Accounts Payable Office Manager
Resume:
Jill Wind
******@***.***
Glendale, AZ *****
*Office Manager / Bookkeeper *Accounts Payable *Accounts Receivable
*Marketing *Billing / Collections * Payroll/HR
Software
QuickBooks -- MS Excel/Word – Outlook - ACCPAC (SAGE 300) - Skyline – On Base (Tuaca/Tequila)
Goldmine - Peachtree – Citrix XenApp – AMSI – Yardi - Timberline – Great Plains – VISUAL -SAP
Experience
Peoria Dental 1 LLC dba CR Smiles Dental Center, Simply Implants LLC & Simply Implants Institute 4/2015–6/2023
Bookkeeper – Financial Manager
Shopify Sales & shipping, AP, Contractors pay, and Bookkeeping through Month End processing
Practice: Conducted Accounts Payable and Payroll using QuickBooks and Paychex.
Streamlined the Accounts Payable processes by initiating ACH payments.
Maintained Vendor Files, reconciled statements and pay by check.
Initiated Debit card, Wire transfer or online.
Kept relations with Vendors via phone, email or text.
Verify hours, vacation, sick and holidays to ensure an accurate payroll.
Calculated Associate Doctors pay weekly and prepare checks.
Managed 13 Bank Accounts Daily: transfer funds when needed; Import into QuickBooks, coded, post and reconcile. Weekly-monthly)
Verified daily deposits (Insurance and patient checks, Credit Cards, Cash and Insurance Direct Deposits) with reports Dentrix Software from Office Manager.
Monitored and approved Dental and Office supply orders. Maintained Petty Cash funds.
Close each month by reconciling all Bank accounts, preparing JE’s for completing PL’s.
Year End close: 1099’s, prepare and compile all information for CPA to complete Corporate Taxes.
FSA Food Services of America /SSA System Services of America 7/2014-4/2015
Accounts Payable
Processed invoices and enter them into the system.
Utilized 3 Way PO matching skills to ensure a high level of accuracy for payments.
Reconciled Vendor Accounts on a regular basis to ensure accurate information was being stored.
Reviewed reports to verify inventory to conduct write offs.
Utilized Excel functions, specifically Vlookup, to create efficiency and navigate large sets of data.
Use multiple forms of communication to answer vendor and co-worker questions.
Valley Forge Nut & Bolts MFG 10/2013 - 4/2014
Account Payable and Payroll Manager
*Accounts Payable match all invoices with PO's and Receiver, then code and enter
*Payroll create the reports to calculate the hours worked and put any Sick time, Vacation time, etc
To give the Controller for final review
*Create files for new employees (review all paperwork - check Social Security number and the I 9
Form on their government websites
*Maintain Petty Cash and reconcile *Open all daily mail and distribute to correct person
*Answer all incoming calls and greet everyone. Must sign in; get safety glasses and be announced
KForce Accounting Contractor 8/2013-10/2013 (Contractor~Project)
Robert Half Internationa~Accountemps 5/2013-6/2013 (Contractor~Project)
Paradise Valley Private School dba Tesseract School 5/2012 - 5/2013
A/R Accounting Assistant
*Deposit and reconcile all receipts (tuition, fees, donations, etc)
*Billing any new Students throughout the year and miscellaneous Billings
*Collections (via phone, emails or letters)
*Interact with Parents concerning Student Account/Ledgers
*Petty Cash maintain and reconcile
*Filing, phones, miscellaneous tasks
Robert Half International~Accountemps~Harlem Globetrotters 1/2012-4/2012 (Contractor~Project)
ROTH Production Co, LLC “Rosie on the House” Radio Show 10/2005-7/2011
Office Manager / Bookkeeper
*Office duties: Answering phones, office and household supply inventory replenishment
* Credit Cards – Reconcile and code 9 company Employee Credit Cards for payment
*Calculate monthly commissions using MS Excel
*Monitored Payroll and biweekly Journal Entries
*Responsible for writing staff meeting agendas and minutes
*Maintained and Update personnel files and SOP Manual
*Prepared yearly Insurance Applications
A/R duties: maintained accounting spreadsheet for billing (saves time & more efficient), create and bill over 108 invoices monthly; follow up on receivables (make all collection calls and monitor Partners), make all deposits
A/P duties: Code and enter approximately 60 bills per month; including Job Costing and Event Coordinator; monitor Vendor aging and cut checks. Calculate, enter and monitor all Late Fees.
Education
Westside High School – Diploma
University of NE – no Degree; some college courses; currently pursuing options
Day Courses completed: “Getting The Most from Microsoft Excel”
“Exceptional Customer Service” and “Numbers Skill Course”
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