Executive Assistant, Supply Chain
Resume:
Marianne C. Merola
Executive, Administrative & Personal Assistant
Blairsville, GA 30512
*************@*****.***
Authorized to work in the US for any employer
Work Experience
Environmental Health Dept Records Admin
Fannin County Environmental Health Dept - Blue Ridge, GA March 2024 to Present
Responsible for record keeping and updating historical documents electronically Executive Administrator to Corporate Facilities Vice President TELEPHONICS CORPORATION - Farmingdale, NY
April 2018 to March 2023
As the Facilities and Maintenance Department Tech, my responsibilities as Department Coordinator are to:
· Interact with others via telephone or in-person. Act as gatekeeper to employees and/or vendors that seek access to the Vice President
· Accessible by cell phone, texts, and email to all managers & team members in the department as well as the company
· The “Go-to” person for ANY & ALL issues (the glue to keeping the team functioning). Handle personnel conflicts-if unable to resolve, set up a meeting with the Vice President
· File Expense reports using Concur for Supervisor and other management team members
· Process and distribute Interoffice and USPS Dept. mail
· Ordering and maintaining of Office Supplies
· Tracking and maintaining files of department documents, reports, and spreadsheets
· Completing and submitting of Visitor Authorization forms for Suppliers visiting the Company
· Liaison between the Finance Dept and Facilities Dept to reconcile major invoices and purchase orders within the divisions. Enter and maintain commodity classifications and Supplier standardization data in Oracle.
Executive Administrator to Supply Chain
TELEPHONICS CORPORATION - Huntington, NY
April 2016 to April 2018
1) Assist VP-Schedule/Cancel appointments and meetings as requested for the department, order catering, if needed.
· Book conference rooms/chat rooms for entire team (50 employees) at any given time. Attend department meetings; take minutes
· Coordinate Town Hall Meetings, skip level meetings, inter-department events in-house or at out of office locations, catering and setting up.
2) Department Coordinator-Interact with others via telephone or in-person. Act as gatekeeper to employees and/or vendors that seek access to the Vice President.
· Accessible by cell phone to all managers & team members in Supply Chain,
(Contact managers thru texts when necessary). The “Go-to” person for ANY & ALL issues (the glue to keeping the team functioning) Handle personnel conflicts-if unable to resolve, will deflect to their manager before setting up a meeting with Vice President
· Responsible for contacting Facilities (re: thermostat control, restroom issues, tripped breakers, moving) and the I.T. department (re: computer issues, monitors, set ups, moving)
· Process and distribute Interoffice Mail
· Ordering and maintaining of Office Supplies
· Tracking and maintaining files of department documents, reports and spreadsheets
· Responsible for initiating Travel Itineraries, completion of Travel Authorization Forms and obtaining signatures
· Completing and submitting of Visitor Authorization forms for Suppliers visiting the Company for both US and
Foreign Nationals.
Sr. Administrative Coordinator
ALLEGIANT HEALTH - Deer Park, NY
July 2014 to March 2016
• Worked closely with the Sr. VP Sales & Marketing, VP Operations and Sales Reps to ensure customer satisfaction
Retrieved Purchase Orders thru EDI/Spring Systems, emails, and faxes
• Processed Purchase orders for OTC Pharmaceutical products using our ordering system Oracle/JD Edwards
• Created sales orders, shipping documents and advance shipping notifications
• Interacted with warehouse personnel to maintain accuracy and promote efficiency in shipping orders complete and in a timely fashion
• Generated Invoices for payment through Oracle/JD Edwards or thru EDI/Spring Systems
• Corresponded closely with our customers - Retail chains (CVS, buying groups, wholesalers, Dollar stores, re- packers and exporters) from the inception of their purchase orders until the products are received at their
Distribution centers or Warehouses
• Contacted and retained customers by answering product and service questions; suggesting information about other products and services
• Opened customer accounts by recording account information. Maintained customer records by updating account information
• Resolved product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution
• Maintained financial accounts by processing customer adjustments
• Recommended potential products or services to management by collecting customer information and analyzing customer needs
• Prepared product or service reports by collecting and analyzing customer information
• Contributed to team effort by accomplishing related results as needed
• Assisted the Finance Department with customer invoice discrepancies. Create Return Merchandise Authorizations and Credit Memos Cashier/Customer Service
SHOPRITE - Patchogue, NY
October 2011 to July 2014
• Heavy interaction with customers on a daily basis
• Operated cash register and POS credit card/debit machine
• Inventory
Executive Secretary to Facility Administrator
HENDERSON MENTAL HEALTH CENTER - Fort Lauderdale, FL October 2004 to September 2011
• Set appointments and maintain the Administrator's daily schedule
• Provided secretarial services to Branch Administrator and Residential Supervisors
• Interacted with and assisted department Supervisors of the various branches and locations throughout the organization
• Collected, reconciled, and verified employee time sheets for accuracy prior to sending them thru interoffice mail to the HR department. Responsible for maintaining employees’ files
• Compiled and edited monthly tracking reports for the Finance department for county contract billing. Performed data entry of all client forms for county and federal funding. Processed and maintained error correction reports
Education
business
McFatter College - Fort Lauderdale, FL
Skills
• Skills: Ability to work with changing demands in a fast-paced environment.Microsoft Office Word, Excel, Power Point, Outlook, Concur, Oracle, Personalcomputers, MAC, IBM mainframe, laser and ink- jet printer, scanner
• Supply Chain
• Facilities Maintenance
• Cash register
• Customer service
• Sales
• Clerical experience
• Leadership
• Supervising experience
• Personal assistant experience
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