Administrative Assistant Part-Time

**** ******* ****** ******, **********, GA ***** 914-***-****-Email: *******@*******.***

Judith E. Johnson

Experience

*/**/****-**/**/2020

New York Presbyterian Hospital

White Plains, NY

Administrative Assistant

• Dispatch calls to the proper mechanics in a courteous manner

• Supervise part-time Staff Assistant

• Answers phone and routes call to the Director & Manager

• Arranges and coordinates the scheduling of departmental meetings

• Maintains confidential departmental files and records in accordance with established

procedures.

• Process Purchase Requisitions & Check Request

• Maintains departmental supplies to replace depleted stock in accordance

• Kronos keeper for the department; maintain accurate record of employees

vacations, sick & Personal days.

• Open & close out PM/Work Orders using the TMS system.

• Prepare Preparations book for The Joint Survey Commission Surveyors

10/07/07 – 2/18/08

Temporary Excellence Inc –

130 W. 42nd. Street, NYC

Administrative Assistant

See duties below

04/29- 09/20/2007

Bones & Joints Associates

White Plains, NY

Surgical Coordinator

• Schedule Orthopedic Surgeries

• Screens call for Primary Doctor and schedule patient appointments

• Verify Insurance Information and get Prior Authorization for Surgery

• Prepare all correspondences for patient ex. Process disability forms

Insurance forms, Leave of absence Forms, Return to work form

• Transcribe Medical Reports, via Dictaphone.

10/09/06 – 06/27/07

Temporary Excellence, Inc

130 W. 42nd. Street, NYC

Administrative Assistant

Process exam and desk copy requests

• Maintain marketing database

• Assist managers in market research and sales analysis

• Execute publicity review mailings

• Updating records in STAR and other title information functions

11/01/89 – 04/27/06

St. Vincent’s Hospital & Medical Center

08/02/05 – 04/30/06 Program Coordinator for the Pediatric Department

Screens telephone calls for Chair and Vice Chair.

Coordinates daily activities for the Chairperson & Vice Chair.

Coordinate travel arrangement for chair & vice-chair for conferences &

seminars

Verify credentials of all incoming physicians

Preparation and distribution of monthly residents schedules

Transcribe departmental meeting.

1997-2002 Office Coordinator, Administrative Director of Outpatient Department

Screen phone call for the director and 5 managers

Order equipment for eight clinics & also general office supplies

Transcribe departmental minutes, agendas, correspondences, and

proposals using strict confidentiality using typewriter, transcription

and Computer

Maintained correspondence and filing as necessary for management

staff and prepared departmental memos.

Coordinated completion of employees’ annual assessment. Maintained

record of same.

Complied with hospital and department confidentiality, safety, and

policies and procedures infection.

Prepare check requests for staff attending seminars or conferences

Distribute petty-cash to staff and patients

1994 - 1997 Executive Secretary, Quality Management Department

Typed minutes, agendas, correspondence and proposals requiring strict

confidentiality using typing, transcription and PC skills.

Maintained correspondence and filing as necessary for management staff

and prepared departmental memos.

Coordinated completion of employees’ annual assessment. Maintained

record of same.

• Complied with hospital and department

Education

2/2004 – 2/2007)

BBA in Health Care Management

1998 - 8/10/00 Associate Degree in Business Management.

1983–1984

Certificate in Secretarial Studies

References : Available

American International University- Online

Westchester Business institute

Advanced Career School

Illinois, Chicago

White Plains, NY

130 W/ 42nd St. NYC

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