Office Administrator, accounting, payroll, training
Resume:
Lisa Bean
********@*****.***
PROFICIENCIES & EDUCATION
HRIS Technologies Staff Recruitment & Retention Employee Relations Benefits Administration Training & Development Performance Management Organizational Accounting/QuickBooks Development Payroll Programs (ADP & Paychex) Microsoft Office May 2012 Associates Degree National American University / Medical Staff Services PROFESSIONAL EXPERIENCE
Integrated Proteins – Riverside, MO
Accounting Specialists February 2003 - Present
• Responsible for processing loads (BOL, weight certificates) and generating invoices (approx. 300 invoices per month / over $8,000,000.00 per month)
• Responsible for accounts receivable invoices, customer statements and applying payments, maintain less than 5% of outstanding balances over 90 days past due
• Responsible for full cycle accounts payable processing through two (2) different ERP systems
(NewBOS & Netsuite)
• Responsible for training new employees
• Prepare and distribute weekly accounting reports for the executive staff (CFO, COO, etc.)
• Develop SOP procedures for invoicing, credit memos, adding a new vendor, apply cash, etc.
• Tasked with special projects (track and develop reimbursable charges for haulers and vendors), collaborate with multiple departments
SPECIALTY MEDICAL SYSTEMS — Lenexa, KS
Office Administrator, August 2000 - February 2008; May 2009 – January 2023
• Verify data entered into the company’s accounting system such as accounts payable, accounts receivable invoices, customer information and contracts
• Reconcile vendor statements on a monthly basis.
• Responsible for processing customer orders, generating invoices (approx.$250,000 per month ) and customer reports
• Responsible for full cycle Accounts Payable processing through QuickBooks
• Responsible for processing transactions such as vendor invoices, inventory transactions and other data entry items
• Prepare month end reports for Accountant
• Maintain Accounts Receivable with less than 2% of outstanding review over 90 days past due
• Monitor and evaluate information to determine status of customers accounts, striving to ensure receipt of timely payment
• Audit monthly expense reports and process for payment
• Execute RFI and RFP contracts with hospitals and surgery centers procurement teams along with customer contracts for service and product purchases
• Process and calculate payroll through Paychex on bi weekly basis ( hourly, salary and commissions )
• Reconcile insurance billings vs. employee deductions to ensure accurate employee deductions and company charges
WALKER TOWEL & UNIFORM — Kansas City, MO
HR Representative / Administrative Assistant, July 2008 - May 2009
• Processed weekly payroll through Paychex for 120 employees while managing the Stromberg Time Management System
• Facilitated HR administrative duties including but not limited to: developed and implemented a new vacation and personal time off policy
• Researched/worked with insurance broker to offer production employees a new dental program at an affordable cost and better coverage
• Established a monthly employee health corner, organizing consistent medical care including on- site flu shots and health screenings
• Assisted the Accounting team with daily deposits, posted payments, Accounts Payable and collection of past due invoices
• Assisted the leadership team with preparation of budget reports/financials, served as liaison between company officers and department managers to coordinate daily reports of production hours, overtime, driver routes, etc.
DRD MANAGEMENT / Behavioral Health Group – Platte City, MO Administrative Assistant, February 2008 - July 2008
• Developed “How To” reference guide for new employees and supervisors on how to use the ADP Time Management System
• Conducted monthly insurance meetings with newly eligible employees; covered benefits in detail and how to correctly complete forms
• Generated monthly company newsletter and highlighted employee benefits and wellness programs
• Processed payroll semi-monthly through ADP for approx. 175 employees in multi-states.
• Developed new processes to effectively manage payroll, 401(k) 5500 reporting, insurance open enrollment
• Supported the corporate office with audit facility reports, legal team documents, and research/development for the employee training programs MILBANK MANUFACTURING — Kansas City, MO
HR Representative, March 1999 - June 2000
• Assisted with recruitment for open positions
• Developed relationships with local Trade and High Schools to recruit students for open positions including facilitating onsite meetings with graduating classes
• Developed new pre-employment screening test based on job descriptions
• Handled employee relations, grievances, and terminations as outlined by the Union contract
• Processed weekly payroll for Union and Non-Union employees. REFERENCES AVAILABLE UPON REQUEST
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