Accounts Payable Staff Accountant

Rachael Flowerette

Staff Accountant Profile

***********@******.*** • (214) 449 - 6910

LinkedIn• Garland, Texas

Summary

Dedicated accounting professional with over 10 years of experience in managing complex financial operations and systems across different industries including oil & gas, aviation, hospitality. Demonstrated expertise in GL/ERP systems, in conducting detailed audits, managing accounts payable and receivable, performing journal entries, and ensuring compliance with financial regulations. Recognized for fostering positive relationships with clients and team members, managing high-volume workloads and multitasking, maintaining productivity and quality under tight deadlines.

Qualifications Summary

Extensive experience with accounting software, including MS Dynamics, Great Plains, SAGE, and OGSYS, ensuring accurate financial reporting and compliance.

Familiar with QB Pro, Peachtree, DocVue, BOLO, Aircare, and Energy Link, leveraging these systems to support comprehensive accounting functions.

Advanced proficiency in Excel and Word, utilizing these tools to streamline processes and improve data accuracy.

Proficient in using Reqlogic, Smartsheet, ExpenseWatch, and JOMAR to optimize workflow and enhance project management.

Professional Experience

Accounting Specialist, Oil & Gas, September 2022 - Present

Venable Royalty, Ltd, Dallas, Texas

Collaborate with cross-functional teams to ensure accurate billing. Efficiently handle tasks such as collecting, verifying, and following up on client invoices, and skillfully managing credit and collections processes. Prepare precise journal entries for daily transactions.

Conduct thorough audits of appraisal notices, ensuring precise ownership details, correct decimal placements, and appropriate valuations, leading to enhanced revenue accuracy. File necessary protests, prepare payment statements, and record data in Excel.

Compile and maintain annual leasehold expense reports by acquisition, significantly improving the efficiency and accuracy of CPA reviews.

Manage and process weekly Joint Interest Billings (JIBS), applying revenue netting to invoices and maintaining a comprehensive tracking spreadsheet, resulting in an increase in processing efficiency.

Generate detailed quarterly shared expense reimbursement reports with complete documentation.

Accurately enter journal entries for deposits, wires, and credit card purchases, improving financial record integrity.

Process manual checks and recorded daily deposits, mastering the recording of revenue deposits, and enhancing cash flow management accuracy.

Uniflight, LLC Illinois Tool Works SNI Companies Concept Surfaces, LLC, Grand Prairie, Irving, Dallas, Texas

Accounting Administrator /Senior Accounts Payable Specialist /Accounts Payable Manager (June 2020 – August 2022)

In consecutive roles, oversaw the accounts payable function by processing invoices, handling payments, and coding expenses, while building and maintaining relationships with both new and existing vendors. Administered expense reports by processing and coding them, obtaining necessary approvals, and ensuring follow-ups. policies. Generated and managed AR invoices and purchase orders within SAGE, resolving discrepancies effectively.

Processed and vouched invoices daily, securing necessary approvals from different levels of the approval matrix. Enhanced invoice accuracy by reviewing and converting square footage, price, and quantity from international to US standards, facilitating prompt approval and payment.

Cleared up unapplied funds on the AP aging report by researching old credit card payments and wires.

Developed and maintained comprehensive supplier, vendor, contractor, freight company, and contract employee profiles in the payables system, optimizing efficiency and accuracy.

Ensured adherence to payment terms, consistently achieving on-time payments for suppliers and applying discounts, rebates, and credits accurately.

Maintained accounting ledgers by posting account transactions and reconciling processed work with system reports.

Implemented wire and ACH templates in the bank portal, reducing processing time for commonly used suppliers and vendors.

Coordinated with various plants to determine payment methods and processed sales and use tax for multiple states, assisting with month-end accruals.

Accounts Payable Specialist, Oil & Gas, January 2019 - May 2020

Primexx Operating Corporation, Dallas, Texas

Played a crucial role in the month-end closing process by preparing journal entries and assisting in cash flow projections. Performed various routine tasks, including processing all forms of payments to vendors, monitoring discount opportunities, as well as resolving purchase orders, invoice, and payment discrepancies.

Processed 1,000-2,000 invoices weekly, managing the Accounts Payable inbox to ensure timely and accurate payments.

Oversaw the company American Express account for 26 employees, coding all expenses and performing monthly reconciliations for seven balance sheet accounts.

Investigated and resolved anomalies in the AP Aging Report, strengthening accurate financial reporting.

Reconciled statements and managed vendor accounts, providing comprehensive support during audits.

Accounts Payable Specialist, Medical Lab, July 2017 - January 2019

Avero Diagnostics, Dallas, Texas

Managed accounts receivable for multiple companies and timely patient billing to insurance companies. Led the Accounts Receivable process for million-dollar revenues from new client setup and billing through invoicing, tracking, and collection.

Solely managed daily, weekly, and monthly cash reconciliations, boosting financial accuracy.

Contributed to month-end accruals, quarterly audits, and annual 1099 processing, maintaining strict compliance.

Conducted weekly audits of expense reports using ExpenseWatch, fostering adherence to company policies.

Managed the full AP cycle and performed 2-way and 3-way matches in Great Plains, overseeing weekly check runs and patient refund processing.

Handled invoice coding, G/L entry, manual payments, and fixed asset depreciation calculations.

Accounts Payable Coordinator, Hospitality, June 2013 - March 2017

Northwood Hospitality, Dallas, Texas

Managed the flow of invoices from receipt to payment, ensuring accuracy in coding and documentation, and maintaining relationships with vendors and suppliers. Processed expense reports, verifying approvals, and ensuring adherence to company policies and procedures.

Processed 2,000-3,000 invoices monthly, consistently meeting strict deadlines with precision.

Conducted audits and processed expense reports and credit card payments, ensuring adherence to financial guidelines and regulations.

Education

Master of Science in Accounting, Expected 2025

University of Texas at Arlington, Arlington, Texas

Bachelor of Science in Accounting

University of Texas at Arlington, Arlington, Texas

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