Data Entry Administrative Assistant

Genevie Alvarez

*** *. ****** **. *******, CA ***05 · Cell 714-***-**** · Email **************@*****.***

Objective

Seeking a challenging position in a company, which will allow me to utilize my skills and experience and will challenge me to gain further knowledge and experience with opportunity for growth.

Summary of Qualifications

Organized and efficient with outstanding computer and general office skills.

Excellent telephone, written and verbal communication skills.

Provides administrative/clerical, AP/AR, payroll, billing, collections, cash posting, bank reconciliation, expense reports and data entry and accounting support as well as meet deadlines.

Demonstrated ability to handle multiple tasks and work well under pressure.

Develops a reputation with customers, staff and management as fast learning, competent, accurate, helpful, outgoing, professional, honest, reliable and productive.

Experience

Accounts Receivable/Accounts Payable/Administrative HR Assistant Sept. 2021 – Present

Restore Orthopedics and Spine Center, Orange, CA

·Assistant to C.O.O. of Company, assist with all HR duties, order and restock office/kitchen/medical supplies for company.

·Accounts receivable & payable duties, enter invoices in QuickBooks, matching packing slips, research billing discrepancies, scanning and uploading documents to system.

·Manage statements, data entry, assist accountant with various accounting duties.

·Record check payments, credit card and EFT’s in QuickBooks and in Excel spreadsheet.

·Creating and maintaining employee files, creating service tickets for repairs to computer system, various administrative duties for accountant and C.O.O.

·Assist with setting up new medical billing staff with workstations, credentials and scrubs.

Accounts Receivable/Reimbursement Analyst/Federal Sub Contractor April 2012 - Sept 2021

Sigma Services, Buena Park, CA

·Federal subcontractor for HUD in finance department for facilities/maintenance company.

·Process HUD transmittals for reimbursements from Government daily, data entry, compose correspondence.

·Scan, Link documents and update files into HUD database, prepare invoices and statements QuickBooks.

·Update spreadsheets in company database, prepare outgoing and inter-office mail, process FedEx Packages prepare labels.

Processor/Office Clerk October 2011- April 2012

Chapman University, Orange CA

·Process college applications in the office of admissions and provide administrative support to admissions staff.

·Scan and upload documents into database, manually enter student test scores into database.

·Process/distribute all admissions office internal and incoming mail.

·Route documents in database for processing and assist assistant director of admissions office as needed.

Accounting/Administrative Assistant/Collections Specialist September 2009 - October 2011

Accountemps, Orange, CA

·A/P, A/R, Payroll processing and data entry and assist controller for construction post tension company.

·Data entry, run aging reports, set up new vendors in QuickBooks.

·Scan and file documents, prepare and send preliminary liens via certified mail.

·Order and maintain office/kitchen supplies, facilitate various accounting and administrative duties for controller.

Accounts Receivable/Collections Specialist July 2005 - Sept. 2009

HouseHunt Inc., Huntington Beach, CA

·Responsible for receiving and posting payments in QuickBooks, maintain confidential and privileged information, and assist CFO with human resources and various accounting duties.

·Create invoices and statements in QuickBooks for distribution via email and U.S. mail, file forms and documents.

·Responsible for all collections, calling agents on past due invoices and scheduling payment arrangements.

·Process chargebacks, credit memos, create and process bank deposits in QuickBooks.

·Report and meet with CEO and CFO regarding A/R and collection discrepancies, enter payables in QuickBooks.

Office Manager/Collections Specialist October 1998 - July 2005

Omnia Credit Services, Stanton, CA

·Manage office and provide all office administrative/customer service support to clients and staff for collection agency.

·Process new hires/termination for all employees, set up and process new vendors, prepare expense reports.

·Order all office and kitchen supplies and keep inventory and maintain of all computers, copiers and fax machines.

·Prepare invoices/statements and correspondence, track employee time and attendance.

·Process incoming/outgoing mail, data entry and set up all new clients into system database.

·Process payroll, process employee benefits, Bookkeeping, banking, post payments to accounts, A/P, A/R, billing and maintain company information database.

·Proofread, maintain and file company records, prepare reports, answer all incoming phone calls, type all correspondence.

Education & Training

Gilroy High School, Gilroy, CA · (1992-1996) NOCCCD, Anaheim, CA · Accounting/Bookkeeping/Certificate Received (2002)

Computer Skills

Microsoft Office, Microsoft Dynamics/GP, Navision, YARDI P260, QuickBooks, Timberline Sage, Avionte Payroll, Pen Soft Payroll, Automated Accounting and Bookkeeping, Bill Quick, Ultra Tax CS, Accounting CS, Typing 65+WPM, Ten-key

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