Hr Coordinator Procurement Specialist

CURRICULUM VITAE

Kashif Ishfaq Rathor

Email : ******.******@*****.***

Mobile # : +966-**-***-****

Profile:

I seek a position of Procurement Specialist / Billing Administrator Specialist in the organization that affords an ambitious and career conscious person, I have ability to create a change as pro-active individual and trust worthy team player. Give a chance to work I can prove my effort through my capabilities and knowledge.

Objective:

I have a 8+ years of experience with small and large businesses. Experienced in Procurement, Operation, Planning, resources and documentation management. Seeking for a suitable position where I can use my abilities according to my knowledge and Experience, where it is implemented fully to the fullest satisfaction of my organization. Known for being responsible, organized and stress – resistant.

Qualifications:

Academic:

•Passed SSC from board of secondary Riyadh, KSA.

•Passed Intermediate from Board of Intermediate Riyadh, KSA.

•Business Administration (Minor Accounts) @ University of South Alabama.

•Diploma in Electronic Commerce (DEC)

•Earned PMP training

Technical:

•Adobe Photoshop, Image Styler, Ulead cool3d, Crystal 3D Impact, Coral Photo paint, Xara web styler, Xara 3D, Swish, Macromedia Flash.

Work Experience in the Kingdom:

Position : Procurement / Billing Administrator

Company : Saudi Networkers Services (SNS), Riyadh

Department : Finance

Duration : From April 2019 till 29 Feb,2024

Job Responsibilities:

• Maintaining & updating supplier ‘s information.

• Prepare monthly procurement reports

•Record supplier invoices and other payment request in the system.

•RFQ’S process, Comparative statement preparation

•Purchase order processing in the system

•Offer & Delivery follow ups

•Processed Overtime, Expenses, Incentives, Bonuses as received approval mail from our SAM after we finished Salaries

•First week of every month we start preparing Invoices related to our Clients.

•Corresponding with Client’s regarding PO’S

•Was uploaded consultant’s salaries as per their contracts

•Monitor customer account details for non-payments, delayed payments and other irregularities, resolve payment discrepancies and prepare reconciliation

•Handle customer inquiries and complaints

•Process salaries based on consultant’s time sheets

•Creating and maintaining records of clients, services, and payments

•Resolving billing issues and disputes and ensuring compliance with billing policies and regulations

•Preparing account statements and monthly billing reports

•Managing account balances and resolving inconsistencies and errors

•Keeping track of money owed to the company and updating records

•Receiving, sorting, and tracking incoming payments

•Provide Provisions on monthly basis

•Was handling client’s like (Al Elm – Siemens Energy – Siemens Mobility – Thiqah Business Services – Cloud Solutions – Dr Sulaiman Al Habib – Emirates NBD – SentinelOne B.V)

•Was able to upload Al Elm invoices in Sap Ariba System.

•Was using our own portal to raise Invoices.

Work Experience in the Kingdom:

Position : Procurement Administrator

Company : Karma Enterprise Ltd, Riyadh

Department : Operations

Duration : From October 2016 till December, 2018

Job Responsibilities:

• Gather Quotes, Proposals, and Purchase terms and conditions.

• Execute the Purchase Orders of services approved by the management.

• Evaluate and negotiate vendor contracts.

•Track Inventory and submit purchase orders as needed.

•Respond to all vendor inquiries

•Maintain files and documentation thoroughly and accurately.

•Prepare and update Status Report of Unprocessed / Problem invoices.

•Petty cash handling o Employee cash advance follow up

•o Reconciliation and closing each week o Petty cash cheque encashment

•Carry out billing, collection and reporting activities according to specific deadlines

•Prepare detailed monthly invoice for client

•Follow up on, collect and allocate payments

•Monitor customer account details for non-payments, delayed payments and other irregularities, resolve payment discrepancies and prepare reconciliation

•Review AR aging to ensure compliance

•Investigate and resolve customer queries

•Assists in financial management and analysis, as requested.

•Ensure that all services are invoiced and send to client on time.

•Manage contract and price negotiations with office vendors, service providers and office.

•Manage office G&A budget, ensure accurate and timely.

•Arranging ground transportation picks / drop services to our clients.

•Managing office monthly and yearly petty cash.

•Liaising with staff, suppliers and clients.

•Manage all the documentation of my whole department.

•Attending meetings with senior management.

•Handle customer inquiries and complaints.

•Review and approve office supply acquisitions.

Ensure filing systems are maintained and up to date.

Work Experience in the Kingdom:

Position : Accounts Assistant / Management

Company : Ebram Investments. Riyadh

Department : Finance & Accounts

Duration : From June 2012 till 30th September, 2016

Job Responsibilities:

•Making Bank Statement on daily basis.

•Check the Bank Balance of the company on daily basis.

•Maintaining Old and New data for Contractors.

•Check out the Pending and paid amount to the Contractors.

•Managed 5 different Accounts for the company.

•Make the payments to the Contractors through Net & Checks.

•Keep all payments record and save it.

•Preparing sales report on weekly bases.

•Record supplier invoices and other payment request in the system

•

•Maintaining strong relationship between the company and clients.

•Enters new customer data and other sales data for current customers into computer database.

•Report to the head of department on weekly basis for accounts

•Was Handling petty cash of the company • Accounts Receivable and Account. Payable.

Work Experience in the Kingdom:

Position : Sales Manager Assistant

Company : Skin world Est. Riyadh

Department : Mobile and Computer Accessories

Duration : From Aug 2010 to May 2012

Job Responsibilities:

•Receiving Inquiries from clients, and sending request to quote to relevant department • Maintaining new and existing client data base and profile

•Sending finalized quotations to clients.

•Scheduling appointments with new clients.

•Introducing new products and services to potential clients and market.

•Following up and updating clients.

•Assisting in preparing client invoices and quotations.

Preparing sales report on weekly bases.

•Maintaining strong relationship between the company and clients.

•Achieving Sales Targets as instructed by Sales Manager

•Estimates date of delivery to customer, based on knowledge of own firm's production • Enters new customer data and other sales data for current customers into computer database.

•Develops and maintains relationships with purchasing contacts.

•Respond to and follow up sales enquiries by mail, telephone, and personal visits

•Report to the head of department on weekly basis for accounts

•Was working on petty cash of the company • Accounts Receivable and Account. Payable.

Job Profile : Document Controller / Admin

Company : Ministry Of Water and Electricity

Department: Planning and Development

Duration : From Sept 2008 to June 2010

Job Responsibilities:

•Making Presentation for our department

•Was coordinating with my GM all the time to assist.

•Was head and Prepared Madinah Water project with my teammates.

•Collects information from different sectors to see the water consumption in different areas of the Kingdom as daily basis.

•Responsible for Coordinating with all department of the company in order to assure that all documents are in the right place.

•Ensuring that all the documents have no errors.

•Prepared all the necessary documents regarding visa and was in contact with Singapore Embassy about the Water and Energy Summit.

•Was responsible for corresponding of whole Summit Water Conference which was held in Singapore 2009.

•Coordinating and ensuring quality and efficient work ability.

Job Profile : Immigration Consultant

Company : Canadian Management Consultant

Duration : From Oct 2007 to August 2008

Job Responsibilities:

•Achieve volume and value for the monthly targets

•Report daily competitor’s activities

•Maintaining and improving trade relations to secure sales targets

•Improving and developing sales capacities per customer

•Sells and implements the category sales fundamentals of distribution, shelving, pricing.

•Pursues the achievement and over-achievement of total monthly sales targets (in volume and value) for assigned territory and customers.

•Compiled all necessary documents.

•Keep client whole record.

•Communicate with clients.

Pay visit to client offices.

Knowledge in Computers:

Operating System : Ms-DOS, Windows 9x / Xp / NT 4.0 / 2000

Office Automation : Ms-Office 9x, 2k (Word, Excel, PowerPoint, Access)

Personnel Attributes:

•Confident to work independently and as a team member.

•Excellent communication skills.

•Well-motivated & hard working • Ability to lead well.

•Quickly adjustable to any type of environment.

Personnel Profile:

Date of Birth : 05-02-1975

Nationality : Pakistan

Religion : Islam

Marital Status : Married

Iqama Status : Transferable

Languages Known : English, Arabic and Urdu

Driving License : Valid Saudi driving license

Contact this candidate