Administrative Assistant Facilities Manager
Resume:
Maria Gross
Experienced Facilities Manager Seeking
Administrative Assistant Position
A highly organized and efficient professional with experience in facilities management and project
coordination. Looking to leverage my skills in
administration, project management, and coordination in an Administrative Assistant role.
*********@*****.***
KEARNY, NJ
Work Experience
Project Manager
Mount Sinai Hospital
2007 - 2013
- Led project planning sessions, ensuring all administrative tasks were handled efficiently. - Managed project progress and adapted work as required. - Worked closely with team members to ensure all administrative assistance was provided.
Facilities Manager
ISS Facility Services
1999 - 2013 • Newark, NJ
- Managed and coordinated facility functions, ensuring smooth operations and efficiency. - Assisted in administrative tasks, including scheduling, correspondence, and handling customer inquiries. - Collaborated with different departments to ensure facility efficiency and safety. Facilities Coordinator
2005 - 2007
- Coordinated facility functions, including administrative tasks. - Assisted in the management of facility-related projects. - Provided administrative support to the facilities team. Administrative Assistant
1999 - 2005
Repeatedly promoted during 14-year tenure with ISS Facility Services. Coordinated all phases of construction and space planning for major health insurance company, building maintenance, travel arrangements and coordinate corporate events. Quickly became a trusted manager known for "can-do" attitude, flexibility and high-quality work. Highlights: *Coordination of all in-house building tradesmen, IS and telecommunication staff, outside contractors and vendors, to successfully implement and complete a project *Perform space planning, furniture purchase/coordination and move migration related tasks *Prepared monthly financial reports and quotations for customers *Helped create database for companywide online reservations, work requests, surveys and trained employees *Conducts pre-move and post-move walk-throughs' to ensure spaces are ready to receive occupants and ensure moves were executed properly and customer issues are resolved *Reconfigured offices/workstations throughout the building and supervised the construction of a LabCorp center and employee health center for employees within the building *Responsible for budget development, process of invoices, update monthly reconciliation for all projects and related expenses, project documentations, and close outs *Earned excellent marks on performance reviews and attendance. Excellence in areas including work volume, accuracy and quality; ability to learn and master new concepts; positive work ethic; and commitment to providing unsurpassed service. *Helped coordinate company events that contributed to a higher company moral
Administrative Assistant/Office Manager
Prudential Insurance Company
1979 - 1996 • Newark, NJ
Served as an administrative assistant/office manager to the management team, handled a busy phone system, functioned as primary liaison to customers and ensured a consistently positive customer experience. Highlights:
*Wrote performance reviews, salary recommendations and handled attendance records *Compiled data for daily, weekly and monthly production reports *Paid all invoices from vendors *Marketing studies *Ordered office supplies for 3 buildings *Main contact for facility related issues within 3 buildings *Responsible to hire and train new employees within the department *Supervised up to 40 people in the Customer Service/Mail Center area *Made travel arrangements for executives in department *Organized company events for employees and vendors Education
Kearny High School
High School, Business Management
Present
- Studied various aspects of business management, including administrative tasks. - Developed skills in project management, coordination, and administration. - Gained knowledge in business operations and management. Skills
Administration Project Management Coordination Business Operations Facility Management
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