Administrative Assistant Data Entry
Resume:
Fernanda Oliveira
Plymouth, MN ***** 612-***-**** ****************@*****.***
PROFESSIONAL SUMMARY
Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Financial Analyst position. Ready to help the team achieve company goals. 10+ years of experience working as both Administrative and Financial Assistant on large companies in Brazil.
Tech-savvy in use of spreadsheets, accounting and financial management software.
No sponsorship required for neither VISA nor work permission.
SKILLS
●Filing
●Scheduling
●Clerical Support
●Expense Reporting
●Office Administration
●Document Control
●Data Entry
●Workflow Optimization
●Spreadsheet Management
●Quality Assurance
●Mail Handling
●Invoice Processing
●Customer Relations
●Account Reconciliation
●Microsoft Excel
●Office Management
●Inventory Systems
●Administrative Support
●Payroll and Budgeting
●Time Management
●Computer Skills
●Professional Communication
●Prioritization
WORK HISTORY
Administrative Assistant 06/2015 to 03/2022
Sumitomo Rubber Do Brasil Curitiba, Brasil
●Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
●Restocked supplies and placed purchase orders to maintain adequate stock levels, inventory management.
●Filled data to the system to improve document organization and management.
●Scheduled office meetings and client appointments for staff teams.
●Received and sorted incoming mail and packages to record, dispatch, or distribute to the correct recipient.
●Assisted development and implementation of new administrative procedures.
●Purchased orders with suppliers for office supplies, personal protective equipment, uniforms.
●Managed department budgets and generated financial reports for management review.
●Assisted coworkers and staff members with special tasks on a daily basis.
●Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
●Filled forms, reports, logs and records to quickly handle all documentation for human resources.
Accounting Assistant 02/2021 to 11/2021
EDE Accounting Consultants Curitiba, Brasil
●Maintained clean and organized files by keeping accounts payable records up-to-date.
●Maintained accurate and complete documentation to facilitate accounting and filing functions.
●Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
●Used accounting software to prepare weekly and monthly financial reports.
●Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
●Completed payroll functions to facilitate accurate and prompt staff payments.
●Handled day-to-day accounting processes to drive financial accuracy.
●Recorded deposits, reconciled monthly bank accounts and tracked expenses.
●Matched purchase orders with invoices and recorded necessary information.
Financial Administrative Assistant 03/2012 to 11/2014
Proxxima Computers And Technology Curitiba, Brasil
●Analyzed financial reports looking for discrepancies and mistakes.
●Updated financial spreadsheets with daily transactions.
●Prepared balance sheets.
●Tracked and reconciled bank statements.
●Recorded accounts payable and accounts receivable.
●Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
●Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
●Surpassed team goals by partnering with colleagues to implement best practices and protocols.
●Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
●Managed filing system, entered data and completed other clerical tasks.
●Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
●Assisted coworkers and staff members with special tasks on daily basis.
●Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
●Completed forms, reports, logs and records to quickly handle all documentation for human resources.
●Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
●Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
●Volunteered to help with special projects of varying degrees of complexity.
●Established administrative work procedures to track staff's daily tasks.
●Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
●Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
●Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Accounting Assistant 01/2011 to 11/2012
All Latin America Logistics Curitiba, Brasil
●Maintained clean and organized files by keeping accounts payable records up-to-date.
●Maintained accurate and complete documentation to facilitate accounting and filing functions.
●Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
●Used accounting software to prepare weekly and monthly financial reports.
●Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
●Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
●Transferred data and documents to facilitate system migration and software updates.
EDUCATION
Bachelor of Science Accounting 12/2019
Uninter University, Curitiba, Brazil
LANGUAGES
Portuguese
Native or Bilingual
English
Professional Working
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