoided.

• Coordinating with ministries about visa status on a regular basis, keeping an updated status of the visa processed and fulfilling all deficiencies highlighted by the ministry in order to obtain a visa of the employee.

• Monitor inventory of office supplies and the purchasing of new material.

• Organize and supervise other office activity which mainly includes event organization, renovation, facilities arrangement and others.

• Hiring, selection, and orientation of administrative staff.

• Purchasing of printing and other material as required for the day to day running of the office.

• Manage and provide communication and transportation system to assist in smooth of the business operations.

Employer: SRSP (Sarhad Rural Support Project), Pakistan Duration: Since, Feb 2017 to Sep 2019

Designation: Admin Manager

Job Duties:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

• Recruit and train personnel and allocate responsibilities and office space.

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

• Manage schedules and deadlines.

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

• Monitor costs and expenses to assist in budget preparation.

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).

• Organize and supervise other office activities (recycling, renovations, event planning etc). Employer: Redco International Doha, Qatar

Duration: Since, Dec 2014 to Jan 2017

CO. Profile: Construction Company

Designation: HR Manager

Job Duties:

• Checking and approving visa applications prepared by HR team and ensuring that all the application complete and all the required documents are attached.

• Timely processing of all employment visas (application, follow-up, stamping, etc) to ensure timely issuance of visa and minimize the time in arriving of new employees.

• Processing Medical & Finger-printing of employees to ensure their ID cards are issued and penalties are avoided.

• Coordinating with ministries about visa status on a regular basis, keeping an updated status of the visa processed and fulfilling all deficiencies highlighted by the ministry in order to obtain a visa for employees.

• Timely processing of employee’s ID for renewal on expiry.

• Process the Civil ID & Health Card renewal of employees according to the company policy.

• Processing of Licenses/Business Permits of the company, company’s new offices, new Joint Ventures and fulfilling other necessary legal requirements of municipalities and other authorities.

• Issuance of all kind of NOCs after the approval of management.

• Processing of traffic regulation/requirements, assisting for driver licenses application.

• Fulfilling the ministry of Health requirements for employee safety, welfare, wellness, and health.

• Maintaining professional and technical knowledge by attending workshops, reviewing professional publication and reviewing publications and laws issued by the government to avoid any possible law- breaking.

Employer: Naya Tel Pvt Ltd (Pakistan)

Duration: Since, Oct 2008 to Dec 2013

CO. Profile: Telecom & DSL provider Company

Designation: Admin Manager

Job Duties:

• Hiring of Admin staff, Facilities, Kitchen, Building, Utilities, Security, Common Room, Staff Uniform, Hygiene, stationary, Transport, Coordination, Support, Excursions, Emergency support.

• Procurement of all Operational Equipment.

• Managing the Ware House.

• Cost Analysis of Purchases and Vendor Management.

• Responsible for implementation of SOPs related to Admin Dept.

• Work in the collaboration with the rest of all departments of the organization to create synergy to achieve the defined goals & objectives.

• Coordination with Government Departments & different Housing Societies i.e. CDA, PTA, PEMRA, Cant Boards and Housing Societies in order to streamline the processes of Development and Civil works.

• Coordination with media channels, handling all claims related to travel, fuel, incentives & medical.

• Maintaining updated data regarding all tasks mentioned above in an organized manner in soft and hard form.

• Other specialties include document controlling, Administrative and procurement. Employer: CMT & SD, Pakistan

Duration: Since, July 2001 to Sep 2008

CO. Profile: Central Mechanical Transport & Stores Depot Designation: Project Coordinator

Job Duties:

• Procurement of all Operational Equipment (Mechanical Spares of all kinds of Vehicles.

• Under direction, performs a variety of shipping/receiving, stocking activities; stores and distributes supplies and equipment; maintains inventory and stock records, and perform related work as required.

• Perform general storekeeping and warehouse duties; maintain accurate manual and computer records, perform physical labor; understand and carry out oral and written instructions.

• Receives and inspects all incoming materials and reconciles with purchase orders, processes and distributes documentation with purchase orders, reports, documents and tracks damages and discrepancies on orders received.

• Receives and stores documents and confidential files; maintains record of approved document and confidential file destruction.

• Receives, stores, tags, and tracks surplus property; prepares property lists for items to be sold at auction.

• Maintains the warehouse, records area and stores area in a neat and orderly manner managing the Ware House.

• Cost Analysis of Purchases and Vendor Management.

• Responsible for implementation of SOPs related to Admin Dept.

• Work in collaboration with the rest of all departments of the organization to create a synergy to achieve the defined goals & objectives.

• Coordination with Government Departments & Army (EME, Signal, Ordinance, GHQ, Station HQ, etc for Vehicle maintenance to streamline the processes.

• Handling all claims related to traveling, fuel, incentives & medical.

• Maintaining updated data regarding all tasks mentioned above in an organized manner in soft and hard form.

Employer: Pakistan Locomotive Factory, Pakistan

Duration: Since, Aug 1998 to Aug 1999

CO. Profile: Rail Manufacturing and Maintenance Company Designation: Sub Engineer

Sub Engineer.

Maintenance of electric equipment.

Checking and handling of power related issues.

ACADEMIC QUALIFICATIONS

Master of Business Administration

Al Khair University, Islamabad, Pakistan

Completion Date. December 2009

Bachelor of Arts

Peshawar University, Peshawar, Pakistan

Completion Date. Jun 2000

DAE (Diploma of Associate Engineer),

Government Polytechnic Institute Swat, Peshawar Board, Pakistan Completion Date. Jun 1998

Matric – SSC

Government High School Mingora, Swat Board, Pakistan Completion Date. 1995

REWARDS (Nayatel Pvt Ltd)

• The organization awarded Shining Star in December 2010 for Best performance and Top Evaluation.

• CertificateofappreciationonMarch2013 Cricket Tournament of Nayatel as Event Organizer.

• Certificate of appreciation onApril2013annualTrip as Event Manager.

• Certificate of appreciation on10thannual event as Event Manager.

• Certificate of appreciation on09thannual even as Event Organizer.

• Certificate of appreciationon08thannual event as Event Organizer. PERSONEL DETAILS

DOB : Jun 25, 1978

Visa : Resident (Transferable)

QID No : 278********

License : Qatar Driving License

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