Administrative Assistant Executive
Resume:
Stephanie Logan
***********@*****.***
OBJECTIVE
Skilled Executive assistant at the C-level with a reliable history of completing tasks on schedule, solving issues independently, using creativity to enhance processes and working diligently to achieve organizational goals with respect for confidentiality.
EDUCATION
Kaplan University, Ft. Lauderdale, Florida
Associates Applied Science Degree
Business Administration
National Education, Center Houston, Texas
Secretarial Certification
Accounting
WORK EXPERIENCE
Contract Employment – Chevron - Microsoft 2022 – Present
Lead Administrative Assistant for Vice Presidents, General Managers and their direct reports.
Assists with general administrative tasks such as arranging meetings and appointments, managing e-mails, calendars, reports, presentations, events/meetings, invoices, office supplies, files, catering, etc
Keeps track of all office business expenses (Procard and T-Card), monitor spending throughout the year, investigate inconsistencies, update organization charts, and manage distribution lists.
Demonstrated strong critical thinking skills in a high-pressure work setting where the ability to handle multiple tasks was crucial, and excellence was expected.
Organized travel within and outside the country
Help with data administration as part of our resource management system. Some of the tasks would involve keeping data quality, resolving problems, entering data and providing different support for solution owners.
Manage and provide structure to team collaboration tools and be fluent in Microsoft applications. This includes developing and managing SharePoint materials, MS Teams Channels, etc.
Organize and maintain team collaboration tools and be proficient in Microsoft applications. This involves creating and managing SharePoint resources, MS Teams Channels, etc.
Skill in using financial data systems such as SAP, Concur, QuickBooks to produce reports on targets and generate summary materials from those reports
Organizes all the details for office relocation and helps with the hiring and termination of staff.
Organize team building and other Asset Performance activities.
Supports other Administrative Assistants when required. Additional projects, as needed.
Oliver Builders Inc. Houston, Texas 2017 – 2022
Executive/Administrative Assistant
Handled general operations tasks such as greeting customers/clients, coordinating with vendors, accounting, contract management, human resources issues, and inventory control programs. Also, managed accounts payable activities.
Oversaw daily operations for all building sites. Planned and conducted safety meetings at the jobsites. Coordinated site meetings with the trades, established a positive relationship with trades and the city building department. Managed and organized the construction office.
Demonstrated strong critical thinking skills in a high-pressure work setting where the ability to handle multiple tasks was crucial, and excellence was expected.
Obtain city approval for every part and phase of construction work. Reviewing the plans and documents for all building projects.
Organized travel within and outside the country
Ensured strict confidentiality regarding all business and client matters. Took minutes at executive meetings.
Created, updated, and delivered various reports related to finance and production such as cash flow reports, invoices, purchase orders, contracts, vendor, and job files.
Maintained production schedules according to planned targets and objectives.
Performed research using online and other sources to meet the requirements of each project.
Supported Human Resource and payroll department when needed. Set up, maintained and arranged all file systems and folders; both physical and digital.
Answered phones and directed trades.
MEC Associates, Inc. Houston, Texas 1994 – 2015
Executive/Administrative Assistant
Provided C-level executive level office and administrative support.
Transcribes, edits, types, proofreads, and creates documents to ensure timely and accurate communication between departments and outside organizations.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and complex travel arrangement.
Provide discrete and confidential coordination of sensitive company information.
Use discretion interfacing with all levels of individuals, internally and externally.
Prepare, evaluate and edit incoming and outgoing communication for the executive
Organize special meeting and events.
Coordinated domestic travel
Carries out Human Resource tasks, such as preparing new hire packages, background checks, issuing W-4, collecting and auditing I-9’s, setting up interviews, communicating with applicants and recruiters, organizing pre-employment testing, booking travel for applicants if needed.
Represents the executive team by attending meetings in the executive's absence; speaking on behalf of the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Processes all A/P and A/R transactions and reconciles against electronic and manual records.
Maintains customer confidence and protects operations by keeping information confidential.
Completes special projects as required.
Secures information by completing data base backups.
Creates electronic record of all invoicing into A/P system.
Maintains professional and technical knowledge by attending educational workshops.
reviews professional publications; establishes personal networks; participates in professional societies.
Maintains office supplies inventory.
Contributes to team effort by accomplishing other duties as needed.
SKILLS
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
QuickBooks
Accounts Receivables
Human Resources
Accounts Payable
C-Level Support
Internet savvy
General Ledger
Workday
SAP - Concur
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