Document Controller / Admin Assistant

Curriculum Vitae

* * * * *

MARK VICTOR GESULGON LAGUMBAYAN

Email Address: ********************@*****.***

Local Phone Number: +974-********

Address: Bin Mahmoud, Doha, State of Qatar

With Transferable NOC and Qatar Driving License

Career Objectives:

To give my best in my professional pursuit for overall benefit and growth of the company that I serve by facing the challenges. To work hard with full dedication for the achievement of organization objective under satisfying job contact, hence enhancing my skill and knowledge and ready to learn new things. Employment History:

Document Controller / Admin Assistant

Qatari Diar Vinci Construction – QDVC Q.S.C, Doha, Qatar January 2021 to March 2024 (3 yrs. & 3 Months) Development of Doha Air Base (DDAB) Project

Develop and implement efficient document control processes and systems.

Maintain document control registers and documentation databases (EDMS – Aconex, Mezzoteam, E-Project, Zutec).

Ensure proper categorization, indexing, and filing of all documents.

Monitor document versions, revisions, and approvals.

Ensure all documentation met regulatory, quality, and industry standards.

Conduct regular audits to verify document accuracy and integrity.

Ensure compliance with company policies and procedures.

Manage the distribution and accessibility of documents to relevant stakeholders.

Respond to internal and external requests for documentation.

Ensure secure and controlled access to sensitive documents.

Provide training and support to staff on document control systems and procedures.

Assist in the preparation and documentation of training materials.

Coordinate with various departments to ensure timely and accurate document flow.

Facilitate communication between project teams regarding document-related matters.

Act as a liaison between the organization and external parties regarding documentation.

Manage the archiving process for inactive documents.

Oversee the proper disposal of obsolete documents in accordance with company policies.

Manage incoming and outgoing correspondence, including emails, letters, and packages.

Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.

Proofread documents for grammar, spelling, and punctuation errors.

Format documents according to company standards.

Enter data into databases and maintain accurate records.

File and retrieve documents, records, and reports.

Organize and maintain paper and electronic files.

Schedule and coordinate meetings, appointments, and conference calls.

Ensure meeting rooms are set up and equipped with necessary supplies.

Handle inquiries and provide information to clients, customers, and vendors.

Address and resolve administrative issues and concerns promptly. QAQC Sr. Document Controller

Qatari Diar Vinci Construction – QDVC Q.S.C, Doha, Qatar May 2013 to July 2020 (7 yrs. & 3 Months) Lusail City - LRT Project

Your latest

Curriculum Vitae

2 P a g e

Develop and implement document control procedures specifically for QA/QC documentation.

Maintain an organized filing system for QA/QC documents, ensuring easy retrieval and secure storage.

Monitor and control the distribution of QA/QC documents, ensuring only authorized personnel have access.

Ensure all QA/QC documentation complies with industry standards and regulatory requirements.

Regularly update documents to reflect changes in standards, regulations, and company policies.

Conduct periodic audits of QA/QC documents to ensure accuracy and compliance.

Assist the QA/QC team in preparing, reviewing, and updating quality manuals, procedures, and inspection plans.

Support the preparation and submission of quality reports and documentation for internal and external audits.

Facilitate the review and approval process for QA/QC documents, ensuring timely processing.

Maintain records of all QA/QC activities, including inspections, audits, non-conformances, and corrective actions.

Ensure proper archiving of obsolete documents and manage the disposal process in compliance with company policies.

Act as a liaison between the QA/QC department and other departments regarding documentation needs and requirements.

Coordinate with project teams to ensure that QA/QC documentation is prepared and submitted as per project timelines.

Facilitate communication with external auditors and regulatory bodies regarding QA/QC documentation.

Provide training to staff on QA/QC document control procedures and systems.

Assist team members in understanding and using the document control system effectively. Junior Material Coordinator

Qatari Diar Vinci Construction – QDVC Q.S.C, Doha, Qatar January 2018 to July 2020 (2 yrs. & 7 Months) Lusail City - LRT Project

Assist in preparing purchase orders and requisitions for materials based on project requirements and specifications.

Support in maintaining accurate records of inventory levels, including stock quantities, locations, and movements.

Assist in receiving, inspecting, and verifying incoming materials against purchase orders and quality specifications.

Maintain documentation of material transactions, including receipts, invoices, and shipping documents, accurately and efficiently.

Prepare reports on inventory levels, material usage, and procurement activities for review by senior material coordinators and project teams.

Junior QA/QC (Quality Assurance/Quality Control)

Qatari Diar Vinci Construction – QDVC Q.S.C, Doha, Qatar February 2016 to July 2020 (4 yrs. & 6 Months) Lusail City - LRT Project

Assist in conducting inspections and tests on raw materials, components, and finished products to verify compliance with quality standards and specifications.

Follow established inspection procedures and document inspection results accurately and thoroughly.

Maintain documentation of quality inspection activities, including inspection reports, test results, and non- conformance reports.

Ensure that all quality-related documents are properly organized, updated, and archived for future reference.

Assist in monitoring and controlling quality parameters during production processes to prevent defects and deviations.

Support the implementation and maintenance of the Quality Management System (QMS) in accordance with relevant standards and regulations.

Curriculum Vitae

3 P a g e

Key Skills:

Technical Skills

Knowledgeable on computer software that are useful for monitoring, easy reference, tracing, filing and reporting.

Personal Skills

Dependable and goal oriented.

Highly flexible with ability to manage under pressure work.

Eager to learn and gain knowledge for enhancement of skills and developing positive outlook in handling problems.

Can easily get along with other people and adopt to new environment.

Hard working and persistent.

Has the capacity to work cooperatively with others.

Take action to improve self and service.

Resourceful and committed.

Communication Skills

5 4 3 2 1

English

Tagalog

IT Proficiency

5 4 3 2 1

Ms. Word

Ms. Excel

Ms. PowerPoint

AutoCAD

Other (Pls specify)

Academic Education:

Central Philippine University, Iloilo City, Philippines Bachelor of Science in Agricultural Engineering (BSAE) Subject and courses apply engineering science and technology to agricultural production and processing. It combines the disciplines of mechanical, civil, electrical, and chemical engineering principles with knowledge of agricultural principles.

Trainings and Seminars Attended:

IIF Orientation for Staff

Conducted by Qatari Diar Vinci Construction

31 July 2013, Lusail City LRT Project, State of Qatar MS Excel Foundation

Conducted by Family Computer Center

25 to 27 February 2014, Family Computer Center, Doha, State of Qatar Reg. No. 22127

Batch No. C002/001/2014

MS Excel 2010 (Intermediate Level)

Conducted by APTECH Computer Education

Curriculum Vitae

4 P a g e

27 to 28 April 2014, APTECH Computer Education. Doha, State of Qatar Certificate No. SC14/0271

Scope: Additional understanding and application on other functions of MS Excel 2010 MS Excel 2013 (Advanced Level)

Conducted by New Horizons Computer Learning Centers 10 September 2015, New Horizons Computer Learning Centers. Doha, State of Qatar Certificate No. 0729

AutoCAD 2D

Conducted by Syscoms Information Technology

13 to 24 March 2016. Syscoms Information Technology, Doha, State of Qatar Certificate No. 2940

Communication Skills

Conducted by Qatar Centre for Career Development

26 January 2017. Doha, State of Qatar

Quality Management Systems (QMS):ISO 9001:2015 Internal Auditor Conducted by BSI Training Academy

14 - 15 March 2018. Doha, State of Qatar

Certificate No. ENR-00501801

Essentials of Document Control Management

Conducted by Qatar Center for Career Development (QCCD) 14 November 2019. Doha, State of Qatar

Basic Fire Fighting

Conducted by Enertech Qatar Safety Training Centre 27 June 2021. Doha, State of Qatar

Certificate No. 5110621A7891

Basic Life Support with CPR & AED

Conducted by Enertech Qatar Safety Training Centre 25 July 2022. Doha, State of Qatar

Certificate No. 1040722I5150

Fire Warden / Marshal Training

Conducted by Enertech Qatar Safety Training Centre 15 September 2022. Doha, State of Qatar

Certificate No. 1110922J9497

Creative Problem Solving and Decision Making

Conducted by Educate Training Centre

21 December 2022. Doha, State of Qatar

Certificate No. 2022_05349

References:

References available upon request.

MARK VICTOR GESULGON LAGUMBAYAN

Contact this candidate