Executive Assistant / Office Manager

SERENE M. BLASCOVICH

Career Focus

Highly skilled and dedicated Office Manager / Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a fast paced, dynamic environment.

Summary of Skills

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Gregg Shorthand

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Travel and event coordination

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Dictation transcription

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Multi-Task Management

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MS Office proficient

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Project Management

● Lotus Notes

● Exceptional communication skills

Professional Experience

Executive Assistant, June 2018 to June 2024

MASTERMIND ASSOCIATION MANAGEMENT, LLC – Lakeland, Florida

●Provided support to President in the management of several community associations.

●Prepared monthly association reports, correspondence, and violation letters with supporting photographic evidence.

●QuickBooks bookkeeping of receivables and payables.

●Conducted on-site inspections of associations as determined by community Board of Directors.

Office Manager, May 2020 to Aug, 2022

WHITE OAK CONSERVATION FOUNDATION, LLC, - CENTER FOR ELEPHANT CONSERVATION – Polk City, Florida

●Provide support to Elephant Program Manager, veterinary team, and subordinate staff.

●Oversee the general functionality of the entire facility and maintain a good workplace environment.

●Supervise and act as a liaison between Human Resources and different departments.

●Responsible for ordering supplies and managing budget adherence.

●Prepare requisitions and purchase orders in QuickBooks.

●Created a Technology Development Program for staff training.

Contracts Administrator, March 2016 to June 2016 - Temporary Assignment

AMERICAN ASSOCIATION FOR PHYSICIAN LEADERSHIP – Tampa, Florida

●Assisted Director in overseeing, developing, and implementing policies and procedures.

●Created and maintained new database and repository for storage of contracts.

●Prepared, revised contracts.

●Created master contract / agreement templates.

●Conducted investigation for new contract management program and presented findings to C-Suite.

●Handled special projects for C-Suite.

Executive Assistant, August 2014 to April 2015 - Temporary Assignment

BRITISH AIRWAYS – New York, New York

●Provided support to Senior Vice President of Joint Business and General Management Team.

●Managed system access for over 130 contractors.

●Prepared daily reports for Vice President of Marketing.

●Handled heavy calendar management.

●Planned, coordinated, and prepared materials for international Management and Steering Committee monthly meetings.

●Arranged frequent international and domestic travel for Senior Executives.

●Prepared expense reports.

SERENE M. BLASCOVICH

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Executive Assistant, June 2013 to November 2013 - Temporary Assignment

CRISTOM CONSTRUCTION SERVICES, INC. – Whitestone, New York

●Provided support to President and Project Manager on the construction of a new 53-unit residential building.

●Handled multiple line telephone system.

●Kept calendar and arranged meetings.

●Prepared and sent out proposals to customers.

●Created voluminous spreadsheets, daily and weekly reports.

●Responsible for maintenance of drawing databases.

●Printed blueprints and construction drawings.

Executive Assistant, March 2006 to January 2013

BULOVA CORPORATION – Woodside, New York

●Provided primary support to Executive Vice President of Sales and backup support to President and In-House Counsel.

●Supported 60 retail merchandisers.

●Kept calendars for superiors.

●Arranged frequent international and domestic travel for executives.

●Prepared for and arranged both domestic and international conference calls and meetings.

●Managed project with Home Shopping Network and served as primary liaison between client and multiple internal departments to ensure clarity of goals and adherence to deadlines.

●Managed seasonal account forecasting and maintained numerous on-line vendor databases.

●Prepared reports, presentations, and materials for distribution during executive committee meetings.

●Established and singularly handled system for catalog mailings of Corporate Sales Division.

●Fulfilled telephone and digital requests for catalogs and images.

●Prepared expense reports and distributed mail to several departments.

Legal Secretary

March 1998 to May 2005

ROSS & COHEN, LLP – New York, New York

●Supported founding partner, mid-level partner and Of-Counsel attorney.

●Handled heavy daily dictation and transcription of correspondence, contracts, and agreements.

●Created hundreds of contracts for major construction projects including The Time Warner Center, The Freedom Tower, World Trade Center Redevelopment, The Jets Stadium, and numerous high-end condominium buildings.

●Entered attorney time sheets.

●Processed and distributed invoices to clients.

●Arranged and prepared for attorney conferences and client meetings.

●Handled attorneys' personal business including travel arrangements.

Education

THE WOOD SCHOOL – New York, New York

Associates Degree in Occupational Secretarial Studies

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