Accounts Payable Business Management

TOBIE A. KENT

**** **** ***** *****, ***** Jordan, UT 84095 - 801-***-**** - *****.****@*****.***

Summary

I am a motivated, detail oriented, self-starter eager to devote 10+ years of business management, accounting knowledge and experience in multiple industries toward actively contributing to the success of a great organization. I am dedicated, very well rounded and technically skilled with a versatile administrative skill set. I excel in resolving employer challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer satisfaction and the bottom line. I offer advanced computer skills in MS Office Suite, QuickBooks (all desktop & online versions) certification, Photoshop, Illustrator, InDesign, Acrobat Pro and many other software applications or programs. I love to implement my graphic design, marketing, and creative skills when beneficial. Key Skills

• Extraordinarily detail oriented

• Exceptionally hard working, dedicated, and loyal.

• Creative, organized, goal & task oriented.

• GAAP knowledge, AP/AR & general ledger.

• Keyboarding at 65 wpm.

• Research, investigation & resolution skills

• Financial statements & cash flow management.

• Account reconciliation & analysis

• Report & document preparation

• Process, policy & procedure development.

• HR management & payroll processing

• Tax return preparation & filing

• Proficient computer & software skills.

• Passion for people & forming positive company

cultures.

• Versatile, adaptable & kind team leader and

player.

• Excellent written & verbal communication skills

• Strong ability to multi-task & meet deadlines.

• Self-motivated, independent, and trustworthy.

• Capable of learning new software & other things

very quickly.

Related Experience

Assistant Controller & Accounts Payable Manager - Canyon Home Care & Hospice, Red Rock Pharmacy, Red Rock Medical Supply, CABZ and Canyon Advisory Group - 2015 – 2017

• Managed all accounts payable, employee and vendor relationships and records.

• Compiled, managed & processed bi-weekly payroll and contractor payments.

• Researched, and investigated the unique employee time keeping and payroll challenges pertaining to this industry. Developed many solutions to improve the accuracy and timing of payroll compilation, through integration with the current software and systems utilized.

• Prepared financial statements and advised administrative personnel of accounting needs.

• Performed monthly, quarterly, and yearly account reconciliation, analysis, and resolution.

• Established, and continuously improved a paperless system throughout the accounting department and set an example for other departments to transition to an all-electronic system as well.

• Improved efficiency with automation, optical character recognition, document management and ERP software. Researched, investigated, and sorted the countless options available to one that fit the company’s culture and needs. Ultimately revising and streamlining labor procedures for a significant return on investment.

• Enhanced employee morale and cultivated a positive working atmosphere by expressing sincere appreciation to co- workers verbally and/or via written avenues as well as by listening and sharing concerns and ideas with upper management and administration.

• Designed, and developed new expense reports to include the necessary information that the former forms did not provide.

• Developed, and implemented accounting systems and infrastructure to allow for and accommodate rapid growth for all five companies. Including an expense approval work flow and official policies & procedures specifically relating to accounts payable.

• Implemented downloading and uploading of many different transactions into the accounting software to speed up data entry. This saved considerable amounts of time, significant resources and improved the efficiency and accuracy of all finances and reports.

Office Manager, HR, Purchasing & Inventory Manager - Boulder Tools LLC dba Boulder Bag – 2020-2022

• In addition to all the responsibilities stated above and below that were my responsibilities here as well, I revised, setup and cleaned up three QuickBooks company files to produce accurate and insightful financial reports. I also organized & designed the paperless and papered filing systems.

• Created and configured all items sold that were manufactured at the facility including accounting for all the raw materials/components that went into each product sold, resulting in informative cost of goods sold accounts and saving over $35,000 in inventory assets by fine tuning and balancing the purchasing of all raw goods.

• Created and implemented UPC barcode labels, designed products tags, company letterhead, as well as all accounting and QuickBooks transaction forms (invoice, sale receipt, sales order, statements, purchase order etc. form templates).

• Developed and implemented manufacturing workflows, as well as integrated coordinating software including Webgility, A to X, excel apps & more with QuickBooks Enterprise saving 25-30 hours per week in data entry for intercompany transactions and all ecommerce sales from multiple online stores.

• Developed a wide base of vendor relationships and negotiating skills to assure the purchasing of the least expensive, top-quality products were purchased. As well as implementing purchasing and receiving work flows with multiple checks and balances utilizing and matching all purchase orders, packing lists and invoices before payment approval and processing.

Accounting Manager, Administrator, & Director of Accounting – Dartmouth Consulting/Halifax Advisors - 2022-present

• Managed, improved, developed & oversaw the daily operations of the firm’s entire bookkeeping department.

• Established & enforced proper accounting methods, policies as well as creating internal controls & procedures to ensure the timely & accurate recording of financial transactions, preparation & presentation of financial reports/statements.

• Created an official new client onboarding process including the creation of a welcome email template, new client intake information, auto-pay authorization, & service selection forms in fillable pdf, regular pdf, & excel formats.

• Analyzed, monitored, & corrected all QuickBooks Online & QuickBooks Desktop accounting data for 10-12 clients when I started to the current 55-60 client company files with continued growth & success.

• Developed a new hire working interview process as well as the creation of a knowledge & skills assessment to aid in the hiring process and improve the strength & retention of our accounting/bookkeeping team members.

• Utilized many features available in QuickBooks Online Accountant that were previously unused or unknown in order to improve our company efficiency, accuracy & overall client satisfaction.

• Implemented a hosted server-based system to utilize QuickBooks Enterprise Solutions software for our clients that have multiple entities & in need of a more robust accounting system or ERP system. Allowing both our in-house bookkeeping team as well as our clientele & their staff to access the software remotely saving them & us approximately $2,000 to $3,000 in software subscription fees alone.

• Recognized & built workflows & processes around the unique & individual abilities, skillsets & strengths of our team members while providing support & training in other areas. Establishing strong, valuable relationships with them.. Office Manager, Chief Financial Offer & Administrator - Pro Blades Inc - 1996-present

• Established key scheduling and time tracking software & processes for multiple landscaping & service-based crews. Resulting in over $40,000 of labor savings per year.

• Developed, and managed all accounts payable, receivable, general ledger, financial reporting, account reconciliation, balancing, analysis, job costing & budgeting processes & tasks.

• Managed and updated merchant accounts. Saving thousands in unnecessary merchant fees per year.

• Researched, and implemented all business insurance; including liability, workers compensation, health, and automobile policies.

• Prepared and submitted timely sales tax and payroll quarterly & yearly tax returns.

• Managed, and prepared all payroll activities including payroll reports and employee/sub-contractor records and files. Processed all W2’s and 1099’s multi-state and federal.

• Developed & prepared marketing campaigns. Utilized my graphic design skills to create logos, flyers, post cards, letter heads, brochures, business cards and several other business documents.

• Researched, created & executed company safety and employee policies, marketing & compliance procedures. All with accompanying and corresponding digital and print manuals. Professional References

1. Dusty Litster, Director of Business Development – Boulder Bag: Phone – 801-***-**** 2. James Endicott, Owner/Managing Partner - Boulder Bag: Phone - 801-***-**** 3. Jody Young, Bookkeeper - Dartmouth Consulting/Halifax Advisors: Phone - 801-***-****

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