Administrative Assistant Iii
Resume:
SHARON FERRELL
Sunrise, FL 33351
Tel: 954-***-****
SUMMARY OF QUALIFICATIONS
• Technically savvy, professional with extensive experience as an Administrative Assistant.
• Exceptional organizational skills with the ability to work successfully with multi-functional teams.
• Adept in multi-tasking effectively with strong attention to detail.
• Team-oriented professional proactive in assuming additional responsibilities to add value to the organization.
• Significant experience with:
MS Office
MS Word
MS Excel
MS PowerPoint
Acrobat Professional
Windows and MacIntosh Platforms
PROFESSIONAL EXPERIENCE
TEVA PHARMACEUTICALS INDUSTRIES LTD., SUNRISE. FLORIDA 2008-2023 TEVA PHARMACEUTICALS is an Israel multinational pharmaceutical company. Teva specializes primarily in generic drugs, but other business interests include branded-drugs, active pharmaceutical ingredients and to a lesser extent, contract manufacturing services and an out-license platform. Administrative Assistant III for VP, Quality (2008 – 2010) Administrative Assistant III for Director of Quality (2010 - 2013) Administrative Assistant III for Senior Director of Quality (2013 – 2018) Administrative Assistant III for General of Florida Facilities (2018 – 2023)
• Supported Quality Assurance and Quality Control in day-to-day administrative tasks, managed multiple schedules and calendars, arranged national and international travel, ordered office supplies and maintained office equipment, and utilized ARIBA software to place orders.
• Created spread sheet to keep track of Ariba purchasing orders. This started with one department and ended with approximately 5 departments.
• Supported Quality Control by recording laboratory testing results into Excel Spreadsheet.
• During COVID-19 pandemic completed all worked from home for approximately16 months. This was accomplished with many phone meeting and team meetings using MicroSoft. CORDIS CORPORATION,
A JOHNSON AND JOHNSON COMPANY, Miami Lakes, Florida (1993-2007) A pioneer in less invasive treatments for vascular diseases. World’s leading developer and manufacturer of breakthrough products for interventional medicine, minimally invasive computer-based imaging and electrophysiology.
Marketing Communications Coordinator (2002-2007)
Coordinated activities for the Marketing Communications Department that included opening/closing all jobs in a compliant manner, managed outside literature fulfillment houses, processed vendor purchase orders, requests for logos and images, and updated marketing email and voicemail distribution lists.
• Decreased Cardiology literature inventory at outside fulfillment house by 30% by working with product directors to identify and eliminate materials that were no longer current, therefore reducing storage cost.
• Reduced Cardiology literature phone orders to outside fulfillment house by 10% by providing monthly “tips and tricks” for online ordering of literature thus decreasing service charges.
• Increased efficiency and achieved compliance as a result of a re-designing a more robust database for the department using Filemaker Pro to better handle the growing number of projects.
• Received Encore Award from Meetings and Conventions Department for coordinating and supporting a major Cardiology Convention, TCT, for two consecutive years. This included manning the reception area and areas in the booth when coverage was needed. Executive Assistant to VP, Sales and Marketing (1997-2002) Supported VP in day-to-day tasks by managing complex schedule and calendar, meeting requests, expense reports, reconciliation of corporate credit card account, travel arrangements and transcription of all correspondence.
• Created user-friendly Desk Reference for Marketing, which included everything from how to assess email to how to have a literature piece copy cleared.
• Selected to travel to National Sales Meetings by the Meetings and Conventions Department to help coordinate and support all events thereby eliminating the need to hire an outside source. Administrative Assistant – Marketing Department (1993-1997) Supported various product directors in day-to-day tasks, managed multiple schedules and calendars, arranged national and international travel, ordered office supplies and maintained office equipment.
• Met customer needs and kept the company from going into backorder by making important and accurate decisions while managing manual allocation for various devices.
• Work with product directors creating various PowerPoint presentations. WINDMERE CORPORATION, (currently known as APPLICA) Miami Lakes, Florida (1990-1993) A global marketer and distributor of appliances for use in and outside the home. Windmere marketed products for such names as Black & Decker, Littermaid, Infrawave and Belson. Executive Secretary for VP, Engineering
Supported VP with all national and international travel arrangements, calendars, meeting schedules, expense reports and transcription of all emails and faxes.
• Ensure continuity of service by providing assistance for customer complaints department when shortage of personnel occurred during re-organization. Prior to 1990
MODULAR COMPUTER SYSTEMS, INC., Ft. Lauderdale, Florida Small minicomputer vendor that specialized in real-time applications. Many of their early sales were for tracking and data collection for NASA space probes. Marketing Coordinator, Public Relations
Supported the Manager of Public Relations, including distribution of internal and external news releases, maintenance of distribution lists and transcription of tapes from application site visits.
• Created a database in dBase IV to maintain distribution lists for facilitating, editing and tracking
• Assisted Editor with internal newsletter by collecting information for articles, editing, supervising paste-up and printing on Editor’s behalf.
• Assembled press kits for trade shows and others such as editorial requests from trade publications EDUCATION
Associate of Science (AS), Medical Secretarial Skills Florida Keys Community College, Florida
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