Graphic Designer Executive Assistant

DEBORAH L. GRADY

**** ***** ** #*** • Burbank CA 9504

**************@*****.***

818-***-****

PROFESSIONAL EXPERIENCE

Barlow Respiratory Hospital

**/**- **/**

Public Relations/Graphic Designer/Development Associate Duties: Duties:

• Graphic Designer: Booklets, Brochures, Pamphlets, Letterhead, Greeting & Note Cards, Invitations, Wall Banners, Billboards & Outdoor Signage

• Grant Writer

• Manage Incoming Grants Database {Raiser’s Edge, Donor Perfect}

• Prepare Grant Reports

• Donor Acknowledgements & Correspondence

• Design Fundraising Campaigns

Neutrogena Corporation (Contract/Kelly Services)

04/13- 11/13

Executive Assistant to Senior Executive Director/Supply Chain Planning/Operations Duties:

• Schedule business meetings and conference calls

• Manage and maintain Outlook appointment calendar (heavy)

• Prepare expense reports and call reports, screen calls,

• Book conference rooms

• Gather data to prepare and create PowerPoint presentations

• Book and coordinate domestic and international travel arrangements; air, hotel, ground transportation

• Schedule and coordinate candidate interviews with interview team

• Administrative support to the Supply Chain, Project Management, Procurement and Manufacturing Planning teams

• Prepare and coordinate new hire orientation training

• Onboarding New Employees (coordinate phone, computer, workstation, supplies, etc)

• Conduct inventory and order new supplies as needed

• Complete equipment acquisition

• Meeting preparation

• Event Planning (full circle)

Whittier Trust Company/Foundations Division

01/05-01/12

Executive Assistant to Executive Director

Managed Affairs and Office Operations for Executive Director Duties:

• Manage grant database: {21 Foundations) {MicroEdge Gifts Software}

• Grant administration: letters of inquiry, approvals and declines, grant administration, application review/analysis,, proposal processing, IRS due diligence, grant: agreements, awards, check requests, records management, agreements, financial reports

• Administrative Support: Correspondence, Schedule meetings & conference calls, Minutes Outlook calendar, expense & financial reports

• Graphic Design: PowerPoint presentations, brochures, newsletters, flyers, templates, proposal preparation, meeting minutes

• Book and coordinate domestic and international travel arrangements; air, hotel, ground transportation, money

• Track subscriptions and publications

• Prepare and coordinate new hire orientation training

• Conduct inventory and order supplies

OPPENHEIMER, INC.

05-99 – 02/03

Executive Assistant to 3 Vice Presidents

Duties:

• Manage office operations

• Event planning (full circle)

• Record keeping and maintenance

• Plan and coordinate international and domestic travel

• Prepare proposals

• Create marketing presentations newsletters, brochures, flyers, correspondence, and templates

• Maintain inventory and order supplies as needed for department staff

• Coordinate staff meetings

• Prepare marketing materials, financial reports, and expense reports

• Oversee clerical staff

• Work with facilities and IT groups to prepare new hire work stations and equipment distribution

• Coordinate new hire orientation training

EDUCATION

• University Of Phoenix - BS/Business Management

• Marygrove College - Marketing

• University Of Detroit - Media Studies

• Murray-Wright High School – Business

COMPUTER SKILLS

Microsoft Office: Word, Excel, Power Point, Publisher; Outlook, Raisers Edge, DonorPerfect, MicroEdge Gifts, QuickBooks, Quicken, Serif Page Plus X9, Adobe Illustrator, Adobe Acrobat, Print Master, Print Shop

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