Administrative Assistant Executive

Elaine L. Dominguez

*** ***** *****, ******, ** *8108 210-***-**** (c) **********@*****.***

Dedicated and technically skilled business professional with an executive support skill set developed through experience as an office manager, secretary, executive administrative assistant, project coordinator, and human resource specialist. Excels in resolving leadership challenges with innovative solutions and process improvements proven to increase efficiency and customer satisfaction.

Key Attributes

10+ years of EA/AA Experience Team Player Active Listener 3+ years Accounting Experience Dependable Driven

Expert Time Management Skills Detail Oriented Financial Management Experience Inventory Management Event Planning Office Management Proficient in Microsoft Office Payroll Travel Coordinator Drury Southwest Inc, San Antonio, TX Oct 2019- June 2024 Sr. Executive Assistant to President and Company Attorney (Partial Owner of Hotel Chain) Directly assist President of company in the execution of day to day and long-term responsibilities.

• Manage multiple active calendars, coordinate travel plans, complete quarterly expense, and mileage reports

• Compose, prepare, and file confidential correspondence

• Serve as a “gatekeeper” and “facilitator” for efficient executive time management

• Communicate directly and transparently on behalf of the executives

• Work closely with multiple executives, proactively keep them informed of upcoming commitments and responsibilities, following up appropriately and actively

• Efficiently compile materials for various meetings and appointments

• Successfully complete tasks and projects with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other tasks that facilitate the executives’ ability to effectively lead the company

• Prioritize conflicting needs and handle matters expeditiously and proactively, follow-through on projects to successful completion, often with multiple deadline pressures

• Maintain a 1+ Service attitude and provide courteous, friendly service to internal team members by promptly and efficiently responding to inquiries, requests, and concerns

• Maintain and Track all General Contracting Licenses for company to ensure a smooth process for new hotel builds and renovations across 25 Cities / 12 States

• Timekeeper for Drury Southwest employees

Complete daily, weekly, and monthly Drury Owned hotel revenue analysis compared to competitive comp set

• Complete thorough review of all employee time submitted and approve for pay

• Complete market studies for possible new hotel builds as needed for executives

• Initiate all volunteer opportunities for team

Completed Excel Safety Training Master file for Safety Training Coordinator using multiple formulas, V-Lookups, linked pages within tabs, created SharePoint which is accessible to all Supervisors/Teams Leads, Safety Training Coordinator, which is updated and linked to file on drive

• Office Management

GE Oil & Gas, 1150 Schwab Rd, New Braunfels TX Aug 2014-Dec 2018 Financial Analyst / Sr. Executive Assistant

Support the development of financial plans and monthly variance reporting

Completed cost savings analysis and budget planning

Track revenue and expenses on a monthly basis

Research and “deep dive” analysis of cost data, spending trends, and account receivable issues

Routinely calculate direct/indirect labor factors and productivity rates

Create reports in Access - produce rosters for training and employee tenure purposes

Provide documentation and support for internal controls and external financial audits JPM Chase Card Services, Collections Litigation Services May 2013-Jun 2014 Sr. Administrative Assistant

Accountable for white glove review of litigation accounts on file

Coordinate and implement secure file shipment to/from attorney offices

Maintain all data involving the Attorney General project to include exporting of files from various sources and importing into user-friendly excel products, updating spreadsheets, creating daily/weekly/monthly reports, completing queries and annotating accounts in multiple company systems

Responsible for onboarding all Collection Litigation Support (CLS) New Hires

Create and Coordinate meetings; prepare and/or edit presentation materials

Coordinating travel arrangements for leadership and visiting vendors

Responsible for managing Portfolio Support Office day to day Operations

Maintain repository of project artifacts for Attorney General project

Managed confidential and sensitive correspondence.

Very well organized and comfortable working in a multi-tasking project-oriented environment.

Highly focused and result-oriented in supporting complex, deadline-driven operations;

An effective team player that understands the value of working together towards a common goal Lockheed Martin, Kabul, Afghanistan, Aug 2011 – Aug 2012 Sr Executive Assistant

Database entry, search and maintenance, processing travel arrangements, preparation, typing and accuracy/completeness of letters, memorandums, technical documentations (deliverables- monthly/weekly progress reports) and minor IT issues.

Created and maintained an Electronic filing system on an active protected shared drive in accordance with Air Force Instruction

Ensured all published deliverables set by program operating instruction manual were on time and easily accessed by team

Reviewed/Edited all documents prior to submitting to customer (government; OPRs, PDFs, Staff summary sheets (SSS), Memorandums for Records (MFRs))

Created all in-processing templates, vehicle pass templates, NCOIC templates, ISAF badge templates

Liaison between military squadrons and contract personnel for all in-processing paperwork to include Letter of Authorizations (LOAs), ISAF badges, billeting, meal/laundry cards and vehicle passes.

Acted as Security officer for all LM and sub-contractor personnel;

Created and maintained a quality system, established the management review schedule, developed the management review agenda, coordinated the reporting of results, guided the discussions through the agenda, suggested needed improvements to the Quality Management Supervisors and published minutes from the reviews.

Randolph, AFB, San Antonio, TX 2006-2011

Aircraft Maintenance Division Sr. Administrative Assistant

Created Controlled and maintained the Electronic filing system

Travel Arrangements, Flight & Hotel Reservations, Submission of Orders and Vouchers 400+Emp

Payroll 400+ Employees

Administration of Department of Defense policies, compensation and benefits, training, worker and labor relations, safety, In-processing new personnel, data entry, EDUCATION

Aerospace Academy, St. Philips College San Antonio, TX; Graduated 2004 John Jay H.S San Antonio, TX; Graduated 2003

SYSTEMS

Oracle, Hyperion, Essbase, Smart-view, GECARS (GE Cash Application System), ARM (Account Reconciliation Management System), SSP5 (Net Facilities Maintenance System), Tableau, IBS (Internal Billing System), HFM, OBIEE (Oracle Business Intelligence Reporting), BO (Business Objects), BOXI Power Point Level 2 10/2008 Microsoft Word - 60 WPM, Excel

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