Accounts Payable Specialist

Susana Trevino, M.A.

A C C O U N TANT ● F I N A N C E A N A LYST

A C C O U N T S P A YABLE S P E C I A L I S T

713-***-**** **********@*****.*** Houston, TX

--- --- --- --- --- --- -P R O F E S S I O N A L S U M M A R Y --- --- --- --- --- --- --- Bilingual (English/Spanish) dedicated and detail-oriented accounting professional with 15 years of experience in financial analysis and accounts payable. Adept at reconciling accounts, resolving discrepancies, and maintaining compliance with accounting standards. Proficient in utilizing accounting software and ERP systems to streamline workflows and optimize efficiency. Strong communication and interpersonal skills, enabling effective collaboration with cross-functional teams. Committed to delivering high-quality results and contributing to the financial success of the organization.

--- --- --- --- --- --- A R E A S O F E X P E R T I S E -- --- --- --- --- - PROFESSIONAL

SKILLS

Financial Data Analysis Accounts Payable/Receivable Process Improvement Financial Systems and Software Source-to-Pay (S2P) Invoice Processing Reconciliation Regulatory Compliance Payment Processing GAAP Vendor Relations Expense Management Vendor Management Data Entry Problem Solving

TECHNICAL

SKILLS

Accounting/ERP Sysytems: SAP, VIM, QuickBooks, Oracle and Microsoft Dynamics AX Document Management: Kofax and MetaViewer

--- --- --- --- --- --P R O F E S S I O N A L E X P E R I E N C E --- --- --- --- --- --- FINANCE & ADMIN PAYMENT ANALYST, Google, Inc. Houston, TX Sept 2021 – April 2024 Responsible for overseeing and analyzing financial transactions within Google’s EMEA (Europe, Middle East and Africa) Dept., specifically focusing on payments made to vendors, suppliers, or other entities.

Managed end-to-end S2P payment processes, ensuring accurate and timely payment proposals.

Investigated and resolved inquiries regarding invoice, purchase order, and payment statuses, maintaining high customer satisfaction.

Facilitated prompt approval of payment proposals by collaborating effectively with approvers, meeting established timelines.

Analyzed recommendations for changes to standards and formulated procedures to address emerging issues not covered under existing standard practices/policies

Developed and implemented procedural enhancements to address emerging issues and improve operational standards.

Achieved consistent clearance of assigned volume, adhering to SLAs and reporting potential issues proactively to management.

Led initiatives to identify, define, and implement process and system improvements, enhancing efficiency and accuracy.

Provided expert resolution of technical issues, offering guidance to internal teams and stakeholders.

Coordinated and maintained operational control over payment systems, ensuring seamless functionality.

Managed triage of payment failures, disputes, and escalations, driving timely resolutions.

Conducted root cause analysis (RCA) on quality issues, escalating complex cases for swift resolution.

Regularly updated process documentation to reflect current practices and improvements. ACCOUNTS PAYABLE SPECIALIST, Total Oil and Gas Corp. Houston, TX Nov 2019 – Aug 2021 Verified the accuracy of payment data, reconciled accounts, and ensured compliance with internal policies and external regulations for multinational oil company, Total Oil and Gas Corp.

Managed the processing, distribution, and accuracy verification of up to 20,000 invoices monthly, ensuring timely payment and strong vendor relationships nationwide.

Collaborated proactively to identify and quantify value generated by S2P services, contributing to cost savings and operational efficiencies.

Supervised semiweekly closing processes, ensuring content validation and resolution of all related issues promptly.

Prepared AP liability summaries and cash flow reports for company executives, recognized for their accuracy, clarity, and punctuality.

Resolved extensive backlog, restoring order and organization to processes and records. Investigated and corrected billing problems, invoicing errors, and journal entry discrepancies to improve financial accuracy and compliance.

ACCOUNTS PAYABLE SPECIALIST, Westlake Chemical Corp. Houston, TX May 2018 – Oct 2019 Directed the payment cycle of invoices and safeguarded the financial integrity of Westlake, a global manufacturer and supplier of chemicals, by identifying discrepancies, resolving payment issues and optimizing payment processes for efficiency and cost-effectiveness.

Processed and organized electronic/hard-copy vendor invoices for import or scanning into Accounts Payable workflows.

Generated and analyzed S2P report data, ensuring timely supplier deliveries and updating status for past due orders.

Utilized Kofax Capture OCR software to validate and input essential invoice details accurately.

Conducted research and data entry tasks using SAP software, ensuring accuracy and completeness of financial records.

Managed intermediate functions within electronic Accounts Payable workflow software (VIM), enhancing efficiency and compliance.

Developed and maintained Microsoft Excel files for tracking and reporting purposes.

Addressed and resolved Accounts Payable inquiries from plant locations and external vendors, ensuring prompt and accurate responses.

Managed various Accounts Payable functions including supporting 1099 reporting, vendor maintenance, and processing non-VIM invoices, as well as overseeing all payment-related activities (Check, ACH, Wire) including check voiding in SAP.

Printed, filed, and organized all accounts payable documents and reports, maintaining a systematic record-keeping system.

Contributed to monthly closings as required, ensuring accurate financial reporting and compliance with deadlines.

Enforced compliance with Accounts Payable policies and procedures, adhering to company Delegation of Authority (DOA) guidelines to maintain financial integrity.

--- --- --- --- --- --- --- --- -- E D U C ATION -- --- --- --- --- --- --- -- Master of Arts in Organizational Management, The University of Phoenix, Houston, TX Bachelor of Business Administration, The University of Houston, Houston, TX

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