Administrative Assistant Data Entry

Career Objective

Seeking a challenging position with a growing company with possibilities of advancement. With being a fast learner, hard worker, reliable and eager, I feel I will be a great asset to your company.

Education

Texas School of Business - Houston, Texas

Education Level: 1 year college, technical or vocational school Major: Medical Office Specialist

GPA: 3.6

Graduated: Yes

Mar 2005 - Apr 2006

Occupational Experience

Veolia North America 05/2022-04/2024

Job Title: Administrative Assistant -Clerk/Inside Sales/Purchasing

•Answer phones, filing, scanning, faxing, type 50 wpm and general office support.

•Produced and distributed correspondence memos, letters, emails and forms.

•Received, sorting and sending mail by USPS. Also received and sent FedEx/UPS packages.

•Gather paperwork for billing packets for the billing department.

•Obtained invoices from TRANZACT for transportation of materials from companies such as Hennif, Space City, Cole City Cob and Sprint.

•Worked with Republic Services, Golden Triangle and Quala.

•Attended meetings, created sign in sheets and uploaded to file on the Google drive.

•Assisted Safety Supervisor with Certificates, Sign in sheets and uploaded to the Google drive.

•Organized and maintained paper and electronic files in DocScan, RPM and Google Docs.

•Worked off a Monthly Revenue Report with ten territories to make sure that all territories accurately received paperwork.

•Organized BOL’s, Manifest, Billing Reports, Scale Tickets, Weight Tickets, Bulk Disposal Tickets, Dock Copies, QAQC, Activity Reports, Packing Summaries, RFS’s, and Recap Emails.

•Data Entry of employee safety classes and certificates.

•May perform other support staff functions as requested.

The Mundy Companies 01/2019-01/2022

Job Title: Administrative Assistant -Clerk/Inside Sales/Purchasing

•Create Sales Order from Purchase Order from customer in SAP.

•Receive packing slips from orders and enter in SAP.

•Purchase of office supplies from different vendors.

•Administrative assistant and support to WATCO location.

•Provide invoicing & billing support (including responding to customer requests).

•Organize and maintain paper and electronic files for WATCO. Coordinate the off-site record retention for associated data entry records.

•Data entry of Inventory in SAP.

•Assisted in setting up LTL’s, Refers, Dry Van and getting quotes for best route.

•Created multiple spreadsheets on Excel.

•Data entry of vendor/customer information in SAP.

•Answer phones, filing, scanning, faxing, type 50 wpm and general office support.

•May perform other support staff functions as requested.

Scorpion Oil Tools 06/2015-01/2017

Job Title: Accounting Clerk/Purchasing/Shipping/Receiving

•Create Purchase Order for purchasing.

•Receive purchase receipts and enter in QuickBooks.

•Accounts Receivable in QuickBooks.

•Credit Card statement reconciliation.

•Data entry of vendor/customer information in QuickBooks.

•Ship/Receive shipments internationally and domestic.

•Answer phones, filing, type 40 wpm and general office support.

•May perform other support staff functions as requested.

Veritas Personnel (DHL-IAH) 05/2014-05/2015

Job Title: PM Supervisor of Operations/Dispatcher Manager/Clerical

•In charge of all Outbound International freight via DHL cargo plane.

•PM supervisor for designated dock workers and dispatch staff. This includes hiring, training, overseeing work, participating in disciplinary decisions and actions. Supervised 250 couriers and 25 dock workers.

•Dispatched drivers to pickup/delivery locations and assisted as needed.

•Data entry of shipment details, such as declared value of shipment, account number, shipper information, destination code, description of contents, dimensions of shipment, number of pieces, ITN number if over $2500 USD, and HAZ certifications if necessary.

•Data entry of POD’s (Proof of Delivery) information, such as customer name, time, date, AWB/Piece ID, and cycle information. Information entered into GOP and SCL system.

•Cleared shipments from Customs so that they can arrive to their destination without failure.

•Knowledge of Houston and the surrounding areas. Knowledge of countries on the OFAC list.

•Process paperwork of shipment, which consist of AWB and Commercial Invoice. Paperwork also needs to be

inspected for shipment information and scanned.

•Conducts employee evaluations, reviews and approves employee timesheets. Created dock timesheet and courier/dock phone list.

•May perform other support staff functions as requested.

AOT Delivery 06/2013-12/2018

Job Title: Driver/Dispatcher/Supervisor

•Acts as first line supervisor for designated dispatch staff, including hiring, training, overseeing work, participating in disciplinary decisions and actions, and establishing and evaluating appropriate performance standards in accordance with Central Dispatch objectives.

•Monitors and validates the accuracy of entries into the AOT system, including filing and maintaining paperwork associated with AOT entries.

•Dispatch and route drivers to routine, stat, or hotshot deliveries in the Houston and surrounding areas.

•Takes emergency and non-emergency requests for assistance, dispatching appropriate unit, and maintaining contact with responding units to gather and supply information.

•Coordinates major incidents to ensure that proper notifications are made; assists in call handling if necessary and coordinates with Incident Command.

•Conducts employee evaluations, reviews and approves employee timesheets, and investigates and resolves complaints or problems.

•May perform other support staff functions as requested.

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E-Tech Inc. 07/2010-01/2011

Job Title: Online Chat Representative & Outbound Telephone Sales Representative

•Data Entry, copy, fax, and email.

•Took multiple inbound chats with prospective business customers in designated market area to qualify leads and explain the type of service or product offered.

•Took outbound calls to prospective customers in designated market area to qualify leads and explain type of service or product offered.

•Communicated with current and prospective customers using a variety of computer and telecommunications technology/software to give information and answer questions regarding current promotions and new or upgraded products.

First Court of Appeals 12/2008-06/2010

Job Title: Deputy Clerk 1

•Received files, processes and maintains both paper and electronic documents for cases on appeal from lower courts original proceedings.

•Filed Civil/Criminal records such as Briefs, Reporters Records, Clerk’s Records, Orders. Motions and Correspondence.

•Assisted in answering telephone inquiries, maintain dockets and calendar systems for tracking managing case.

National Seating & Mobility 05/2006-08/2007

Job Title: Customer Service Rep/Senior Processor/Purchasing Agent

•Confer with customers by telephone or in person in order to provide information about products and services, to take orders or cancel accounts, or to obtain details of complaints.

•Responded to doctors, therapist, and insurance companies about the status of patient’s equipment or to obtain documentation necessary for the approval of order.

•Data Entry, verified, and scanned patient information, then filed in chart along with insurance verification.

•Verify insurance information to determine patient deductible and co-pay information.

•Reviewed approval/denial/pending letters to authorize for purchase, collect balance owed/ded./co-pay amount or appeal denial/pending letters from payer source with necessary documents.

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