Administrative Assistant Data Entry

ANGELA D. MOODY

** ******** ****** *** **. Newark, NJ 07106 Home 973-***-****- Cell 973-***-**** ************@*****.***

PROFESSIONAL EXPERIENCE

• Executive and Administrative Assistant

• Administrative Assistant/Secretary/Receptionist, front desk support and Customer Service for thirty-two years

• Typing 45 wpm, Data Entry Keystrokes Per Hour 5500, Printer, Copier, Fax and Scanner

• Microsoft Word, Power Pint, Access, Outlook, Excel and Windows Vista/XP

• Reports, Spreadsheets and Complaint Handling

• Filing, Database creating, maintaining and Records Management for thirty – two years

EMPLOYMENT EXPEIERNCE

Irvington Board of Education Irvington, NJ September 2017 – Present

Attendance Secretary

• Power School data entry students’ daily attendance

• Registration of new students

• Prepare reports of active and non-active students

• Prepare annual October ASSA State New Jersey report

• Prepare annual June ESSA State of New Jersey report

• Create and maintain a clean, attractive, orderly, safe, and efficient office environment

• Make announcements and operate the school intercom systems

• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and

communicating effectively in routine, sensitive, and confidential matters

• Distribute mail and handle correspondence of the office, responding to routine requests for information, and

transcribing, word processing, and proofing letters and responses

• Work cooperatively with staff in other offices with the completion of large or time sensitive projects or

emergencies

• Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when

needed

• Display ethical and professional behavior in working with everyone who communicates or is associated with the

office

• Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and

grooming, accepting responsibility, and an effective work ethic

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration,

faculty, students, and parents of the school

Newark Police Department – Division of Communication 911 Call Center

Public Safety Telecommunicator Newark, NJ September 2013 – October 2017

• Received telephone and electronic request for emergency assistance

• Obtained and verified location of emergency, name of caller, location, phone number, nature, severity and current

states of the emergency, and obtained all other appropriate need to secure a full assessment of the

circumstances

• Persuaded emergency callers to stay on the line

• Provided clear instructions and guidance to callers in emergency situations

• Maintained confidentiality of information received

• Referred non-emergency situations to other appropriate public or private agencies

• Operation of various law enforcement and other information systems and the States 9-1-1 Enhanced Emergency

Telephone System

• Relayed information and instructions to field units via radio and non-emergency assignments

• Assisted in maintaining and facilitating communication with responding units by receiving and relaying

information including confidential information to authorized personnel

• Ensured that calls are sent accurately and promptly

• Prepared reports and statistical data

• Commuted information form physically or emotionally distressed individuals

• Operated Computer Aid Dispatch (CAD)system

Brick City Development Corporation Newark, NJ November 2007 – September 2013

Administrative Assistant

• Notified department personnel of callers’ names and other relevant information, saw that visitors who had

appointments with department staff notified of their arrival

• Answered the telephone and gave information

• Weighted, sealed and stamped outgoing mail and package

• Referred complicated inquires and visitors who have come to the wrong office advise to the proper individual or

agency

• Scheduled and coordinated meetings in Microsoft Outlook

• Ordered general Office supplies, and reviewed invoices for accurate billing and shipment

• Assisted Chief Financial Officer in drafting proposed ordinances and resolution

• Analyzed data for administrative decisions

• Operated Pitney Bowes postage machine: weighed, sealed and stamped outgoing mail and packages

• Coordinated new hires with outside payroll firm and verified payroll

• Prepared and supervised the preparation of reports in Access and Excel

• Prepared travel expense reports and reimbursement forms

City of Newark – Division of Property Management Newark, NJ March 1990 – November 2007

Receptionist

• Received callers, determined their reasons for visiting the office, provided them with the required information

according to department procedures and as is possible, and that the desired objectives were achieved

• Answered the telephone and gave information

• Received, sorted and distributed incoming letters, packages and telegrams

• Received and checked payroll, personnel records, statements, documents, certificates, time and attendance

records

• Received regular and supplemental paychecks from Centralized Payroll and separated by payroll and region prior

to distribution

• Prepared documentation for title changes, promotions, disciplinary actions, termination of employee services,

departmental transfers and demotions

• Assisted Fiscal Officer in calculating pay increases, new hire salary rates and manual check requests

• Prepared service and expense orders for payment of vendor invoices for work performed on City owned

properties and maintained general ledgers to track expenditures

• Created and maintained an Access Database of The City’s Abandoned Property initiative which identified

abandoned and vacant property for neighborhood revitalization

• Provided administrative support to relocation and acquisition staff

• Maintained tenant and owner files as well as a computerized database for properties located in redevelopment

areas within the City of Newark

• Deposited checks from redevelopment closings within the required time frame and monitored all expenditures

• Prepared appraisal reports with assessed values property

• Maintained records and files

• Prepared and collected statistical and other data pertaining to real estate’s acquisition, ownership-assessed and

valuation estimated costs

• Complied and collected information in fields of real estates, public housing and urban renewal work

• Managed quarterly auction of foreclosed properties including prepaid reports, handling intake of successful

bidders, collected money and make deposits

• Organized and maintained essential records and electronic files associated with various department databases

• Utilized various types of electronic, manual recording and information syste4ms used by the agency and related

Units

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