Human Resources Executive Assistant
Resume:
Ibia Gomez
Hialeah, Florida *3013
*********@*****.***
Skilled professional with over 40 years of Administrative Management experience Strong drive to produce high quality work; extremely detail-oriented with an ability meet deadlines efficiently and with a high-quality work result. Areas of expertise include:
Executive Support Quickbooks Office Management
Human Resources Vendor Management Facility Management
Onboarding Payroll Benefits Management
OSHA Safety Training Event Planning Procurement PROFESSIONAL EXPERIENCE
Eastern Insurance Group April 2021 – May 2024
Producer & Customer Service
Commercial Insurance Producer - Market and find the best insurance for the client
Assist with all questions from insured
Create certificate of Insurance for all clients
The Combined Group Corp. April 2016 – April 2021
Human Resource Manager
Maintain employee confidence and employee files
Assist new employees with orientation and paperwork
Administer employee compensation
Act as a liaison between employee and management to answer questions or concerns regarding company policies, practices and regulations
Implement new employee recognition program
Office Manager
Manage the day-to-day operations such as scheduling appointments for the CEO and Owner.
Greet clients, suppliers and vendors to the organization in a professional and friendly manner
Organize office operations and services
Maintain and organize all job files and work orders
Speak with clients to summarize the scope of work and schedule estimator Account Payable / Account Receivable
Balance checkbook and budget monthly automatic payments
Pay all incoming bill pertaining to the company
Process payments for all Sub-Contractors in a timely manner
Manage and enter all account receivable in QuickBooks online
Invoice all customers (converting Excel worksheets into PDF’s)
Enter all customer invoices in QuickBooks & process when invoice is paid Payroll Administrator
Receive the hours from the supervisor and create payroll report for QuickPay Intradeco Apparel August 1990 - August 2015
Founded in 1982, Intradeco is a-clothing manufacturing company, supplying major retailers in the United States, Mexico and Canada. Headquartered in Miami, with design and sales offices in New York City and Bentonville and production facilities in El Salvador; Intradeco has more than 7,000 employees worldwide. http://intradecoapparel.com/
Positions Held: Executive Assistant to CEO, HR Coordinator, Facilities Maintenance Manager, Senior Office Administrator
Executive Assistant
Assistant to CEO and President, provide executive support in a one-on-one working relationship; sensitive to confidential matters
Maintain a professional demeanor in all situations, support all business and personal requests of the CEO
Arrange extensive travel (domestic and international); experience with the Concur travel program. Schedule appointments and travel for our CEO and leadership team where necessary
Manage personal checking accounts and bill paying Human Resources
Work closely with Senior HR Manager; participate in developing goals, objectives and systems.
Maintain employee confidence and protects operations by keeping human resource information confidential.
Assist in the implementation of the employee recognition program
Administration employee benefit programs such as medical, dental, life insurance, disability, FMLA, AFLAC, transit and 401k to include:
Employee Communication
Vendor Communication
Presentation of Benefit Plans during new hire status and open enrollment
Scanning of all benefits related documents
Report preparation
Documentation distribution and mailings
Communicate and follow-up with staff and vendors to ensure timely and accurate benefit enrollments or declinations
Arrange hiring packets for new employees and orientation
Serve as a coach and mentor for other positions in the organization
Help design and implement company culture and team-building practices
Manage all new projects given by the Senior HR Manager and/or CEO & President
Estimate future financial needs
Office Administration
Maintain and organize contacts database
Event planning for parties, dinners, philanthropic events -- Includes full cycle planning such as selecting venue, managing caterers and vendors, mailing invitations, managing responses, etc.
Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Use computer word processing, spreadsheet, and database software to prepare memos, and documents
Lead the creation of administrative policies and procedures for our company
Work with the accounting department to execute payroll, accounts payable and receivable
Help organize office operations and services
Review managers' budget proposals for completeness, accuracy, and compliance with laws and other regulations
Monitor organizational spending to ensure that it is within budget
Inform program managers of the status and availability of funds Facilities Maintenance
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Execute contracts and work with vendors for office, event, editorial, and client needs
Coordinate facilities and office equipment management with appropriate service providers.
Supervise the maintenance and housekeeping department
Lead the safety program as well as all matters having to do with Miami- Dade Building compliance and OSHA
Plan, budget, oversee and document all aspects of the specific project requested and approved by upper management and/or CEO . Work closely with contractors on the scope and direction of each project, as well as other departments for support. QUALIFICATIONS
High level of proficiency using MS Office Applications
Proficient in oral and written English and Spanish
Reliable, punctual, and discreet
Strong organizational skills, and the ability to work under pressure
Contact this candidate