Project Management Team
Resume:
Dennis Kearns
Orléans (ON)
K4A 4E2 ******.*********@*****.***
Languages: French, English (EBE)
Computer skills: Word, Excel, Power Point, Project Management, Power Play
Security Clearance: Secret II
Shared Services Canada November 2021- June 2023
Managing, developing, updating and maintaining project artefacts such as but not limited to: project plans, communications plans, technical documentation, MS Project schedules, various reports, long-term branch plans and documentation, close-out and lessons learn reports. Performing the business and task analysis necessary for delivering useable documentation and monitoring development and implementation activities for reporting purposes.
Ability to communicate clearly and effectively with clients (GC Departments) and all associated SSC sectors. To be able to work collaboratively in a standard or matrix team environment and work with multiple clients supporting the IM/IT deliverables associated with large project endeavours.
Maintain Project Plans, Presentations, etc, and provide for review and approval by all relevant stakeholders as appropriate.
Maintain the Project Schedule, in conjunction with Project Technical Authorities, for project team tasks and associated deliverables; Receive regular updates with revisions based on task updates from the project team, and update the Project Plan for communicating project status to the project team and Senior Management on a regular basis.
Maintain plans to implement approved solutions; Monitor project progress for reporting purposes, based on Schedule Progress, Action Items, Project Change Log, Decision Log, and Risk and Issue Logs; Participate in Status Review meetings with project team members, circulating meeting minutes for review; Participate in regular and ad hoc project team meetings, and provide regular status reports to SSC management; Provide project advice and guidance for other activities and projects as directed by the RP DG
Coordinate, monitor and contribute to the development of IM/IT procurement actions in support of client requirements and deliverables; Coordinate, monitor and contribute to the development of IM/IT cost benefit analysis in support of client requirements; Coordinate, monitor and contribute to the gathering of IM/IT technical requirements in support of client requirements; Provide reports that support the processes of SSC and specific clients; Develop plans to support large scale move of equipment and people as related to IM/IT requirements and deliverables;
National Defense June - August 2021 – January - February 2022
I work on the development of the Meridian Standard Project Definition Phase Plan (DPP) describes how the Definition phase will be managed and executed. The document is structured around the Definition Phase Roadmap and DND’s Project Management Plan template.
I work on the development of the new improve Signals Intelligence (SIGINT) database that is derived from communications intelligence, electronic intelligence and/or foreign instrumentation signals intelligence, irrespective of how it is transmitted (CDI, 2011). SIGINT includes:
I developed the Meridian Standard Project Risk Management Plan and the Project Risk Register that is a document that contains the information about identified risks, results of Risk Analysis (impact, probability, effects), as well as Risk Response Plans. You also use the Risk Register to monitor and control risks during the whole project life cycle. This process aims to collectively identify, analyze, and solve risks before they become problems.
Communications Security Establishment October 2021 – January 2022
Doing work on the preparation of the Joint Readiness Working Group (JRWG) Meetings
Review of the Meeting Agenda, Review of Action Items and Update for FY20-23
First Look at FY22-23 activities, JRA Study Task Results (Summary and recommendations concerning the JRA direct Study)
Round Table Comments and Closing remarks
To define Facilities Management into CSE P3 Services Category in generic business contexts and critically discuss the role of Facility Management Service Delivery.
Service Category is a comprehensive list of services categories existing for the specific CSE P3 organisation.
This involve:
Establishment of a reporting system within each of Honeywell’s and DXC’s service teams, specifically designed in response to the Output Specifications;
Regular face to face meetings reviewing performance and identifying areas of concern;
Monitoring performance against Plenary Properties’ Quality and Service Management Plan and the Project Agreement; and
Consolidation of performance results, with analysis of the Help Desk reporting system as well as physical monitoring results.
Canadian Coast Garde (CGG)
Research and Development Manager May 2017 – June 2021
Take the lead for developing the research management processes with private company within R&D
Worked with a range of stakeholders, actively manage and co-ordinate research projects across CCG.
Determined, implementing and monitoring research and development strategies, policies and plans
Developed and implementing research projects, priorities and targets to support commercial and policy developments
Leaded major research projects and coordinating activities of other research workers
Assessed the benefits and monitoring the costs and effectiveness of research and development activities
Interpreted results of research projects and recommending associated product and service development innovations
Provided advice on research and development options available to the organisation
Monitored leading-edge developments in relevant disciplines and assessing implications for the organisation
May publish results of significant research projects
Asset Management System (Maximo) October 2016- 2017
Managed, leaded, developed, designed and adapted the Financial and Human Resources data requirements by using standard diagramming techniques (Major and Sub Category Code, NATO Stock Number, Tag Number, Item Description, and more asset data), (ITS Financial Information (codes): Budget, Forecast, Obligation,
Prepared system requirements, source and processes analysed and designed throughout the database implementation of ITS automation of Capital Project (WBS), Financial and Human Resource processes.
Created the ITS logical data requirement models for and translated them into the integrate database with existing structures which ITS Technical Business database HR, IT & Asset Management) used every day
Facilitated, explained accountability guidelines to the client for project cost, schedule and quality with performance indicators simulated with Project management, and life cycle material management approach
ITS Business Intelligence November 2015- October 2016
Managed, Investigated & research data, information, knowledge and data sources that are used in decision-making process by ITS employees and analysed the current architecture, engineered BI and reporting solution for ITS Requirements. Provided guidance on designing and implementing functional and performance of BI solution
Demonstrated capabilities of information management requirements (Financial, Human Resources & Assets)
Administered & Constructed the ITS BI Survey, the ITS data requirements & the ITS Decision-Making Graph
Interviewed key stakeholders and summarised key survey results and build ITS information (data) Options
Developed Business Intelligence Implementation Plan (Short term, Medium term and Long term)
Communicated final ITS BI & IP with ITS employees, stakeholders (partners/clients) (senior management Presentation) and prepared and give researched analysed information presentations and make recommendation using diverse data sources.
CCG Incident Command System, Manager November 2015- October 2016
Managed the database administration workload, assigns work to team members, and ensures the success of the team in their support of the database availability requirements
Ensured all database best practices are documented, followed and maintained to evolving industry standards
Supported the development teams in all aspects of the systems development life cycle by providing a motivated team of CCG that delivers high-quality, timely services across all database life cycle environments; provides data management training opportunities to the supported teams and transitions database knowledge to assure the developers development
Partners with other infrastructure teams to deliver integrated systems solutions, stable operating platforms, and sufficient resources to support business growth
Evaluated, recommends and implements new database functionality, data management tools, and adjunct software in tandem with development teams, enterprise architects, and systems support organizations
Build a complete portfolio of well-documented policies and procedures that provide right-sized discipline to the evolving database technologies in place
Supported all system security policies and methods and proactively ensures the appropriate access to sensitive information
Participated in IT and general Management teams in building a workplace conducive to business success and employee personal development
CCG Engineer Professional Development Program Project November 2015- October 2016
Managed, conduct the first Draft the CCG Engineer mentoring program that is aligned to assist professionals engineer to ‘create their space’ within the organization.
Applied TBS policies and best practices in all aspects of Professional Development Initiatives, in Attracting, Recruiting, Hiring, Retaining, Motivating and Assisting new employees and regular staff)
Information Management September 2013-November 2015
Accomplish information systems staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures
Maintain staff by recruiting, selecting, orienting, and training employees; developing personal growth opportunities
Maintain safe and healthy working environment by establishing and enforcing organization standards; adhering to legal regulations
Sustain information systems results by defining, delivering, and supporting information systems; auditing application of systems
Assess information systems results by auditing application of systems
Enhance information systems results by identifying information systems technology opportunities and developing application strategies
Safeguard assets by planning and implementing disaster recovery and back-up procedures and information security and control structures
Risk Management Manager May 2008-September 2013
Conduct assessments to define and analyze possible risks
Evaluate the gravity of each risk by considering its consequences
Audit processes and procedures
Develop risk management controls and systems
Design processes to eliminate or mitigate potential risks
Create contingency plans to manage crises
Evaluate existing policies and procedures to find weaknesses
Prepare reports and present recommendations
Help implement solutions and plans
Evaluate employees’ risk awareness and train them when necessary
Senior Information Officer January 2008- December 2008
Acquired how to design, administer and manage grants and contributions programs in the federal government context that facilitated the administering of grants and contributions program with terms and conditions from the Transfer Payment Policy and Service Delivery Process (F415) course Recruited, Managed and Supervised a Summer Student Worker (Assessment, Recruitment and Supervision)
Managed, implemented, administered and control simple service contracts, ensure accountability to the client for project cost, schedule and quality.
Contributed to the development, implementation and monitoring of the APG’s strategic frameworks, objectives and priorities, with respect to the assigned portfolio.
Managed and maintained the new APG Information Systems (Contributions)
Provide information, advice and assistance to senior manager and staff.
Developed process documentation and delivered training session.
TBMS Reporting Tool (Cognos) Manager January 2002 – June 2014
Conceived, re-modeled, designed, implemented of the CCG Reporting Tool (new management tools) project and offers training session and the administrator of this system.
Recruited, Managed and Supervised a Summer Student Worker (Assessment, Recruitment and Supervision)
Solicited, planned, guided all phases of a contract services awarded (obtained)
Improved ITS computerize reporting models to facilitate ITS decision-making process by aligning with CCG priorities, plans, actual expenditures and performance results with the planning and reporting tool (Financial, Performance and HR information). Developed proper training and documentation
Planned/developed, collected (directly or indirectly), processed, analyzed, data integrating and/or disseminating and provided planning information for the ITS Business plan with Key information.
Managed the information system for use in planning and life cycle management of CCG assets
Collaborated with Capital project managers in various information system for increase efficiency, provided information to them and senior managers with necessary tools for project control
Lead the development and implementation of ITS Reports, including designing and creating specific reports
Developed various management reports that tracked financial and human resources information.
Performance Management Manager January 2000-January 2002 at HRSDC
January 2002 – June 2013 at Canadian Coast Guard
Supervise team of 2 employees
Oversee the development and implementation of an agency-wide performance appraisal program and provides advice and recommendations to TRS management and staff
Oversee the development and implementation of agency core competencies, core values, and key performance measures into performance appraisal system
Analyze and reports on measurement results
Provide ongoing oversight and support to ensure that performance measures being used to effectively manage operations identify and manage risks, and effect organizational change
Develop and conduct presentations and training to agency management and staff on the performance appraisal system
Provide training to all levels of staff on performance management and systems
Assist with developing and implementing agency performance improvement plans
Strategic & Business Planning Manager January 2000-January 2002 at HRSDC
January 2002 – June 2013 at Canadian Coast Guard
Define and establish strategic planning processes, plans, priorities, capabilities, measures of success, etc
Behavioral and Leadership Competencies
Develop and/or maintain strategic roadmap and assigned strategic dashboards/tracking mechanisms
Manage the timing of inputs/outputs that drive strategic project prioritization
Identify integrations across the organization that impact the group
Create and deliver strategic presentations, storyboards, etc tailored for specific audiences
Coordinate with strategic planning contacts across the organization (including the PMO as a key stakeholder) to develop and execute a holistic strategic planning process
Establish and maintain strong relationships with supported groups and project teams
Serve as the escalation point to resolve conflicts on priorities, goals, strategies, resources and key initiatives
Project Officer March 1998-January 2000 at HRSDC
Leaded the implementation of the New Investigation Authorities under Bill C-2 of the CPP and OAS acts
Analysed and evaluated acts/regulations, policies and procedures in regards to investigation
This Change Management and Public Service Transformation Project of the implementation of the New Investigator Officer positions in HRDC
Lead the ISP-NHQ National Investigation Initiatives project team
Managed, implemented, administered and controled service basic contracts
Leaded the delivery of the IIS national Investigation Officers reference guide (procedures, guidelines and technical explanations) for the.
Lead & defined the conceptualization and development of the Investigation Information System (IIS) and the development of performance information requirements.
Assisted in the development of a policy manual (procedures/guidelines) for Investigation Officers
Planned, coordinated and supervised the activities of a consultant (contractor), summer student and an administrative officer, including an evaluation of their work and contract management.
Planned, organised and conducted ISP Investigation Officers training sessions for all in the regions
Evaluate work performance and contract budget management (entry clerk on specific work assignments).
Defined scope of the database project, organized project plan, select products, developed initial implementation plan and schedule; perform training sessions, periodically review & monitored database performance
Planned, developed and implemented an Investigation Information System (IIS) and a comprehensive training program for Investigation Officers
Identified and analysed requirements for resources in the design and development of the IIS
Contributed to the design of the (IIS), a MS Access database (case management system) which fulfilled both the performance requirements of operational management as well as the functional needs of the investigation officer e.g. identifying best practices, lessons learned, etc.
Recruiter March 1998 – April 2023
Identify current and prospective staffing requirements
Prepare and post notices and advertisements
Collect and screen applications
Contact potential applicants to arrange interviews
Notify applicants of results of selection process and prepare job offer
Additional Training (Courses, Conferences/training events):
Essentials of Managing in the Public Service (G110), Effective Decision Making (T904)
Transfer Payment Policy and Service Delivery Process (F415), Management Development I Certificate,
Project Management Body of Knowledge Seminar Certificate
Modern Comptrollership: Managing for Results (HRDC formal training),
Cognos (Impromptu and Power play) certificates,
Member of the Balance Scorecard Collaborative (Drs Kaplan & Norton), PPX, TBS
Computer Skills
Microsoft Office 2007, Word, WordPerfect, Excel, Access, PowerPoint, Schedule+
Netscape Navigator, Microsoft Internet Explorer, Adobe Acrobat, Lotus 1-2-3.
Management Reporting System (MRS, Cognos 8), PeopleSoft, Salary Management Information System (SMIS), Abacus and SAS (PC & CMS), SPSS, Impromptu/Powerplay, DMDP
PROFESSIONAL DEVELOPMENT
Certificate – Project Management Body of Knowledge
Essentials of Managing
Effective Decision Making
Certificate - Management Development I
20 courses in project management at Coast Guard
EDUCATION
Université de Montréal
Montrtéal (QC)
Bachelor of Sciences – Economic Sciences
EMPLOYMENT HISTORY
Government of Canada February 1995 to present
Ottawa (ON)
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