Program Coordinator Marketing

Debra Michelle Pettus, MBA

Maryland ***************@*****.*** (856) 669 - 9326 LinkedIn

References Available Upon Request

Professional Summary

Over the past 20 years I’ve had the joy and pleasure of navigating through the Administration role. I have done everything from organizing and coordinating in-person meetings to setting up zoom meetings. One of the fun parts of my role was coordinating and leading team building, engagement, or team retreats. I also enjoy the teaching aspect. Creating Job Aids and setting others up for success is something that I am passionate about. I truly love to be good help to those in need. Highlighted Skills

Time Management

Multi-tasking

Detail Oriented

Leadership

Good Work Ethic

Team Player

Interpersonal Skills

Adaptable

Confidentiality

Organized

MS Office Proficient

Community Service

Work Experience

SISTERS OF BON SECOURS, USA Marriottsville, MD

Program Coordinator for Retreat & Conference Center, Marketing Department January 2023 - Current

• Created and manages Database of retreat Leaders

• Creates contracts and budgets for retreats

• Prepares documents for retreatants

• Gives welcome at retreat

• Organize retreat supplies

• Promote RCC to local churches and parishes

• Created Marketing Coordinator Manual; Create job aides

• Creates and manages retreats within the Smart Hotel Program

• Update Retreat Excel Spreadsheet after each retreat

• Analyze budget vs actual; Create and maintain excel spreadsheet

• A member of Engagement Committee; coordinator and implement activities

• Notarize Documents

Program Coordinator for Facilities Department

• Administrative duties for Facilities Department

• Manages and reconciles purchasing card

• Codes, approves, and submits invoices for processing

• Oversees shredding and recycling and cleaning company

• Manages office supplies inventory for 1 West

• Mail Management: Receive, Sort, and Distribute. Travel to Post Office Prepares and ships FedEx’s

• Schedule Maintenance for 1505, 1525, and 1527 Buildings

• Notarize documents

Debra Michelle Pettus, MBA

Maryland ***************@*****.*** (856) 669 - 9326 LinkedIn References Available Upon Request

BON SECOURS MERCY HEALTH Marriottsville, MD

Supervisor, Facilities Department August 2021 – December 2022

• Management of projects and tasks including but not limited to, Control Inventory, Shipping & Correspondence, The Company Card, and Supply Closet.

• Responsible for overseeing admin staff, contractors, and other temp workers.

• Project Manager on closure of two buildings, which included taking inventory of movable assets prior to closing an offsite facility.

• Assist the managers with reconciliation of their company credit card.

• Approve, Code and Allocate invoices for processing.

• Communicates with executives, administrative team, management personnel and vendors

• Scheduling routine inspections and emergency repairs with outside vendors.

• Maintain the postage machine and online labeling machine for FedEx packages.

• Responsible for the overall neatness and cleanliness of the buildings throughout the workday.

• Notarized documents

BLUE WREN COMMUNICATIONS Owings Mills, MD

Consultant & Document Manager (Part Time) Aug 2020 – June 2023 Consulting Sites: Chestnut Ridge, Owings Mills and Silver Hill Volunteer Fire Company

• Track certificates (CPR, EMT, Paramedic, etc.) and make sure they are in compliance.

• Organize electronic and hard copy files for all volunteers and applicants.

• Standardize naming convention of all electronic files.

• Create filing structure for documents, scan in documents and electronically file.

• Create Orientation Binders and Interview Packets.

• Secure personnel files; maintain confidentiality.

• Monitor inventory of files and office supplies.

• Transcribed Dictation

JHPIEGO Baltimore, MD

Senior Admin. Coordinator, Global Engagement Communications Office (GECO). Sept 2020 – Mar 2021

• Calendar management for Vice President.

• Created expense reports and trained colleagues on the program Concur.

• Managed all department procurement and credit card payments.

• Worked closely with Finance Administrators to manage the departmental budget, invoices, and contracts.

• Help with payment processing of contracts and invoices.

• Organized and oversaw department engagement activities.

• Project Manager of new ticketing system, including coordinating and managing training for organizational rollout.

• Manage Microsoft Teams Monthly Departmental Staff Meetings Debra Michelle Pettus, MBA

Maryland ***************@*****.*** (856) 669 - 9326 LinkedIn References Available Upon Request

BON SECOURS MERCY HEALTH Marriottsville, MD

Senior Administrator, Atlantic Group Sept 2018 – Apr 2020

• Managed all travel: flights, hotels, and rental cars, ensuring the most cost-effective routes were booked as well as providing final itineraries for Directors, CFOs, and CSO via Concur Travel System.

• Prepared expense reports and managed company purchasing card.

• Managed multiple complex calendars for senior-level staff.

• Arranged and managed meetings and events for the Finance Team.

• Trained colleagues on Concur and Workday.

• Created and maintained contact lists as well as organizational charts via Visio.

• Managed work areas when colleagues moved by shredding, disposing of confidential documents, and archiving.

• Prioritized multiple tasks with competing deadlines

• Create and edit PPTs for Meetings

BON SECOURS HEALTH SYSTEM, INC. Columbia, MD

Project Coordinator, Finance April 2018 – Sept 2018

• Provided administrative support for 12 different Executives.

• Managed travel: flights, hotels, and rental cars for management via Concur Travel System.

• Prepared and submitted travel expense reports for Executives.

• Coded invoices via Perceptive Content 'Image Now;' Acted as liaison between Management and Accounts Payable.

• Arranged and managed events and meetings such as Department Team Building and Yearly Face to Face. Community Service

• Lead Administrative Coordinator, New Members Ministry, Morning Star Baptist Church

• Team Lead Registration Volunteer Volunteer at Health Fairs, Alzheimer’s Association

• Leader Scheduler, Media Ministry, Kingdom Church

• Team Lead, American Heart Association

• Volunteer Manager, Charitable Golf Outing, Bon Secours Health System, Inc.

• Leader, Women’s Resource Center, Bon Secours Health System, Inc. Education

MBA, Business Administration, Rosemont College, Rosemont, PA (GPA 3.56) BA, Organizational Development, Business, Rosemont College, Rosemont, PA (GPA 3.67) AA, Business Administration, Camden County College, Blackwood, NJ (GPA 3.98) LICENSES AND CERTIFICATIONS

Notary Public, Maryland; Expires May 2026

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