Administrative Assistant Accounts Payable
Resume:
Sophia Marie Ledesma
Buckeye, AZ 623-***-**** ****************@*****.***
Executive Administrative professional holding a credible and versatile background with over 15 years of experience in various core values and principles including, accounts payable and receivable, managing executive calendars, presenting meetings, budget management, customer service, training, and development.
Looking for a Part-time or remote position with an established west valley company in need of a reliable, knowledgeable, and dedicated employee.
Professional Experience
City of Goodyear
Administrative Assistant, Engineering, CIP, & Risk & Safety - Goodyear, AZ March 2018-August 2022
• Managed the office.
• Create requisition/purchase orders, and process invoices for payment using Tyler Munis accounting system.
• Departments Payroll liaison.
• Create work orders based on residence needs in the Public Stuff application.
• Reconciliation of department purchasing cards.
• Business travel liaison.
• Manage records retention.
• Electronically manage approved commercial and residential permits.
• Manage Project close-out checklist for commercial and residential projects.
• Coordinator Fleet maintenance for department pool vehicles.
• Process Public Records Requests.
• Update the public lobby with CIP project information.
• Schedule and prep business meetings.
• Record meeting minutes.
• Department & city event planning for special occasions.
• City Co-Chair of the Rewards, Recognition & Events Committee. Arizona Department of Transportation
Management Analyst, Infrastructure Delivery & Operations - Phoenix, AZ November 2017-March 2018
• Attends supervisory or work system management staff meetings; gives and receives information, participates in problem-solving and decision-making.
• Track and develop ADOT Central District measurements and metrics, implement improvements, and document findings.
• Illustrate and communicate various data flow processes.
• Maintained and updated a variety of gathered information and records as applied to contact with other agency staff and the public.
• Analyze and evaluate analytical data for information system input and reporting purposes.
• Using The Arizona Management Systems, continuous improvement, engaged employees to improve productivity, quality, and service.
Sophia Marie Ledesma
Buckeye, AZ 623-***-**** ****************@*****.***
• Participant in the Events Planning Committee.
Arizona Department of Transportation
Administrative Assistant III, Infrastructure Delivery & Operations - Avondale, AZ July 2013-November 2017
• Managed the office and performed a variety of administrative functions and services to both roadway and landscape maintenance staff.
• Coordinate activities and administrative matters between organizational units that impact agency operations.
• Responsible for creating requisitions, creating purchase orders, and processing invoices for payment.
• Accounting, payroll, human resources using (MAPS), records management, safety, budget analysis, and planning using (Pecos), inventory reconciliation of maintenance materials, and overall office management.
• Responsible for maintaining the highest level of confidentiality.
• Event planning for individual offices and district events. Sun Tree LLC
Executive Administrative Assistant, Purchasing - Phoenix AZ June 2012-July 2013
• Supported the sales team.
• Compile and input inventory on a weekly basis.
• Create and process purchase requisitions.
• Records Management.
• Assist in Sales and Marketing plans.
• Input and process purchase orders in (Omni) accounting system for warehouse commodities.
• Conducted interviews.
• Event planning for small and large occasions.
• Maintain confidential files.
Knowledge, Skills, and Abilities
• Business practices within a public sector environment.
• Research and statistical analysis, theory, and methods.
• Budget Liaison.
• Presentation techniques.
• Applicable federal, state, and local laws, codes, rules, and regulations.
• Computer and applicable software applications.
• Proficiency in establishing and maintaining cooperative working relationships with staff.
• Able to assess and prioritize multiple tasks, projects, and demands.
• Effective at communicating technically complex instructions.
• Resourceful and anticipates needs.
• Detail-oriented and organized.
• Customer Service
• Office Management
Sophia Marie Ledesma
Buckeye, AZ 623-***-**** ****************@*****.***
• Event Planning
• Communications
• Self-Management
• Accounts Payable & Receivable
• Staff Management
• Payroll Processing
• Purchasing Process & Procedures
• Inventory Management
• Human Resource Liaison
• Employee Mentoring
• Microsoft Office Suite
• Administrative & Executive Assistant
Education & Training
Code Enforcement Officer- Level II Intermediate
o Code Enforcement League of Arizona & Central Arizona College-2022 Payroll Certification-U.S. Department of Labor Basics o ADOT-2016
Correction Officer Certification- Ethics and professionalism, conflict, and crisis management skills o Rio Salado-2011
Diploma-General Studies
o Westview High School-2000
Recognition:
Recognition for providing excellent customer service and employee engagement, and project completion with deadlines. Contribute to the organization by applying executive administrative proficiencies to improve company procedures, profitability, and performance.
Professional References:
Lupe Romero
Code Enforcement Manager
****.******@**********.***
14455 W. Van Buren St.
Sophia Marie Ledesma
Buckeye, AZ 623-***-**** ****************@*****.*** Goodyear, AZ 85338
Diana Williamson
Project Manager
***************@*****.***
18473 W. Paseo Way
Goodyear, AZ 85338
Bobbie Fulbright
Development Services Administrator
******.*********@**********.***
14455 W. Van Buren St.
Goodyear, AZ 85338
Contact this candidate