Human Resources Public Records
Resume:
Tracy B Jones
Cochran, HA 31014
Emial: ***********@*****.***
Skills & Abilities
Job Related Experience
Documenting and facilitating meetings. Run meetings, prepare and distribute agendas, take minutes, and publicize all information which is required to be publicized by the law.
Document and publish ordinances and resolutions. Ensure that the process of creating an ordinance or resolution follows any legal procedures and processes. Create the documents, distribute them for amendments and revisions, and publish them for the public to see when such documents are subject to public inspection, public release, and open records laws.
Public records management. Ensure transparency, tasked with properly maintaining public records and handling any open records requests.
Records retention management. Organize, maintain, archive, and delete records according to Georgia law and the records retention schedule.
Contract, bidding, and request for proposal (RFP) coordination. Create, distribute, and coordinate communication related to bidding and purchasing.
Licenses, permits, and payments. Serve as the point of contact for issuing licenses and permits, collecting payments related to licenses and permits, and managing these business records.
Ethics filings. Handle the collection and management of documents related to ethics filings for political candidates including campaign contributions and financial disclosure.
Elections. Qualify candidates and coordinates election information, communication, and processes. Qualifying Officers and Election Superintendents must complete a certification program through the Secretary of State Elections Division.
Financial administration. Handle financial administration, including tax and revenue collection, especially at smaller cities which do not have dedicated finance officers.
Human resources. Serve as the city’s human resources director and coordinator.
Planning and zoning. Serve as the Planning and Zoning Administrator
Annexations. Hold responsibility for the filing, reporting, and maintaining of annexation documents.
Utilities. Manage utility billing account records and finances related to utility billing.
Management. Oversees all staff in large quantities.
Goal oriented. Performed duteis to meet producitivty goals.
Time Management. Complete task assigned in a timely manner, and activley contributd as a team member and leader to provide insights and recommended chnages as well as solotio to problems
Communication oriented. Establish, developed and maintained effective working realstionships with all managers and staff.
EDUCATION
Bleckley County High School Cochran, GA, United States
Major: High School or Equivalent – Diploma – 1996
Heart of GA Technical College
Major: Nursing - 1996-1998
Heart of GA Technical College
Major: Spanish for Business Professionals Certificate – 2005
Almeda University-
Major: BA/Human Services – 2007
Georgia Municipal Association
Major: Clerks Certification 2021
Georgia Municipal Assocations –
Major: Master Clerk Certification (Will complete Fall 2024)
Work Experience:
City Of Cochran
102 West Dykes Street
Cochran, GA 31014
1/2017-3/2024
Hours Per Week 40+
City Clerk
Duties, Accomplishements and Related Skills:
Served as alternate City Manager
Sered as Human Resourse Manager
Served as Saftey Coordinator
Served as DER for Natual Gas system
Served as Election Superintendent
Served as Driector of Christmas Parade
Maintained all city records
Managed city staff up to 57 employees
Facilitted all meetings as well as following all state requiments
Adhere to all state and federal requirments
Managed untility and tax accounts
Soclicited RFP, PO, as well as proposals, bids and quote
Handled financial reports
Facilitated alll safety meetings and staff meetings
Coordinated all business trips for employees
Competed all madated trainging and conituing Edcutaion such as Master’s Clerk Training
Facilitated all in house projects
Superivsor of day to day funtions
Assisted with state and federal grant writing projects
Supervisor: Richard Newbern
Okay to contact this Supervisor: YES
Heart of Georgia RESA WIOA Program
Eastman GA 31014
11/2015-6/2016
Hours per week: 40
WIOA Interim Director
Duties, Accomplishments and Related Skills:
Managed and administered diversified activities
Integrated and coordinated the efforts of supervisors and support staff
Directed program activities
Developed and supervised program goals, policies and procedures
Implemented changes and evaluated program efficiency, effectiveness and success
Evaluated, determined and implemented solutions to management problems
Promoted the goals of the program
Supervised, developed and monitored the annual budget
Prepared financial forecasts and identified funding sources.
Supervisor: Dr. Steve Motte
Okay to contact this Supervisor: YES
Heart of Georgia RESA WIOA Program July 2014 – November 2015
Eastman GA 31023
7/2014-11/2015
Hours per week: 40
Assistant Administrative
Duties, Accomplishments and Related Skills:
Assist case managers in ITA, OJT and Youth programs.
Review paperwork, assessments, etc for enrollments into various WIOA programs and reviewing all files to be exited and forwarding exit instructions to administrative personnel requesting exit procedures.
Schedule and prepare case files for monitoring and responding to monitoring reports.
Approve ITA stipend payments, enter into GWR and balance with accounting reports.
Review and approve employee timesheets and travel reimbursements then submit to accounting for payment.
Log all annual and sick leave earned and taken by employees.
Prepare all purchase orders and payables for all programs submitting to accounting for payment.
Review and monitor monthly expenditures for all programs.
Request budgets adjustments as needed.
Assist in preparing response to Request for Proposals.
Attend meetings and training as required and working directly with administrative entity and grant recipient.
Other duties as assigned and needed.
Supervisor: Dr. Steve Motte
Okay to contact this Supervisor: YES
Eastman Housing Authority,
Eastman GA 31023
6/2012 – 7/2014
Hours per week: 40
Resident Service Coordinator /Housing Specialist
Duties, Accomplishments and Related Skills:
Maintain data logs for EHA, HUD and Public Housing.
Receive and manage all application.
Follow ACOP for making applicant eligible or ineligible for housing in a timely manner.
Provide orientation for each tenant prior to move in.
Provide customer service for all residents for The EHA which includes filing for Food Stamp assistance, Medicaid or Social Security.
Conduct meetings due to lease violations as well as making determination of meetings.
Inspect units for housekeeping purposes to meet HUD sanitation codes
Keep residents abreast of all updated information.
Maintained data logs for the EHA, HUD, and Public Housing.
Collected monies daily and complied reports for all payees of the EHA
Keyed important information to logs in order to bill and create tenants files
Managed 216 apartment units as well as all residents.
Conducted hearings to determine the cause of a disturbance; make decision on actions taken.
Conducted annual recertification for each resident of the EHA.
Ran daily reports and balanced all monies collected each day.
Offered apartments to eligible applicants
Processed paperwork in orderly and timely manner.
Calculated rent for each tenant manually to ensure accurate amounts
Reviewed work to make sure all information is correct before data is entered into system.
Followed up for all nonresponsive tenants approaching the 14 day limit for payment.
Maintain confidentiality each and every day.
Supervisor: Michelle Gray
Okay to contact this Supervisor: YES
Georgia Department of Labor,
Eastman GA 31023
8/2009 – 5/2012
Hours per week: 40
DOL Services Specialist-
Duties, Accomplishments and Related Skills:
Collected data from DOL website to assist customers as needed.
Entered data into DOL system for customer’s claims.
Heard cases from customer to determine eligibility for benefits.
Keyed unemployment claims daily.
Counseled individuals with work search assistance, resume writing, and any other job search skills needed.
Compiled reports with information requested for DOL auditing.
Conducted workshops on job search assistance.
Maintained reports daily to ensure accurate documentation was correct
Follow up on all work completed each day.
Supervisor: Lori Cranford Robinson
Okay to contact this Supervisor: YES
Middle Georgia College
Cochran GA 31014
3/2009 – 6/2009
Hours per week: 40
Registrar Assistant
Duties, Accomplishments and Related Skills:
Handled registration and student records.
Responsible for maintaining the integrity of student's personal information and academic records.
Issued transcripts, grades, verification of enrollment, etc.
Supervisor: Jennifer Brannen
Okay to contact this Supervisor: YES
Heart of GA RESA
Eastman GA 31023
7/2001- 9/2008
Hours per week:
WIA Case Manager/ Career Advisor
Duties, Accomplishments and Related Skills:
Provided career counseling, job search assistance and training/re-training assistance to job seekers in both Welfare-to-Work and Individual Training components of the WIA program. Daily activities included but not limited to:
Outreach and recruitment of potential customers
Orientated customers to the services and eligibility requirements
Assisted customers in identifying and address barriers to employment
Determined eligibility and enrolled customers into program
Entered all relevant data into computer tracking system
Assisted with job fairs, career expos and other appropriate community activities
Maintained working knowledge of the services offered to customers
Maintained confidentiality
Ability to interact positively with a variety of personalities and socio-economic populations
Remained alert of constant changes in local, state and federal policies and procedures
REFERENCES
Upon request
Additonal Information:
Highly experienced in all phases of management, superviosry,eligibility determination, data entry and case management.
Transferrable skills include but not limited to:
Follow up; detailed oriented
Excellent oral and written communication skills
Customer relations -professional/courteous
Powerful listening skills
Impressive ability to work as a TEAM as well as independently
Specialize in maintaing strict quaility standards while efficiently utilizing available resources
Integrity; maintain high ethical standards
Excellent computer skills (Word, Excel, Power Point, GWS, Banner, Edmunds,Outlook office)
Contact this candidate